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Cashier Reports
You can display a variety of on-screen and printed Cashier Reports containing information about the transactions handled for your cashier number from the last time your cashier was opened.
Note: When you close your cashier shift, OPERA automatically prints out all of the reports described here (with the exception of the AR Settlements Report). See Close Cashier for details.
Access the Cashier Reports by selecting Cashiering > Cashier Shift Functions > Cashier Shift Reports. The Cashier Report Menu screen appears.
Note: The Cashiering > Bypass Cashier Login application parameter can be used to speed access to Cashiering functions for users having a cashier ID associated with their user ID. If the Cashiering > Bypass Cashier Login application parameter is set to Y, and if you have previously logged in to Cashiering and the Cashier is still open, the Cashier Login screen does not appear when subsequently accessing Cashiering functions. If Bypass Cashier Login is set to N (the default), you are prompted for a Cashier Login each time a Cashiering function is accessed.
Select the appropriate option button for viewing and/or printing the report you are interested in seeing. Select the OK button to display the report on the Cash Report screen in a grid format. Each of the on-screen cashier reports offers the following information.
Room. Room number associated with this transaction. If no room is assigned to the guest (e.g., the guest has not checked in and no room has been assigned to the reservation), no room number is shown.
Name. The name of the guest to whose bill this transaction was posted, or the name of the profile for a currency exchange.
Trn. Code. Transaction code for this transaction.
Description. Description of the transaction.
Text. Supplemental information provided for this transaction.
Debit/Credit. The amount of the transaction as a debit or as a credit to the hotel.
Currency. The currency in which the Debit or Credit is expressed.
Use the buttons to view the details of any transaction or print the report to your local printer.
Details. Highlight a transaction and select Details (or double-click on a record in the grid) to view the Edit Transaction Details screen for that transaction. From this screen, you can edit only the Arrangement Code, Supplement, Reference, Check No., and Covers. Price, Quantity, and Amount can only be changed through the Billing screen and only on the same day that the posting was made (that is, before the property's business date is rolled over to the next day during Night Audit).
Print. Print the report to your local printer. The printed reports are described below.
Note: AR payments will be shown in the displays for the payment transaction code group (e.g., Cash group payments on the Cash Report, Credit Card group payments on the Credit Card Report, Check group payments on the Check Report). Direct Bill payments to AR will be shown on the AR Settlements Report. AR payments that have payment transaction codes that are configured in the Others group (e.g., Travel Agent Commissions or Bank Transfers might be in this category) will be shown in the Miscellaneous Payment.
Because the printed Cashier Reports present different types of information compared to their on-screen counterparts, each of the printed reports is described below.
This report lists all cash transactions with your cashier ID, including cash received in payment (credit), cash paid out in check exchange (debit), cash paid out in currency exchange (debit), petty cash paid out (debit) and petty cash received (credit). For each cash transaction, the following information is provided, as appropriate.
Starting Balance. The cash balance for this Cashier ID, in local currency, when the cashier was opened.
For each cash transaction, the following information is provided, as appropriate.
Time. The time the transaction took place.
Room No. Room number associated with this transaction, if applicable.
Name. The name of the guest to whose bill this transaction was posted.
Trn. Code. Transaction code for this transaction.
Description. Description of the transaction.
Supplement. Supplemental information provided for this transaction.
Amount. The amount of this transaction.
Balance. A running cash balance for this Cashier ID reflecting the current transaction.
User. The OPERA user name of the cashier posting this transaction.
At the bottom of the report, the following summary information is shown. All amounts are in local currency:
Starting Amount in Local. The amount of cash for this Cashier ID at the time the cashier is opened.
Total Income in Local. Total of all amounts in the Credits column.
Total Expense in Local. Total of all amounts in the Debits column.
Balance Amount in Local. Current balance for this Cashier ID: (Starting Amount in Local + Total Income in Local) - (Total Expense in Local).
At the bottom of the report, the filters used to generate the report are shown:
Cashier No. The cashier number for the logged in cashier.
Cashier Name. The user name for the logged in cashier.
The report file name is shown in the lower right-hand corner of the report.
This report lists all checks received with your Cashier ID, including checks received in payment and checks received for check exchange. For each check transaction, the following information is provided, as appropriate.
Time. The time the transaction took place.
Description. Description of the transaction.
Supplement. Supplemental information provided for this transaction.
Room. Room number associated with this transaction, if applicable
Name. The name of the guest to whose bill this transaction was posted.
Trn. Code. Transaction code for this transaction.
Credit. Amount of credit to the hotel.
Debit. Amount of debit to the hotel.
User. The OPERA user name of the cashier posting this transaction.
At the bottom of the report, the following summary information is shown.
Total of Checks in Local. The total value of checks for this Cashier ID.
At the bottom of the report, the filters used to generate the report are shown:
Cashier No. The cashier number for the logged in cashier.
Cashier Name. The user name for the logged in cashier.
The report file name is shown in the lower right-hand corner of the report.
When the Cashiering > Foreign Currency Handling application function is set to Y, this report lists all foreign currency received with your Cashier ID, including foreign monies received in the form of cash and traveler's checks for currency exchange, and foreign monies received in the form of cash and checks in payment. For each foreign currency transaction, the following information is provided, as appropriate.
Time. The time the transaction took place.
Description. Description of the transaction.
Room. Room number associated with this transaction, if applicable.
Name. The name of the guest for whom this transaction was completed.
Trn. Code. Transaction code for this transaction
Currency. Foreign currency in which the amount is posted.
Amount. The amount of the transaction in foreign currency.
Exch. Rate. The exchange rate for this type of transaction in-effect at the time the transaction was posted.
Local Amount. The Amount in local currency: (Amount / Exch. Rate).
User. The OPERA user name of the cashier posting this transaction.
At the bottom of the report, the following summary information is shown.
Balance Foreign Currency in Local. The total value of foreign currency for this Cashier ID.
Foreign Currency Summary. For each foreign currency that was included in the reported transactions, the currency code, the currency description, and the total value of transactions in that currency.
At the bottom of the report, the filters used to generate the report are shown:
Cashier No. The cashier number for the logged in cashier.
Cashier Name. The user name for the logged in cashier.
The report file name is shown in the lower right-hand corner of the report.
This report lists all credit card transactions handled by your Cashier ID. For each credit card transaction, the following information is provided, as appropriate.
Time. The time the transaction took place.
Description. Description of the transaction.
Supplement. The credit card number used for this transaction.
Room. Room number associated with this transaction.
Name. The name of the guest to whose bill this transaction was posted.
Trn. Code. Transaction code for this transaction.
Credit. Amount of credit to the hotel.
Debit. Amount of debit to the hotel.
User. The OPERA user name of the cashier posting this transaction.
At the bottom of the report, the following summary information is shown.
Total Credit Card in Local. The total value of credit card transactions for this Cashier ID.
At the bottom of the report, the filters used to generate the report are shown:
Cashier No. The cashier number for the logged in cashier.
Cashier Name. The user name for the logged in cashier.
The report file name is shown in the lower right-hand corner of the report.
This report lists all settlements sent to AR with your Cashier ID. For each AR account where there is activity, the following information is provided, as appropriate.
Account Name. The name of the AR account.
Account No. The AR account number.
Account Type. The type of account; e.g., Corporate, Catering, Travel Agent, etc.
Account Status. The account status; e.g., Normal, or Restricted (no charges permitted).
Credit Limit. The maximum allowable balance for the account.
Name. The name of the payee who settled the bill using the direct bill method.
Invoice No. The AR invoice number covering this settlement.
Folio No. The folio number generated by direct bill.
Checked Out Date. The check out date of the guest who settled by direct bill.
Amount. The amount of the settlement.
At the bottom of the report, the following summary information is shown.
Total. The total value of AR settlements for this Cashier ID.
At the bottom of the report, the filters used to generate the report are shown:
Cashier No. The cashier number for the logged in cashier.
Cashier Name. The user name for the logged in cashier.
The report file name is shown in the lower right-hand corner of the report.
When a Payment transaction code is set up, it can be associated with a transaction code group. The groups include Cash, Check, Credit Card, and Other. (Commissions is an example of a payment transaction that might be typed Other.) The Miscellaneous Payments Report lists all payment transactions handled by your Cashier ID for which the transaction code is designated as Other.
Note: Deposit transfer transactions are not included in this report; they are included in the Deposit Transfers Report (see below).
For each transaction, the following information is provided, as appropriate.
Time. The time the transaction took place.
Description. Description of the transaction.
Supplement. Supplemental information provided for this transaction.
Room. Room number associated with this transaction.
Name. The name of the guest to whose bill this transaction was posted.
Trn. Code. Transaction code for this transaction.
Credit. Amount of credit to the hotel.
Debit. Amount of debit to the hotel.
User. The OPERA user name of the cashier posting this transaction.
At the bottom of the report, the following summary information is shown.
Total Miscellaneous in Local. The total value of miscellaneous transactions for this Cashier ID.
At the bottom of the report, the filters used to generate the report are shown:
Cashier No. The cashier number for the logged in cashier.
Cashier Name. The user name for the logged in cashier.
The report file name is shown in the lower right-hand corner of the report.
Deposit transfers are transactions handled by your Cashier ID that represent deposits transferred at check in. These transactions belong to the Other Payments transaction code group, but are managed separately from the transactions included in the Miscellaneous Payments Report.
For each transaction, the following information is provided, as appropriate.
Time. The time the transaction took place.
Room No. Room number associated with this transaction.
Name. The name of the guest to whose bill this transaction was posted.
Trn. Code. Transaction code for this transaction.
Description. Description of the transaction code.
Supplement. Supplemental information provided for this transaction.
Amount. Amount of the deposit transfer
User. The OPERA user name of the cashier posting this transaction.
Following the individual deposit transfer transaction records, the following summary information is shown.
Total of Deposit Transfers in Local. For each transaction code included in the report, a total of deposit transfer amounts in local currency.
Total. Grand total of deposit transfer amounts for all transaction codes included in the report, in local currency.
At the bottom of the report, the filters used to generate the report are shown:
Cashier No. The cashier number for the logged in cashier.
Cashier Name. The user name for the logged in cashier.
Closure Number. The unique number assigned to this cashier closure.
The report file name is shown in the lower right-hand corner of the report.
See Also
