Creating Sub-Tier/Supplier Subcontracts
Many of the fields on the Create Subcontract page default to project settings the General Contractor selected.
To create a subcontract for an on-system Sub-Tier:
- Navigate to the Create Subcontract Page
From the Subcontracts menu, select Create Subcontract.
The Create Subcontract page displays.
- In the Contract field, enter a number to identify the subcontract. This will display on the Sub-Tier Subcontractor's invoice and supporting documents.
- In the Organization field, enter the name of the Sub-Tier to search for the organization on TPM.
- Use the auto-complete feature.
Enter an organization's name, and you will see a list of matching on-system organizations. The system displays up to 100 matches. If you cannot find the organization, but you know it is on-system, try Browse Organizations from the top of the Home page.
- Select the organization.
Its information automatically populates in the correct fields.
Subcontractor not on the system? Use the Invite Organization page to add an off-system participant to a project.
- Use the auto-complete feature.
- (Optional) Enter a description for the subcontract.
- (Optional) Update the retention rate. This field defaults to the contract retention rate selected by the General Contractor. If a contract uses a different rate, enter the correct rate.
- (Optional) Select the Subcontractor cannot modify retention to prevent Sub-Tiers from changing the retention held.
- Select the Save button.
An empty Schedule of Values (SoV) displays. You will use the contract SoV to create contract components.
- From the Phase Code column of the SoV, select the Find button.
A dialog box displays.
- In the dialog box, select the line item from your SoV to which the subcontract should link.
- The application automatically completes the Description field, based on the chosen Phase Code.
- You can create multiple components on the Sub-Tier's SoV, but it is much simpler to link a subcontract to a single component.
- In the Contract Amount column, enter the amount you plan on paying the Sub-Tier Subcontractor or Supplier.
If you are unsure of the amount, enter an estimate. You may create a change order to update the value at a later date.
- Select Save.
- A Status page indicates the contract has been created.
- The Sub-Tier receives an invitation to accept the subcontract and participate in the project.
Last Published Wednesday, July 10, 2024