The Function Diary search screen enables you to search for events by Property, Start Date, and other optional search criteria.
- From the OPERA Cloud menu, select Bookings, select Events, and then select Function Diary.
- Select a Property.
- Use the following optional fields and check boxes to apply additional search criteria and filters to your search:
- Start Date – opens the Function Diary on a selected date for viewing function spaces and events.
- View – filters your search results to show Events in periods of 1 Day, 7 Days, 14 Days, or 21 Days.
- Event Label – identifies each event by a label you select, such as Event Name, Booking Name, Event Type, Attendees, and so on.
- Event Status – by default, Function Diary search results show events with all status codes. Use the magnifier to remove specific status codes from your search.
- Attendees, Minimum/Maximum – shows events based on the expected number of attendees.
- Minimum Area - Square Meters / Square Feet – shows events based on space size requirements.
- Location – identifies where the event is held, whether the location is onsite or offsite, at another property, a park, and so on.
- Space Type – a configured room type unique to your property, such as a ballroom, restaurant space, a roof top terrace, and so on.
- Space – configured function spaces at your property.
- Setup Style – layout plans for setting up chairs, tables, and so on in the function space.
- Event Type – the nature of the event, such as reception, breakout session, a lunch, coffee break, and so on.
- Function Space – check boxes for filtering your search by function spaces configured as either individual or combination (combo) rooms.
- Sort By – arranges the order of appearance of function spaces in search results.
- Include Hidden Spaces – provides the option to show function spaces configured not to appear in the Function Diary.
- Click Search.
Events matching your search criteria appear by date on the Function Diary. You can view events by a range of days spanning periods of 1, 7, 14, and 21 days. Hover your cursor over an event for a brief summary of information.
- Double click an Event to view or edit Event details, Block details, and Profile details.
- From the event record, click the Edit button to make changes to Event Details.
- Click links on the business card to edit the block and account profile information.
- Click I Want To . . . to create a Sub Event, Event Notes, and Copy Events. You can also access Reports and Event Resources.