Electronic Notarization on TPM for General Contractors

Note: A notary user on TPM may need to enable and set up two-factor verification in order to electronically notarise documents.

Oracle Textura Payment Management (TPM) supports electronic notarization for invoices, lien waivers, and sworn statements. Notaries witness the signing of documents and verify the identity of the person signing a document.

When a document on TPM requires notarization, the Sign Documents page displays notary fields after you apply your signature. Electronic notarization requires the Notary to use your computer to verify your signature. When prompted, Notaries enter their username and password, and then add their signature to the electronic document. Notaries in some states will also apply a notary seal when signing.

Set up notary permissions on your user profile.

Keep in mind:

TPM does not currently support notarization in: North Carolina, Puerto Rico, US Virgin Islands,Territory of American Samoa, Federated States of Micronesia, The United States of Territory of Guam, Republic of Marshall Islands, Commonwealth of the Northern Mariana Islands, Commonwealth of Puerto Rico, Republic of Palau.
To notarize documents, a user must have the Notarize Documents permission. The user profile must also include all required notary information.
Any Notary on the system can notarize a document.
A user cannot act as both Signer and Notary for a document because you cannot notarize your own signature. You need a Notary user to witness your signature.

A Notary's signature must be applied shortly after a Signer signs the document.

Colorado notaries will be required to enter their Document Authentication Numbers. Florida notaries authenticate in order for the system to prepare the correct language to appear on the document for signing and notarization. The system may request for you to restart the signing process if the information was not collected prior to signing.

When a document on TPM requires notarization, the Signer will apply their signature to the document and receive a prompt for the Notary to enter their credentials on the Sign Document page.

Electronic notarization requires the Notary to use your computer to verify your signature. Navigating away or logging out of the system will invalidate the signature and require the signing process to be restarted.

When prompted on the Sign Document page to enter Notary credentials, the Notary user must enter their username and password to authenticate. Once authenticated, the Notary user will apply his or her signature to the document.

The system will apply the signature and other state specific requirements to the document.

Notarizing a Document

Notarizing Documents with a Document Authentication Number