Setting Up the Reclassification Process

The reclassification process relies on the reclassification ID. This ID establishes which circumstances result in reclassification and the effects of the reclassification. This data is stored in the Reclassification table.

This section discusses how to set up the reclassification process.

Page Name

Definition Name

Usage

Reclassification General Info Page

FPMCONVTABL_PNL1

Specify the grade, step, action, and reason that are required for reclassification.

Reclassification Criteria Page

FPMCONVTABL_PNL2

Enter the criteria and requirements before reclassification for each option in each grade and step that is affected.

Reclassification - New Grade Page

FPMCONVTABL_PNL3

Enter the grade and step after reclassification. Define the seniority correction formula.

Use the Reclassification General Info (reclassification general information) page (FPMCONVTABL_PNL1) to specify the grade, step, action, and reason that are required for reclassification.

Navigation

Workforce Administration > Collective Processes > Reclassify Employee FPS > Define Reclassification > Reclassification General Info

Image: Reclassification General Info page

This example illustrates the fields and controls on the Reclassification General Info page. You can find definitions for the fields and controls later on this page.

Reclassification General Info page

Field or Control

Definition
Grade

Enter the value before reclassification.
Step

Enter the value before reclassification.
Serial Number

Enter the serial number if there are several possible reclassifications for the selected grade and step. The lowest serial number is assigned to the reclassification that is most beneficial to the employee. The system checks whether an employee meets the criteria for the lowest serial number. If criteria are not met, the system reviews the criteria for serial numbers in ascending order.
Order Date

Enter the date on which the government issued the order that defines the rules of the reclassification.
Action and Reason Code

Enter the action code and reason that qualify for the reclassification.

Use the Reclassification Criteria page (FPMCONVTABL_PNL2) to enter the criteria and requirements before reclassification for each option in each grade and step that is affected.

Navigation

Workforce Administration > Collective Processes > Reclassify Employee FPS > Define Reclassification > Reclassification Criteria

Image: Reclassification Criteria page

This example illustrates the fields and controls on the Reclassification Criteria page. You can find definitions for the fields and controls later on this page.

Reclassification Criteria page

Field or Control

Definition
Actual Min Seniority

Specify the actual minimum seniority used to determine if an employee meets the criteria for reclassification.

The employee meets the criteria if his actual step seniority is higher than the Actual Min Seniority entered here.

Field or Control

Definition
Actual Max Seniority

Specify the actual maximum seniority used to determine if an employee meets the criteria for reclassification.

The employee meets the criteria if his actual step seniority is smaller than the Actual Max Seniority entered here.

Field or Control

Definition
Step Seniority

Specify the step seniority.

The employee meets the criteria if his step seniority is higher than the step seniority defined here.

Field or Control

Definition
Employment Date Before

Specify an employment date before date.

The employee meets the criteria if his hire date is smaller than, or before, the employment date before date. This is based on the first effective date of the employee record.

Field or Control

Definition
Employment Date After

Specify an employment date after date.

The employee meets the criteria if his hire date is greater than, or after, the employment date after date.
Minimum Age

Specify a minimum age.

The employee meets the criteria if his age is greater than the minimum age entered here.
Minimum Rating

Specify a minimum rating.

The employee meets the criteria if he has a rating higher than the one defined here (based on the last employee review).

All conditions displayed on this page are optional.

Use the Reclassification - New Grade page (FPMCONVTABL_PNL3) to enter the grade and step after reclassification.

Define the seniority correction formula.

Navigation

  • Set Up HCM > Product Related > Workforce Administration > Workforce Data FPS > Reclassification Table > Reclassification - New Grade

  • Workforce Administration > Collective Processes > Reclassify Employee FPS > Define Reclassification > Reclassification - New Grade

Image: Reclassification - New Grade page

This example illustrates the fields and controls on the Reclassification - New Grade page. You can find definitions for the fields and controls later on this page.

Reclassification - New Grade page

Field or Control

Definition
Grade

Enter the value after reclassification.
Step

Enter the value after reclassification.
Probationary Period

Select if required in the new grade.
Corrections - Seniority

After reclassification, the employee's seniority is corrected by applying this formula:

Step seniority after reclassification = step seniority before reclassification × multiplier + reduction in step duration in years, months, and days.
Multiplier

This is the factor applied to the seniority before reclassification to calculate the seniority after reclassification. Value is 1 when 100 percent seniority is retrieved, 0.5 when 50 percent is retrieved, and so on.
Bonus and Seniority

Enter the year/month/day for the bonus and seniority.

After reclassification, the step seniority that the employee acquired before the reclassification can be converted as follows:

Seniority after reclassification = (multiplier * seniority before) + bonus.