Exchange Codes

When the CASHIERING > FOREIGN CURRENCY HANDLING application function is set to Y, select Configuration > Cashiering > Foreign Currency > Exchange Codes to create a New exchange rate code, or to Edit or Delete an exchange rate code.

Once the exchange rate code is configured, you can create the actual exchange percentage for each type of exchange rate by selecting Configuration > Cashiering > Foreign Currency > Exchange Rates.

Exchange Codes Screen

The Exchange Codes screen shows the exchange codes that have already been configured for the property in a PMS environment or in a central environment (same schema as ORS/OCIS/SFA).

Search Criteria

Note: The Property and Global option buttons are available in ORS/OCIS/SFA when the CASHIERING > PROPERTY SPECIFIC CURRENCY EXCH application function is set to Y.

Global. Select to set the exchange rate code at the CRO level.

Property. Available in ORS/OCIS/SFA when the CASHIERING > PROPERTY SPECIFIC CURRENCY EXCH application function is active. Select the Property option button and then the Property down arrow to choose the property to see exchange codes.

Property LOV. Available in PMS when the OPP_MHOT Multi-property PMS add-on license is active. Available in ORS/OCIS/SFA when the Property radio has been selected. Select the down arrow to choose the property to create or edit exchange codes.

Exchange Codes Screen Grid

For each code listed in the Code column, the screen shows a description and in the columns to the right, an X indicates the type of transaction to which the code applies. The available transactions include:

Exch. - Code applies to currency exchange (sometimes called "over-the-counter" exchange).
Settl. - Code applies to settlement exchanges used for full or partial payment of the guest's bill.
Post. - Code applies to exchanges used for posting transactions and converting rates in the Rate Information screen when quoting the rate in another currency. (Available when the RATES > MULTI CURRENCY application parameter is set to Y.)
Chk. - Code applies to exchanges used for cashing traveler's checks.
Comm. - Code applies to exchanges used for travel agent commissions. (Available when the OPP_COM Commission Handling add-on license code is active.)
Memb. - Code applies to exchanges used when calculating membership program benefits and statistical data.
ECert - Code applies to exchanges used for e-certificates. (Only visible in PMS when the PROFILES > OCIS E-CERTIFICATES application parameter is set to Y.)

Adding and Editing Exchange Codes

To add a new exchange code, select the New button. To edit an existing code, highlight your choice and select the Edit button. The Exchange Code - New or Edit screen appears.

Note: If a Membership exchange code and any other exchange code are combined, the Edit button will be disabled. Also, previous entries with an exchange code that had additional configuration other than the Membership check-box active require new exchange codes configured so that Exchange Rates are editable.

Code. The code used to identify the type of exchange rate.

Description. The description of the exchange type.

From the available check boxes, select the types of exchanges to which the code applies.

Exchange Cash. Use this exchange code when performing a currency exchange.

Exchange Check. Use this exchange code when performing a traveler's check exchange.

Settlement. Use this exchange code when posting a settlement (payment).

OCIS E-certificate. Use this exchange code type when printing an e-certificate voucher.

Note: Only one exchange code can be set as the exchange code for OIS E-certificates.

Posting. (Available when the GENERAL > MULTI CURRENCY application function is set to Y.) Use this exchange code when posting charges in a foreign currency. This can be used for accommodation charges from rate code and package elements configured in another currency or for any posting.

Commission. (Available when the OPP_COM Commission Handling add-on license code is active.) Use this exchange code when performing commission payments.

Membership. (Available in central environments for all properties. In non-central environments, available for properties having an active OPX_ORS or OPX_SFA license.) When selected, the exchange code is used to calculate membership points in a different currency other than the property's local currency. When selected on the property level, the following reports use the exchange rate associated with the Membership in central currency:

Account History and Forecast (REP_ACC_HIST_FORECAST with REP_ACC_HIST_FORECAST.FMX)
Account Production Difference (REP_ACC_PROD_DIFF.REP with REP_ACC_PROD_DIFF.FMX)
Account Production Report (REP_ACC_PRODUCTION.REP with REP_ACC_PRODUCTION.FMX)
Account Statistics Report (REP_ACC_STATS.REP with REP_ACC_STATS.FMX)
Master Account Production Report by Property (REP_PROP_ACC_PROD.REP with REP_PROP_ACC_PROD.FMX)
Contact Production (REP_CON_PRODUCTION with REP_CON_PRODUCTION.FMX)

Copying Exchange Codes

(Available when the OPP_MHOT Multi-property add-on license is active.) To copy exchange codes from one property to another, place an X in the X column next to the codes you wish to copy. Select the All button to mark all codes for copying. Select the None button to un-select all marked codes.

When you select the Copy button, a Property LOV appears. From the list, choose the properties to copy the selected exchange codes to.