Notarizing Documents with a Document Authentication Number

A Notary Public in the state of Colorado must enter a unique Document Authentication Number (DAN) when notarizing a document on the system. The DAN acts as the legal equivalent of a notary seal used in paper notarization.

When the Notary is commissioned by the state of Colorado, the application initiates notarization with the DAN functionality.

Note: To include a DAN, the General Contractor must select a document that supports the DAN functionality.

  1. The Signer selects the Sign Document link from the Project Home, Draw Home, or Tasks page.

    The Sign Document page displays. It includes a Confirm Notary dialog box.

  2. In the dialog box, enter your username and password, and then select Authenticate.

    An Enter Document Authentication Numbers dialog box displays.

  3. In the dialog box, enter the last four numbers of your DAN and select Submit.

    Notes:

    • Selecting Cancel instead of Submit causes the system to return to the Project Home Page.
    • If multiple documents require notarization, you may need to enter multiple DANs. DANs are unique to each document.
  4. The Signer selects the Sign Invoice button on the Sign Document page and signs the document in DocuSign.

    The system returns to the Sign Document page and includes Notary fields.

  5. Select the Notarize button.

    A PDF version of the document displays.

  6. Select the highlighted area in your document.

    The Notary signature and DAN displays on the document.

  7. From the top of the PDF, select Finish to submit the document.

    After the document is notarized and the application has been sent, the draw moves to the Pending Payment section on your Project Home page.