Compressing Invoices

Use the Compress feature to combine two or more invoices into one new invoice.

• After you compress invoices, you cannot add new postings or adjust transactions on the invoice.

• You cannot compress invoices that include postings for the current business date.

• You cannot compress invoices that have been paid either partially or in full.

• The Payment button is not available for the detail invoices of a compressed invoice. You can apply a payment only to the top-level master invoice.

When you combine two or more invoices into a single invoice, the combined entry is assigned a new invoice number on the Manage Account Invoices page. The new parent invoice reflects the total amount of the compressed invoices and displays an icon to identify the record as compressed.

A plus sign (+) appears to the left of the parent invoice; click the plus sign (+) to expand and view the original invoices, now marked by an icon, that are now compressed. The plus sign (+) changes to a minus sign (-). Click the minus sign (-) to collapse the display of individual invoices to view only the compressed invoice.

Compressing Invoices

To compress two or more invoices, mark the invoices you want to combine and select the Compress button. The Compress Invoices screen appears, showing the account name and total amount of the compressed invoices. Enter Supplement or Reference text if applicable.

1. From the OPERA Cloud menu, select Financials, select Account Receivables, and then select Manage Accounts Receivables.

2. Select or confirm the Property, select or enter any other search criteria, and click Search.

3. From the search results, click the amount in the Balance column of the account you want to open.

4. On the Manage Account Invoices screen, select the invoice check boxes of two or more invoices you want to compress and click Compress Invoices.

5. Enter Supplement and/or Reference information and click Compress Invoices.

Uncompressing Invoices

The Uncompress feature enables you to separate a compressed invoice into its original invoices.

1. From the OPERA Cloud menu, select Financials, select Account Receivables, and then select Manage Accounts Receivables.

2. Select or confirm the Property, select or enter any other search criteria, and click Search.

3. From the search results, click the amount in the Balance column of the account you want to open.

4. Locate and select the compressed Parent Invoice.

5. Click Uncompress Invoices.