Setting Up Recruiting Statuses

Displays the recruitment area whose statuses you are defining.

Enter a unique identifier and a description for each status code.

When defining statuses for the Recruitment Summary area, select a value to identify the overall phase of the recruitment process to which the status (disposition) belongs. Select from these values: 1-Applied, 2-Reviewed, 3-Screen 4-Route 5-Interview 6-Offer, 7-Hire, 8-Hold, or 9-Reject.

When you use the Job Opening page to review the applicants who are associated with the job opening, the number of applicants in each phase of the recruiting process are prominently displayed in a phase progression bar. The phase bar also provides one-click filtering so you can easily restrict the applicant list to include only applicants in a particular phase. Additionally, related content graphs on the Job Opening page and pivot grids on the Recruiting Home page provide analytical tools based on applicant phases.

Other areas of the recruiting system also use phases to identify applicants who are at specific points in the recruiting process. For example, the My Alerts Pagelet on the Recruiting Home includes an alert for offers to be prepared. The criteria for identifying offers to prepare includes the following phase-related criteria:

• The applicant is in the Interview phase with an Interview status that is the designated “complete” status.

• The applicant is in the Offer phase, but no offer record exists. 

The screening process also looks at the recruitment phase to determine which applicants to process. To prevent applicants in the later phases of the recruiting process from being screened, the system processes only applicants whose dispositions are associated with either the 1-Applied phase, the 2-Reviewed phase, or no phase at all. (Additionally, the disposition must have the Open check box selected.)

The Candidate Application status will be either Active or Inactive.

Inactive will use the application statuses: Submitted, Not Submitted or Withdrawn.

By default, the application status is delivered as Inactive.

The Candidate Application Statuses is displayed on all existing job application statuses in Candidate Gateway, including all applications started or completed prior to the new status date.

Select this check box to indicate the status that the system should apply to new records and, in areas where approvals are active, to newly approved records.

For example, when job opening approvals are not active, the default status for the job opening status area is applied when a user clicks the Save and Open button on a new job opening. Additionally, the default status is used for new job openings that are created by cloning an existing job opening.

You can select one status only as the default.

Select this check box if the status indicates the successful completion of the recruitment process. Successful refers to the most desirable outcome of the process—one that results in a hired applicant. For example, in the Job Opening status area, both Filled/Closed and Canceled are possible final statuses, but only Filled/Closed represents the successful completion of the recruitment process.

You can select one status only as the complete status.

For the Job Opening, Applicant, and Recruitment Summary status areas, the system displays an error if a user attempts to change a status from the complete status. In the Route, Interview, and Offer status areas, the system displays a warning, but lets the user continue.

Examples of how the system uses the Complete status include:

• On the Recruiting Home Page: Time to Fill pagelet, job openings are considered filled on the date they go into the complete status.

• On the Recruiting Home Page: Alerts pagelet, the Job Offers to Prepare alert counts (among other things) applicants who are in the Interview phase and whose status for the Interview status area is the complete status.

Select this check box if you want a notification sent to the recruiters and hiring managers for the job opening when the status is applied.

Notifications related to applicant status changes are sent to the recruiters and hiring managers of the applicant's job openings that are in open statues.

For Job Openings, the JobOpeningStseffct template is used.

For Applicants, the ApplicantStsEffct template is used.

For all other areas, the OtherStsEffct template is used.

This field is available only for the status area 3–Recruitment Summary (for dispositions).

Select this check box to allow applicants to withdraw applications that are in the indicated disposition. This setting controls the visibility of the Withdraw button on the My Activities page in Candidate Gateway. It does not affect the availability of the Withdraw Application action in Talent Acquisition Manager.

To enable an applicant to withdraw an application in a given disposition, you must also use the Status Successors Page to ensure that the disposition 130 Withdraw Application is a successor disposition. As delivered, 130 Withdrawn Application is a successor for dispositions up to 060 Interview. .

If you select the Applicant Withdrawal check box for a disposition that does not have 130 Withdraw Application as a successor, the system displays a message reminding you to set up the proper successor. You will not be able to save until the proper successor is set up every row where the Applicant Withdrawal check box is selected.

Applicants are always allowed to withdraw draft applications, so this check box is selected and read-only for the draft disposition.

Click to display the Status Successors page.

Click to display the Effects of Status Change page.

Identifies the status whose successors you are listing.

Identifies the status that, when applied, will cause the status effect changes that you configure on this page.