Configuring Global Payroll to Work with Time and Labor

Page Name

Definition Name

Usage

Chartfield Code Map Page

GP_CHART_ELEM

Map chartfields that are defined in Time and Labor to chartfield variables that are defined in Global Payroll.

Run Types Page

GP_RUN_TYPE

Define a run type to identify a payroll run and associate Time and Labor TRCs and Variable Compensation earnings.

Trigger Definition Page

GP_TRGR_SETUP

Define trigger types, record levels and associated fields and link to event IDs.

Task Code Map Page

GP_TL_TASK_ELEM

Map task codes that are defined in Time and Labor to supporting elements that are defined in Global Payroll.

Use the Chartfield Code Map page (GP_CHART_ELEM) to map chartfields that are defined in Time and Labor to chartfield variables that are defined in Global Payroll.

Image: Chartfield Code Map page

This example illustrates the fields and controls on the Chartfield Code Map page.

Chartfield Code Map page

Global Payroll delivers variables to represent each of the Time and Labor chartfields:

  • GP GL PRODUCT

  • GP GL PROJECT

  • GP GL DEPT

  • GP GL FUND

  • GP GL PROGRAM

  • GP GL CLASS

  • GP GL AFFILIATE

  • GP GL ALT_ACCOUNT

  • GP GL BUDGET_REF

  • GP GL CHARTFIELD1

  • GP GL CHARTFIELD2

  • GP GL CHARTFIELD3

  • GP GL AFF_INTRA1

  • GP GL AFF_INTRA2

This page enables you to map the PeopleSoft standard configuration chartfields to these delivered chartfield variables. This mapping enables Global Payroll to receive chartfield information for payable time. You can create a separate mapping scheme for each country in which your organization operates.

Note: The system can send a maximum of eight mapped chartfields to PeopleSoft General Ledger. Therefore, we recommend that you add no more than eight chartfields to each mapping scheme.

Field or Control

Definition

Chartfield Code

Enter the Time and Labor chartfield to map to a variable.

Element Entry Type

Select the type of element to which the chartfield is mapped. Values are:

Variable: User-created variable. For example, you may decide to rename GP GL CHARTFIELD1 so that the name matches the information contained in the field.

SystemElem (system element): PeopleSoft standard configuration chartfields.

Element Name

Select the name of the variable to which you are mapping the chartfield.

SetID Field Code and Supporting Element

Displays the set ID fields associated with the variable or system element.

Mapping Tasks and Bundling Payable Time

Mapping task codes to elements specifies the criteria by which Global Payroll bundles payable time that is received from Time and Labor. As payable time is loaded into the Positive Input tables, Global Payroll consolidates or bundles rows of similar data, assigning each bundle a cross-reference number that it later returns to Time and Labor. To be bundled, entries must:

  • Fall within the same slice and segment.

  • Share the same currency and rate (when this information is provided).

  • Share the same task value.

    This rule applies only to tasks that are mapped to supporting elements.

Note: Global Payroll populates the Rate As Of Date system element that is associated with a set of bundled entries with the end date of the Time and Labor period, segment, or slice. (If there's no segmentation, the Time and Labor period end date is used. If segmentation exists, the segment or slice end date is used.) The system element retrieves the effective-dated definition of the rate code.

Defining Chartfield Value Overrides at the Payee Level

After you map the PeopleSoft standard configuration chartfields from Time and Labor to Global Payroll variables or system elements, the system knows what chartfields are associated with these earning or deductions. Global Payroll uses these SOVRs to store the payee-level chartfield values that the system passes from Time and Labor to Global Payroll.

See Defining Payee Overrides.

Use the Run Types page (GP_RUN_TYPE) to define a run type to identify a payroll run and associate Time and Labor TRCs and Variable Compensation earnings.

In Global Payroll, a run type must be associated with each calendar. The run type identifies the type of process (payroll or absence), the process list, and the valid TRCs for the pay run. During the payroll process, the system retrieves the effective-dated definition (as of the Global Payroll period end date) for each TRC listed on the run type. It then retrieves only the payable time entries for TRCs that are included in the run type.

In Time and Labor, you map earning, deduction, and absence take elements to the corresponding TRCs.

Use the Trigger Definition page (GP_TRGR_SETUP) to define trigger types, record levels and associated fields and link to event IDs.

Global Payroll uses triggers to detect changes to data that result in some type of system action. You create two triggers (an iterative trigger and a retroactive trigger) that detect the changes that Time and Labor makes to the payable time entries that have been sent to Global Payroll. These changes trigger retroactive processing the next time that you run the payroll process.

Note: Before creating the retroactive trigger, define the trigger event ID on the Retro Event Definition page.

Field or Control

Definition

Record (Table) Name

Select TL_PAYABLE_TIME.

Trigger Type

Select Retro or Iterative.

Trigger Status

Select Active.

Trigger Level

Select Record.

Trigger Event ID

Applicable to the retroactive trigger only.

Trigger Effdt Type

Applicable to the retroactive trigger only.

Use the Task Code Map page (GP_TL_TASK_ELEM) to map task codes that are defined in Time and Labor to supporting elements that are defined in Global Payroll.

Image: Task Code Map page

This example illustrates the fields and controls on the Task Code Map page.

Task Code Map page

Tasks define companies, business units, products, departments, and other entities to which payees can report time.

If you don't map task entities, Global Payroll calculates costs at the earning and deduction level only and cannot supply Time and Labor with a cost breakdown by task. You can create a separate mapping scheme for each country in which your organization operates.

Task Mapping

Insert a row for each Time and Labor element that you want to load into Global Payroll. During the bundling process, Global Payroll consolidates instances of payable time that share the same values for the entities that you select. For example, if you select BUS_UNIT in the Task Field Code field, instances of payable time that share the same business unit are bundled at the start of the pay run.

Field or Control

Definition

Task Field Code

Select the Time and Labor entity to map to a supporting element. Values are:

BUS_UNIT (business unit), COMBO_CD (combination code), COMPANY, COUNTRY, DEPTID (department ID), JOBCODE, LOCATION, PRODUCT, RATE_VAL (rate value), STATE, TASK, and USERFIELD1 to 5.

Element Type

Select the type of element to which the task code is mapped. Values are: Variable and SystemElem (system element).

Element Name

If you selected DEPTID, LOCATION, or JOBCODE as the task field code and SystemElem as the element type, the name of the element that retrieves the value of the task entity appears in this field. Otherwise, select the name of the element that you are mapping the task to. You can select from system or variable elements only, depending on the value in the Element Type field.

SetID Field Code and Supporting Element

If you selected DEPTID, LOCATION, or JOBCODE as the task field code and SystemElem as the element type, the system displays the SetID field code that is associated with the element and the name of the system element that's associated with the SetID field code, respectively.