Payment Authorisations Column Fields Overview

Project Number

The project number for the project. Select a number in this column to access the Project Home page.

Project Name

The name of the project. Select a project name in this column to access the Project Home page.

Subcontract

The subcontract number of the payment application ready for payment authorisation. Select the subcontract number in a payment application's row to view the Contract Status page.

Documents

View payment application documents. Select the File icon in the row for the payment application to open a drawer on the right side of the page. From the drawer, you can download the payment application or select the Attachments link to navigate to the Attachments page.

Organisation

The name of the organisation with a payment application that requires payment authorisation.

Period Number

The number of the period in which the Subcontractor submitted a payment application.

Period To Date

The end date of the period.

Final Payment Application

Displays Yes or No depending on if the submitted payment application is the final billing expected for a subcontract.

Period Comment

Comments associated with the period in which the Subcontractor submitted the payment application. You can also edit this comment from the Edit Payment Status, Authorise Payments, Manage Payments, or Owner Funding Entry pages.

Contract Comment

Comments associated with the contract. You can edit this comment from the Authorise Payments and Manage Payments pages. The comments added or updated on this page are also reflected in the Edit Payment Status, Contract Maintenance, and Owner Funding Entry pages.

Payment Method

The method in which a Subcontractor receives payment:

Split: A payment amount split between the Subcontractor and a Sub-Tier Subcontractor.

Checque: A manual checque provided to the Subcontractor.

EFT: An electronic payment provided using the EFT Network.

Net Payment Application

The total payment application less retention.

Payment Amount

The funding amount you can authorise for disbursement.

Paid

The amount disbursed for this payment.

Available to Pay

The Approved Payment Application Amount less any partial payments. This amount also includes payments that were authorised but not yet disbursed.

Pending Authorisation

The payment amount needing authorisation.

On Hold

Only displays a payment amount when Subcontractors have a payment hold. This amount should match the Payment Amount column.

Last Owner Funding Date

The most recent date a payment received Owner funding.

Owner Funding Amount

The total amount of funds assigned to a payment application through Owner funding.

Discount

When a project uses discounts, this column shows the value of a discounted payment.

Payment Application Approval Date

The date your organisation approved the payment application for authorisation and disbursement.

Last Hold Release Date

The most recent date someone from your organisation released a Subcontractor payment hold.

VAT Invoice Type

Displays the current status of a VAT Invoice. The column displays either None or Signed depending on if the Subcontractor signed a VAT Invoice.

Percent Complete

The percentage of work completed on a contract.

Segment

Only applicable if your organisation uses segments on projects. Segments are used to organise programs into custom groups.

Tax Amount

The total monetary value of taxes on the payment.

Vendor ID

A number assigned by your organisation to identify the Subcontractor.

Action

Select the Pencil Icon in the Action column to go to the Edit Payment Status page, where you can apply or release payment holds.