Mapping Data to Employee Categories for German Public Sector
To define employee categories for GPS labor agreements, use the Employee Categorization (EMPL_CTG_L1) component.
This section provides an overview of employee categories, and discusses how to map data to employee categories for German Public Sector.
Page Name |
Definition Name |
Usage |
---|---|---|
GPS_JG_SC_JOB |
Map job group and service class information for a remuneration regulation. |
|
GPS_GRD_CSR_MAP |
Map civil service rank information to a salary grade. |
The employee category indicates whether the employee is a white-collar worker, blue-collar worker, public sector employee, civil servant on probation, or a civil servant on tenure.
Note: Blue-collar and white-collar employee categories are no longer used as new statutory regulations for the labor agreements in GPS. However, it is still necessary to record these employee category values for historical reasons.
In GPS, consider the following when setting up and working with employee categories:
Employee Category Type |
Other Details |
---|---|
White Collar Workers |
Should be assigned to the BAT labor agreement. This service class group is further defined by Job definitions, which you will map to the remuneration regulations on the Job Group/Service Class Information page. Job definitions are not available for other employee categories and labor agreements. The case group in the Job Data component applies to this category type only. |
Civil Servants on Probation Judges on Probation Apprentices Public Sector Employees (PSE) |
Probation periods apply. |
Civil servants on recall |
Pre-service periods apply. |
Civil Servants on:
Judges on:
|
The BDA date in the Job Data components applies to these category types only. |
Civil Servants on:
Public Sector Employees (PSE) Judges on:
|
The civil service ranks apply to these category types only. |
Civil Servants on:
Judges on:
|
The Family Allowance fields in the Job Data component apply to these category types only. |
All employee category types except Civil Servants in Retirement |
The hiring age limits apply. The Step fields in the Job Data component apply. |
The mapping of the labor agreement to the employee category is defined on the Employee Categorization page. The mapping of contract data, job data, and the labor agreement are all performed using this component.
Note: Since the labor agreement is a key field in the Employee Categorization table, labor agreements must be set up prior to defining employee categories by navigating to . For information about labor agreements, see Understanding HR Setup Table for German Public Sector.
Use the Job Group/Service Class Information page (GPS_JG_SC_JOB) to map job group and service class information for a remuneration regulation.
Navigation
Click the Job Group/Service Class Info link related to a remuneration regulation on the Employee Categorization page.
Job Group Service Class Information
In GPS, job group/service classes are tied to remuneration regulations under the salary administration plans under the employee categories.
Field or Control |
Definition |
---|---|
Job Group/Service Class |
Enter all job groups and service classes that should be associated with this remuneration regulation of the salary administration plan of the employee category. Valid values are defined in the Job Group/Service Class component. See Job Group/Service Class Page. |
Job Information
GPS jobs are tied to the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories.
Field or Control |
Definition |
---|---|
Job |
Enter all jobs that should be associated with this job group/service class. Note: The Job grid is available for the White Collar Worker employee category type under the BAT labor agreement only. For all other category types and labor agreements, this grid is hidden. Valid values are defined in the Jobs component. See Jobs Page. |
Service Class Group Information
GPS service class groups are tied to the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories. Remuneration regulations for retirement and hiring age limits, as well as the probation and pre-service period limits, are mapped to service class groups.
As a person progresses through their career path in GPS, changes to an individual’s employment are usually reflected by receiving a new contract which may result in a change to the employee category. There are a number of rules which must be verified upon hire and change in status.
Each service class group may display several of the following group boxes and rule attributes:
Hiring Age Limits:
Minimum Hiring Age
Maximum Hiring Age
Maximum Disabled Hiring Age
Retirement Age Limits:
Minimum Retirement Age
Minimum Disabled Retirement Age
Maximum Retirement Age
Pre-Service Periods in months for Civil Servants on Recall:
Standard Pre-Service Period
Minimum Pre-Service Period
Probation Periods in months (for Civil Servants on Probation, Judge on Probation, Apprentice, and Public Sector Employee):
Standard Probation Period
Minimum Probation Period
Maximum Probation Period
Salary Grade Information
Salary Grade
Salary Grade Sequence
Civil Service Rank Information
Action/Action Reason Information
Action
Action Reason
For more information on which employee categories require retirement, pre-service, or probation information, see Understanding Employee Categories.
Field or Control |
Definition |
---|---|
Service Class Group |
Select the service class groups that should be associated with this job group/service class for this remuneration regulation. Valid values are:
|
Hiring Age Limits
Hiring age limits apply to all employee categories except Civil Servants in Retirement. The page will display this group box only when the employee category type is not Civil Servant in Retirement on the Employee Categorization page.
Field or Control |
Definition |
---|---|
Minimum Hiring Age |
Enter the minimum age for hiring for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page. |
Maximum Hiring Age |
Enter the maximum age for hiring for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page. |
Maximum Disabled Hiring Age |
Enter the disabled maximum age for hiring for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page. |
Retirement Age Limits
Retirement age limits apply to all employee categories.
Field or Control |
Definition |
---|---|
Minimum Retirement Age |
Enter the minimum age for retirement for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page. |
Maximum Retirement Age |
Enter the maximum age for retirement for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page. |
Min Disabled Retirement Age |
Enter the disabled minimum age for retirement for this employee category/service class group combination. The system will verify this information against the date of birth entered on the Personal Data page. |
Pre-Service Periods in months for Civil Servants on Recall
Pre-service periods apply to certain employee categories only. The page will display this group box only when the employee category type is Civil Servant on Recall on the Employee Categorization page.
Field or Control |
Definition |
---|---|
Standard Pre-Service Period |
Enter the standard number in months for the pre-service period for this employee category/service class group combination. The system will verify this information against the effective date in Job Data. |
Minimum Pre-Service Period |
Enter the minimum number of months for the pre-service period for this employee category/service class group combination. The system will verify this information against the effective date in Job Data. |
The Pre-Service End Date value is equal to the Job effective date plus standard pre-service period minus one day. For example, if the Job effective date is May 25, 2012 and the standard pre-service period is 6 months, the pre-service end date will be November 24, 2012.
Probation Periods in months
Probation periods apply to certain employee categories only. The page will display this group box only when the employee category type is Civil Servant on Probation, Judge on Probation, Apprentice, or Public Sector Employee on the Employee Categorization page.
Field or Control |
Definition |
---|---|
Standard Probation Period |
Enter the standard probation period in months for this employee category/service class group combination. The system will verify this information against the effective date in Job Data. |
Minimum Probation Period |
Enter the minimum probation period in months for this employee category/service class group combination. The system will verify this information against the effective date in Job Data. |
Maximum Probation Period |
Enter the maximum probation period in months for this employee category/service class group combination. The system will verify this information against the effective date in Job Data. |
The Probation End Date value is equal to the Job effective date plus standard probation period minus one day. For example, if the Job effective date is May 25, 2012 and the standard probation period is 6 months, the Probation End Date value will be November 24, 2012.
Salary Grade Information
In GPS, Salary Grades are tied to the service class groups under the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories. This group box is available for all employee categories; however, the Civil Service Rank Information link and column is not available for all employee categories.
Field or Control |
Definition |
---|---|
Salary Grade |
In GPS, salary grades are tied to the service class groups under the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories. This group box is available for all employee categories; however, the Civil Service Rank Information link and column is not available for all employee categories. |
Salary Grade Sequence |
Define the sort order that you want users to see when the page displays salary grades. |
Civil Service Rank Information |
Click this link to access the Civil Service Rank Information page to assign the appropriate civil service rank information for the combination of employee category, remuneration regulation, job group/service class, service class group, and salary grade. Civil service ranks apply to certain employee categories only. The Civil Service Rank Information field is available only if the value of the employee category type is Civil Servant on Tenure, Civil Servant on Probation, Civil Servant on Recall, Civil Servant in Retirement, Judge on Probation, Judge on Tenure, or Public Sector Employee on the Employee Categorization page. |
Action/Action Reason Information
Use this group box to define the personnel actions that trigger notifications to post management.
In GPS, civil service ranks are tied to the salary grades under service class groups under the job group/service classes under the remuneration regulations under the salary administration plans under the employee categories.
Field or Control |
Definition |
---|---|
Action |
Select the personnel action for which post management notifications need to occur. |
Action Reason |
Select a personnel action reason that you want to associate with the action. The action reason is not required. When the field is left blank, any action reason for the corresponding Action code will trigger a post management notification. |
Use the Civil Service Rank Information page (GPS_GRD_CSR_MAP) to map civil service rank information to a salary grade.
Navigation
Click the Civil Service Rank Information link related to the salary grade on the Job Group/Service Class Information page.
Enter the civil service rank codes that should be associated with this salary grade. Valid vales are defined on the Civil Service Ranks Page.