Count Sheet

A Count Sheet is a custom form used to audit the contents of a safe, till, server bank, or petty cash receptacle. A workstation operator uses a Count Sheet during the physical counting of a receptacle session. You can configure the count to include one of the following:

• Expected funds where variances are recorded

• A simple counting of funds where no variance is tracked (blind count)

You can create unique Count Sheets for each receptacle session to determine the items and order in which a count is performed, as well as the format for the printed Count Sheet results. Creating a Count Sheet is similar to building a report. You can associate multiple classes with a Count Sheet. When you create a Count Sheet, you define Pages, Groups, and Units.

Pages

A Count Sheet Page is similar to a chapter in a report. Pages allow you to see totals for all values counted within the page. For example, you can create a page for each currency class (US Dollars, Euros, and Pounds Sterling).

Groups

Transaction Items are reported in Count Sheet groups. Groups allow you to see totals for all values counted within the group. For example, you can create separate groups for Notes (paper money) and Coins. Within the Notes group, you can assign the currency class (such as Euros).

Units

A unit is optional but recommended for groups that report based on counting units. If you do not add a unit, a Total entry appears for the group. Units define the denominations associated with a currency. Notes, coins, traveler's checks, and gift certificates are examples of denominated items. Personal checks and credit cards are not denominated items, because the amount of money associated with them varies with the transaction.

The currency is used as a tender in most cases, but not always. Some tenders indicate whether the unit has a consistent cash value. A twenty dollar bill is always worth $20.00 US. If the unit is denominated, you must define a value relative to the base currency. For example, if the base currency is US Dollars (US$), the following ratios can be defined:

• Twenties = 20:1 (twenty US$ per unit)

• Tens = 10:1 (ten US$ per unit)

• Quarters = 1:4 (1/4 of a US$ per unit)

• Dime Roll = 5:1 (five US$ per unit)