Contract Fields and Settings

Contract

The vendor contract number that displays on a Subcontractor's invoice document. This is a read-only field if the contract was imported from an ERP system.

Organization

The name of the Subcontractor organization on the application.

Reassign Organization

Allows you to reassign the contract to a different organization. The Reassign Organization button only appears on complete, unaccepted contracts.

Vendor ID

A unique number that identifies the Subcontractor. If you use an accounting interface with the application, the Vendor ID (identification number) is assigned to the Subcontractor in the accounting package.

This is a read-only field if the contract was imported from an ERP system.

Minority Status

A minority certification assigned to the Subcontractor. This field only appears if the project tracks minority status.

Contract Amount

The total amount of the subcontract.

Default Payment Form

The form of payment used to pay the Subcontractor. You can override the form of payment on the Manage Payment page when disbursing funds.

ACH
- The Subcontractor signs a lien waiver on the system.
- The signature does not display on the lien waiver until three business days after the payment is processed.
Manual: The Subcontractor does not sign a lien waiver on the system.

Description

A description of the subcontract. This is a read-only field if the contract was imported from an ERP system.

Project Retention Mode

Line Item: Holds retention against individual invoice lines.
Contract: Holds retention against a total billed amount.

Default Retention %

The retention rate for the contract.

Open Book

Allows Above the Line (ATL) project participants to view details of the subcontract.

Contract Date

The date the contract takes effect.

Use Specified Billing

Allows you to create and manage a Subcontractor's invoice. You control the Subcontractor's billing amounts and the Subcontractor electronically signs the pay application.

Display Units

Allows units of measure and quantity data to display on invoices. Display Units must be selected as a project setting in order to manage unit related information in subcontracts, including adjusting unit and quantity columns.

Textura Payment Accelerator Program Status

If a project is included in a Textura Payment Accelerator Program (TPA), the Contract Maintenance page shows the TPA status. The rate for the Subcontractor is shown in parentheses next to the TPA Enrollment Status.

TPA Enrollment Status: Indicates the subcontract TPA eligibility.
Enrolled: The subcontract is paid through a TPA.

Eligible: A TPA is available for this subcontract, but the Subcontractor has not enrolled.

Ineligible: The Subcontractor is not eligible for a TPA.

Disabled: A TPA is not available for this subcontract (the TPA Enrollment Disabled setting is selected).
TPA Enrollment Disabled: Choose this setting when a subcontract should not be offered enrollment in a TPA.
See Manage Textura Payment Accelerator Programs or contact your Textura implementation team to learn more about Textura Payment Accelerator Programs.

Sub SOV Option

Determines who controls the Subcontractor Schedule of Values (SoV).

None
- The Subcontractor controls the SoV.
- The system does not notify you when the Subcontractor modifies the SoV.
Review SoV: The application notifies you any time the Subcontractor changes the SoV.
Specified SoV
- Allows you to control the Subcontractor's SoV. When chosen, the Subcontractor cannot edit the SoV. This will not give you control of the SoV for any of the Suppliers or Subcontractors working for the Subcontractor.
- Create and change the phase codes, descriptions, original SoV amounts, and adjust SoV amounts for subcontracts.
- Allocate subcontract change orders to the Subcontractor SoV.

Contract Comment

Displays comments associated with the contract. Select the Add link to add a comment. The comments added or updated on this page are also reflected in the Edit Payment Status page and Owner Funding Entry page.

Discount Terms

Offer discounted payments to Subcontractors. Complete the discount rate, number of days the subcontract must meet to trigger the discount, and the trigger date fields. Select the No Discount option if you are not offering a discount to your Subcontractors.

If you plan to use discount terms, you will also need to complete the following fields:

Cash Discount Percent: The percentage of the discount applied to payments.
When paid within (days): The number of days from your selected trigger date fields in which the discount terms apply.
From Date: The date used to determine when the discount terms should apply to a Subcontractor's invoice. The When paid within (days) field determines the discount window based on this option.
- Invoice Date: The date the Subcontractor submitted an invoice
- Beginning of Next Month: The first day of the month following the Period to Date of the draw.

When you select the Use CCIP labels for Variable Discount projects option on the Project Settings page, the following options are displayed: CCIP Discount (default selected) and No Discount. When left unselected, the following options: Fixed Discount, Variable Discount (default selected), and No Discount.

Allow Overbilling

Allow contract to be overbilled

This setting is displayed only if the Allow contract overbilling project setting is enabled. Choose this setting to enable Subcontractors to overbill any line item or component on their contract, and to bill above the current contract amount. This setting is automatically enabled if the Default new subcontract to allow overbilling project setting was enabled.

Caution: Prior to enabling this feature please verify that your ERP is able to accept invoices for amounts greater then the remaining contract balance. Not all integrations support this, and can result in the failure of invoices to successfully post. If you have additional questions about this feature please reach out to your Oracle Textura support representative.

Invoice Approval Method

Determines how Invoice Approvers approve a Subcontractor invoice.

Standard Invoice Approval: Allows any Invoice Approver assigned to the project to approve Subcontractor invoices.
Parallel Signatory Approval: Requires multiple users who must approve Subcontractor invoices.
Serial Signatory Approval: Requires multiple users and designates the order they must approve Subcontractor invoices.
- Approval Group: Select Default to use the Serial Signatory Approvers or select a Conditional Approval Group from the drop-down to send invoices to alternate Approvers.

Subcontractor cannot modify retention

Prevents Subcontractors from changing the retention.

Subcontractor may bypass Electronic Notarization

Only available when you enable the Allow Subcontractors to Bypass Electronic Notarization organization setting. When enabled, the Subcontractor can bypass the electronic notarization step when signing documents which require notarization on TPM. Instead, a Subcontractor will upload a scanned document which was notarized on paper. You will then need to review this document and approve it in order for the Subcontractor to remain in compliance.

You can also manually enable or disable this setting from the Documents section of the Project Settings page.

If you turn this setting off on a subcontract mid-project, you can still access all past documents uploaded as a part of the bypass electronic notary workflow, but the bypass the electronic notarization step will no longer be available when signing documents in future draws.

Invoice Approval Deadline

The date when the invoice should be approved. The value is inherited from the project, but can be modified from the Contract Maintenance page.

Invoice Response Deadline check box

Select this setting to enforce deadlines for responses to Subcontractor invoices as when tracking compliance to the Ontario Construction Act.

Invoice Response Deadline drop-down: Choose a trigger to calculate the date you must respond to a Subcontractor invoice.
Offset Days (+/-): Enter the number of days the Owner has before or after the trigger date to respond to an invoice.
Select email reminder for ____ days before the Subcontractor Invoice Response Date Deadline check box: This field is editable if you enable the Invoice Response Deadline check box. Enter the number of days before the Invoice Response Deadline you want to send emails to invoice approvers reminding them that an invoice is awaiting a response.

Calculate Payment Due Date

Generates the date a General Contractor should disburse payments to a Subcontractor. If the project includes Payment Due Date (PDD) settings, customizing a payment due date only replaces the project-level settings for the subcontract.

Calculate Payment Due Date: The trigger to calculate the payment date.
Offset Days (+): The number of days a Subcontractor payment is after the selected PDD trigger.

Contact Oracle Support for Help with the Following

Bonding Institution

The institution providing the bond.

Bond Amount

The amount of the bond.

Expiry Date

The expiration date.

Prior Off-System Draw/Payment Information

Account for payments completed prior to Textura implementation. Fields include Number of Manual Draws Submitted Outside of Textura, Number of Draws Paid Outside of Textura, Most Recent GC Draw Paid, and Period End Date.

Next: Cost Code Breakout Fields