Processing WGI, Tenure, and Probation Nonpay Hours

Page Name	Definition Name	Usage
Update WGI/Tenure Nonpay Hours Page	RUN_FGNONPAY	(USF) Run this process each pay period after leave accrual to determine the amount of nonpay hours an employee has accumulated.
Accrual Nonpay Page	GVT_ACCR_NPAY	(USF) If Track Nonpay Hours is selected on the Earnings Accrual USF - Class page, the Leave Accruals Processing process adjusts the nonpay hours on the Accrual Nonpay page.
Employment 1 Page	GVT_EMPLOYMENT1	(USF) Enter current and historical employment information, such as employee service computation and conversion dates, and WGI data.
Employment 2 Page	GVT_EMPLOYMENT3	(USF) Enter additional employment data including union, probation, Reductions In Force, tenure, and security data. Also record the retained grade and reports to information.
Non Pay Data Page	GVT_NONPAY_SEC	(USF) Track information that is related to a status of nonpay. Information on this page affects Federal Employee Health Benefits (FEHB) eligibility and Federal Employee Group Life Insurance (FEGLI).

Federal employees' WGI due date, tenure conversion date, and probation date may be impacted when they are on leave without pay (LWOP) for an extended period of time. Payroll for North America links with PeopleSoft HR to report employees who have WGI, tenure, or probation dates that are impacted by LWOP.

Prerequisites

Perform the following to set up the WGI threshold and to track the nonpay hours for WGI:

On the Salary Step table, define the threshold number of LWOP hours that an employee may have before their WGI due date is extended.
See (USF) Salary Step Table Page.
On the Earnings Accrual Class page, select Check Nonpay Hours and Track Nonpay Hours for accrual classes that have Accrual Calculation Type set to Annual.
This setup causes the employee's nonpay hours to be tracked on the Accrual Nonpay page.

See Earnings Accruals USF - Class page.

Note: The nonpay hours are tracked on the existing annual leave classes; you do not need a separate LWOP earnings accrual class.

WGI Date Management

Here are the steps for managing WGI dates:

Hire employees and enroll them in an annual accrual class.
The system calculates the WGI due date based on the step increment type and the pay group's pay calendar pay period dates. WGI increase data is recorded on the Employment 1 page.
Calculate and Pay Confirmation with nonpay (LWOP) hours.
Run the Leave Accruals Processing process to update the Accrual Nonpay page.
Run the Federal Nonpay Hrs Adjustment (federal nonpay hours adjustment) Application Engine process (FGHR031).
Review the Accrual Nonpay page for the annual leave class.
This page displays the nonpay activity within the pay period.
Review the WGI/Tenure Update report (FGHR031).
Submit a PAR to update the employee's Job record.
Use information from the WGI/Tenure Update report to update the WGI Due Date (within grade increase due date) and Nonpay Hours WGI (nonpay hours within grade increase) fields on the Employment 1 page.

Tenure and Probation Date Management

Here are the steps for managing tenure and probation dates:

Hire employees and enter tenure status and conversion dates and probation dates.
Enter tenure conversion dates on the Employment 1 page. Enter probation dates and tenure status on the Employment 2 page.
The employee takes a leave of absence without pay and returns.
Run the Federal Nonpay Hrs Adjustment process.
Review the WGI/Tenure Update report.
Submit a PAR to adjust the tenure and probation dates and enter the LWOP hours.
Use information from the WGI/Tenure Update report to update the Job record as follows:
- Tenure: Enter the extended date in the Service Conversion Dates group box on the Employment 1 page.
  Enter the LWOP hours in the Career Tenure Hours field on the Non Pay Data page.
- Probation: Enter the extended date in the Probation Dates group box on the Employment 2 page.
  Enter the LWOP hours in the Probation Hours field on the Non Pay Data page.

Run the Federal Nonpay Hrs Adjustment process after every payroll is confirmed and accruals are processed. The Federal Nonpay Hrs Adjustment process performs different steps for WGI due date reporting than for tenure and probation date reporting.

WGI Due Date Processing

When processing WGI, the Federal Nonpay Hrs Adjustment process performs the following steps for WGI due date reporting:

Sums all unprocessed nonpay hours for each employee within the pay period on the employee's annual leave Accrual Nonpay page.
Compares the sum of unprocessed nonpay hours to the threshold.
Prepares the WGI/Tenure Update report listing employees whose sum of nonpay hours is greater than the threshold.
Updates each impacted employee's annual Accrual Nonpay page to indicate that the hours that are used to extend the WGI due date have been processed.
For example, if an employee had 50 unprocessed nonpay hours in pay period 1 and 50 in pay period 2, the Federal Nonpay Hrs Adjustment process adds the hours from both pay periods and determines that they were over the 80 hour threshold defined on the Salary Step table. The process uses 80 hours to extend the WGI due date, 50 from pay period 1 and 30 from pay period 2. It records the remaining 20 nonpay hours as unprocessed hours on the Accrual Nonpay page for the annual class.

Tenure Conversion Date and Probation Date Processing

When processing tenure or probation dates, the Federal Nonpay Hrs Adjustment process selects all employees who have returned from leave without pay within the pay period. The report lists each employee who was on leave for over 30 calendar days.

Report Description

The WGI/Tenure Update report lists the following for employees whose dates are impacted:

Employee ID.
The number of nonpay (LWOP) hours.
The current WGI due date, tenure conversion date, or probation date.
The extended WGI due date, tenure conversion date, or probation date.
Text to state which date has been impacted.