Defining Payee Net Pay Elections

Page Name

Definition Name

Usage

Maintain Bank Accounts Page

PYE_BANKACCT

Enter bank account information for a payee. Use this information to track worker direct deposit information.

International Bank Account Nbr Page

BANKACCT_IBAN_SEC

(GBR, FRA, BEL, ESP, CHE, DEU, ITA, and NLD) Generate and edit the International Bank Account Number (IBAN).

Specify Net Pay Elections Page

GP_NET_DIST

Define how a payee's net pay is distributed between the payee's bank accounts.

Bank Prenote Information USA

GPUS_PRENOTE

Indicate whether prenotification files (used in Federal Schedule Reconciliation) need to be generated.

After setting up banking information for your organization, you can define bank account and net pay election information for each payee.

Note: Payees can manage their own personal payroll information, such as updating personal bank account information and payroll payment distribution instructions, on self-service pages in PeopleSoft ePay. These pages are discussed in the ePay product documentation.

See Understanding ePay Transactions for Global Payroll.

Use the Specify Net Pay Elections page (GP_NET_DIST) to define how a payee's net pay is distributed between the payee's bank accounts.

Navigation

Global Payroll & Absence Mgmt > Payee Data > Net Pay/Recipient Elections > Specify Net Pay Elections

Image: Specify Net Pay Elections page

This example illustrates the fields and controls on the Specify Net Pay Elections page.

Specify Net Pay Elections page

Field or Control

Definition
Run Type Name

Select for the net pay elections. You can define distributions by run type, such as one distribution for a regular run and another for expenses.
Default Election

Select to indicate the default run type. When the banking process runs, the system checks the run type defined on the pay calendar and seeks a match on the net distribution for the payee. If it finds none, it uses the distribution of the row marked Default Election.

Order Number

Enter an order number. This refers to distribution order priorities. Prioritize if a payee has distribution amounts indicated for an account type. Let's say that a payee wants 100 distributed to a savings account every month and everything else distributed to a checking account. The distribution to the savings account gets higher priority.
Payment Method

Select the payment method for the payee. Options are Bank Transfer, Cash, Check, Postal Order, and Wire Transfer.

Note: You can create only one row with payment method Check or Cash. The system does not allow multiple checks or cash amounts per payee for a pay period.
Account ID

Select the bank account ID for the payee if you selected Bank Transfer or Wire Transfer as the Payment Method field. Your choices come from definitions for the Account ID field on the Maintain Bank Accounts page.

Note: No Account ID is needed if the Payment Method is Cash, Check, or Postal Order.
Primary Account

Select if this is a payee's primary account. If a payee has set up distribution amounts for allocation to several accounts and a net pay amount remains after allocation, the extra amount goes to the primary account.

Note: If the net pay becomes a negative amount, it will go into the primary account.
Partial Allowed

Select to have partial amounts distributed from a net pay distribution.

Let's say a payee distributes 1200 monthly as follows:

  • 500: checking account.

  • 400: savings account.

  • 300: retirement account.

One month, the payee's net pay is only 1050. The system still distributes 500 to the checking account and 400 to the savings account, but it cannot distribute the full 300 to the retirement account. If Partial Allowed is selected, the system distributes the partial amount, which is 150 in this case. If Partial Allowed isn't selected, the system allocates 150 to the payee's primary account. Nothing is deposited in the retirement account.
Percent

If the distribution to an account is calculated by a percentage of the net payment, enter that percentage.
Amount

If the distribution to an account is to be calculated by an amount, specify that amount.

Note: You can define a net distribution in percentages, amounts, or both. The total cannot exceed 100 percent. Any amount remaining after percentage allocation is allocated to the primary account, unless otherwise specified.
Maintain Bank Accounts

Click to go to the Maintain Bank Accounts page where you can view and update bank account information for the payee.

Overriding Payment Method

You can override the payment defined for a payee, run type, or calendar group using the system element PAYMENT MTHD. This element is resolved during the payroll process and its value is stored in the GP_PYE_SEG_STAT results table. The banking process checks the value stored in this table and if it has a value for payment method, this means that an override payment method is defined for the segment. If there is no value, the normal payment method defined for the payee is used. The payment methods available as overrides are Check, Cash, Postal Order or Primary Account.

There are no rules delivered in the Global Payroll core application to update the system element PAYMENT MTHD. Refer to your Global Payroll country extension product documentation for information about how this system element is used.