Removing Personal Data from Simphony

When you de-identify someone, their personal data is deleted from Simphony. The employee who withdrew consent in the system will have their records de-identified after a configured number of days. Simphony automatically runs a DTS job on a periodic basis to check for records eligible for de-identification; the default is every 12 hours.

After an employee has been de-identified, the employee cannot be reactivated.

1. To configure automated de-identification:
   1. Select the Enterprise level, click Setup, and then click Enterprise Parameters.
   2. Click the Miscellaneous tab.
   3. In the DTS Jobs section, enter the Interval for the Withdraw Employee Consent job. This is the number of minutes between jobs. For example, if you enter 1, the DTS job runs every minute.
   4. Click Save.
2. To manually de-identify an employee without using the DTS job:
   1. Select the Enterprise, property, or revenue center, click Configuration, and then click Employee Maintenance.
   2. Search for the employee record with the View Deleted Employees option selected in the Search/Table View pane.
   3. Right-click the employee record, and then select De-identify Now.
   4. In the De-Identify Now confirmation dialog, click Yes. The employee’s PII data is de-identified with a standard template.