Using the PeopleSoft Fluid User Interface to View My Applicants
This topic discusses how Recruiters, Recruiting Managers and Recruiting Administrators use the fluid My Applicants page to view information about applicants who are associated with their job openings. It also provides access to recruiting pivot grids that provide actionable operational analytics.
For general information about fluid pages in PeopleSoft HCM, see Understanding PeopleSoft Fluid User Interface Home Pages.
Page Name |
Definition Name |
Usage |
---|---|---|
HC_HRS_PE_MY_APPS_FL (cref for the tile) HRS_MYAPP_TILE_FLU (page for dynamic data) |
View the number of applicants for the recruiting user. Click this tile to access the My Applicants page. |
|
HRS_PE_MY_APPS_FL |
View applicants associated with the recruiting user’s job openings and to review key information about each applicant. |
Use the My Applicants tile (cref for the tile: HC_HRS_PE_MY_APPS_FL) to view the number of applicants for the recruiting user. The data on this tile comes from the HRS_MYAPP_TILE_FLU page definition.
Navigation
The My Applicants tile is on the delivered Fluid Recruiting Homepage.
Image: My Applicants tile
This example illustrates the My Applicants tile.
![My Applicants Tile](img/i-68fda7d2n-1bac.png)
The count on the tile indicates the number of applicants for the recruiting user.
Click the tile to access a list of the applicants.
Use the My Applicants page (HRS_PE_MY_APPS_FL) to view applicants associated with the recruiting user’s job openings and to review key information about each applicant. It enables the recruiting user to search, view applications and resumes, and email applicants from a single page. This page also allows the recruiting users to access applicant analytics.
Navigation
Click the My Applicants tile on the delivered Fluid Recruiting Homepage.
Image: My Applicants page
This example illustrates the My Applicants page. You can find the definitions for the fields and controls later on this page.
![My Applicants page](img/i-68fda7d2n-1ba5.png)
Quick Search
Field or Control |
Definition |
---|---|
Search My Applicants |
Use this field to search for applicants using name or other keywords, such as phone number, email id. |
Clear Search |
Click this link to clear the search criteria and associated search results. |
Personalize Filters |
Use the Personalize Filters link to set filter options to control which applicants appear on the My Applicants page. In the Applied Within drop-down list, select a value to filter data based on how recently the most recent application was received. Options include Today Yesterday, Last 3 Days, Last Week, Last 2 Weeks (the default setting), Last Month, Last Year, and View All. |
Actions
The Actions button displays a set of related actions that the user can choose to perform on all the applicants that are selected using the check box under Applicant Name/Applicant ID. These are the available options:
Field or Control |
Definition |
---|---|
Add Applicant to List |
Access the Add to Applicant List page where user can choose the List Name to add the applicants to. |
Change Applicant Status |
Change the overall status of the selected applicants. |
Forward Applicant |
Forward the information of the selected applicants to another person. |
Link Applicant to Job |
Link the selected applicants to one or more job openings. |
Send Correspondence |
E-mail letters related to job application status to the selected applicants. |
My Applicants
This grid displays all the applicants associated with the recruiting user’s job openings, with the most recent applicants at the top of the list.
Field or Control |
Definition |
---|---|
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Use this button to sort the applicants based on Applicant Name, Applicant ID (the default value), Phone, Job Applied and Last Job Applied To. |
Applicant Name/Applicant ID |
These fields display identifying information about the applicant. |
Phone |
Displays the applicant’s primary phone number, if one exists. |
The Email icon appears if the applicant record includes a primary email address. The system displays the actual email address as mouseover text for the icon. Click the icon to access the Send Correspondence Page to send email (or a letter) to the applicant. If a user does not have authorization for the Send Correspondence component, the user’s default email client is opened instead. |
|
Jobs Applied |
Displays the number of jobs for which the applicant has applications. All job openings are included, even if they are closed or if the user does not have security access to the opening. If the applicant applied more than once to the same job opening, that opening is counted only once. Applications not linked to a job opening are not included in the count, nor are unsubmitted (draft) applications. |
Last Job Applied To |
Displays the job opening ID and title for the applicant’s most recent application. Click the link to access the Manage Job Opening page. |
Resume |
The Resume icon appears if the most recent application includes a resume. Click the icon to open the resume in a new window. If the resume is an attachment, the file opens in the new window. If the resume was entered as text in the application, the new window displays the Applicant Resume page in read-only mode. If none of the listed applicants have resumes, this column is hidden. |
Application |
Displays the Manage Application icon. Click the icon to access the Manage Application page, which provides a central location for performing all recruiting activities for a single job application. |
Click to access the Application Report Options Page, where you can choose report parameters and then generate an application details report. |
Included Applicants
The My Applicants page lists applicants who:
Are associated with the user’s job openings (openings to which the user has security access).
Are not in a Draft disposition (the disposition marked as Draft in your status configuration).
Are not in a Reject disposition (any disposition associated with the Reject phase).
Related Content and Decision Support
If you use PeopleTools 8.55 or later, the My Applicants page includes a supplementary panel that provides access to related information and Simplified Analytics.
For more information about Simplified Analytics, refer to the Simplified Analytics topics in the PeopleTools: Pivot Grid documentation.
Field or Control |
Definition |
---|---|
Related Information |
The Related Information tab displays the In Process Applicants. This chart is a version of the In Process Applicants Pivot Grid. |
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This icon appears at the top of the Related Information tab. Click to open the Personalize Related Content page. This page lists the available related content so you can choose whether the Related Information tab shows or hides each item. |
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This icon appears at the top of each individual item in the Related Information tab. Click to expand the item to open a modal dialog with a larger interactive version of the chart. |
My Analytics |
The My Analytics tab provides access to the Simplified Analytics capabilities provided by PeopleTools 8.55 and later. Click the plus button to create a new chart, or click an existing chart to view details. The delivered role PivotGridSuperUser gives users the ability to create and publish reports. This video provides additional information about Simplified Analytics: PeopleSoft HCM 9.2 Image 18 Highlights: Simplified Analytics |