Searching for Function Diary Events

The Function Diary search screen enables you to search for events by Property, Start Date, and other optional search criteria.

1. From the OPERA Cloud menu, select Bookings, select Events, and then select Function Diary.
2. Select a Property.
3. Use the following optional fields and check boxes to apply additional search criteria and filters to your search:
   1. Start Date – opens the Function Diary on a selected date for viewing function spaces and events.
   2. View – filters your search results to show Events in periods of 1 Day, 7 Days, 14 Days, or 21 Days.
   3. Event Label – identifies each event by a label you select, such as Event Name, Booking Name, Event Type, Attendees, and so on.
   4. Event Status – by default, Function Diary search results show events with all status codes. Use the magnifier to remove specific status codes from your search.
   5. Attendees, Minimum/Maximum – shows events based on the expected number of attendees.
   6. Minimum Area - Square Meters / Square Feet – shows events based on space size requirements.
   7. Location – identifies where the event is held, whether the location is onsite or offsite, at another property, a park, and so on.
   8. Space Type – a configured room type unique to your property, such as a ballroom, restaurant space, a roof top terrace, and so on.
   9. Space – configured function spaces at your property.
   10. Setup Style – layout plans for setting up chairs, tables, and so on in the function space.
   11. Event Type – the nature of the event, such as reception, breakout session, a lunch, coffee break, and so on.
   12. Function Space – check boxes for filtering your search by function spaces configured as either individual or combination (combo) rooms.
   13. Sort By – arranges the order of appearance of function spaces in search results.
   14. Include Hidden Spaces – provides the option to show function spaces configured not to appear in the Function Diary.
4. Click Search.
   Events matching your search criteria appear by date on the Function Diary. You can view events by a range of days spanning periods of 1, 7, 14, and 21 days. Hover your cursor over an event for a brief summary of information.
5. Double click an Event to view or edit Event details, Block details, and Profile details.
   1. From the event record, click the Edit button to make changes to Event Details.
   2. Click links on the business card to edit the block and account profile information.
   3. Click I Want To . . . to create a Sub Event, Event Notes, and Copy Events. You can also access Reports and Event Resources.