Batch Deposits

Note: Batch processing requires that the reservation have a credit card payment method that is configured for EFT (that is, that the credit card transaction code has the EFT option button selected and not the Manual option button), that there be a deposit owed, and that the reservation have a status of Reserved or Due In.  

The Batch Deposits screen appears when you select the Payment button to perform batch deposit authorization processing from the Deposit screen. (To perform batch deposit processing, at least two deposits having a credit card payment method must be selected on the Deposit screen.) This screen dynamically displays information for each credit card as deposit authorization is processed through the interface. Select the Start button to begin batch processing.

As each deposit is processed, the following information appears on this screen.

Name. Name of the guest whose deposit is being authorized.

CC Number. Credit card number.

Exp. Date. Credit card expiration date.

Amount. Amount being authorized.

A receipt is automatically printed in the background and stored in Receipt History (Cashiering > Cashier Functions>Receipt History).

Once the batch authorization is completed, you are prompted to print the Batch Deposit Posting report.

The User Activity Log will show a separate entry for each credit card deposit processed. The details for the Record Credit Card Approval action type entry will have the following format:

BATCH DEPOSIT PROCESSING APPROVED 143.75 USD, FOR PAYMENT TYPE AX, APPROVAL CODE: 580895, FOR Heald IN ROOM 130

In cases where the End of Day procedure runs deposit batch processing, the User Activity Log detail entry will take the form:

NIGHT AUDIT BATCH DEPOSIT ROUTINE APPROVED 655.53 USD, FOR PAYMENT TYPE VA, APPROVAL CODE: 768364, FOR Casey IN ROOM 1121