Configuring Address Formats

Adding an Address Format

  1. From the Administration menu, select Client Relations, select Profile Management, and then select Address Formats.

  2. Click New and complete the following fields:

    1. Code: Enter a code that briefly describes the address format.

    2. Description: Enter a detailed description of the address format.

    3. Sequence: Enter a number that controls the position of this code in listings. Codes without a sequence number assigned are listed in alphabetical order following codes with a sequence assigned. 

    4. Sales Address Format: Select checkbox to enable this address format to be selected when generating BEO's, ProForma, Contracts and other Sales and Event Management stationery. (Available when the Oracle Hospitality OPERA Cloud Service, Sales and Event Management Standard Edition Or Oracle Hospitality OPERA Cloud Service, Sales and Event Management Premium Edition is active).

      Note:

      The default address format (named SALES ADDR DEFAULT and provided in the SID data) is used for all OPERA Cloud Sales and Event Management Standard Cloud Service catering contracts and documents unless a specific address format has been configured for a given country.

    5. Available Elements. Click to choose the elements to include in the address format; hold the CTRL key to select multiple elements. Click the (>) button to move selected elements to the selected elements panel.

    6. Selected Elements. Modify the positions of the elements in the text editing area or delete elements as needed. You can use cut (ctrl + x), copy (ctrl + c), and paste (ctrl + v) keyboard shortcuts to relocate elements in the edit area.

      Note:

      Ensure you select the country_description element to output the full country name rather than the country code.

      Note:

      When the Multi Language OPERA Control is active, you can use the Alternate Name elements (XLAST_NAME, XFIRST_NAME, XMIDDLE_NAME, and XTITLE.) to set up address formats to output the Alternate name (national character set ) values (for example, Chinese or Japanese characters). If the alternate name fields are empty on a profile, OPERA Cloud reverts to outputting the primary First name, Last name, Middle name and Tiitle values. Therefore, it is not necessary to use both LAST and XLAST_NAME within the same address format configuration; if an alternate name is available, the "X-fields" values are output, else the primary name values are output.

  3. Click Save to save and exit or click Save and Continue to save this code and add another.

Editing an Address Format

  1. From the Administration menu, select Client Relations, select Profile Management, and then select Address Formats.

  2. Enter search criteria and click Search.

  3. In the search results, select the code and click the vertical ellipsis Actions menu, then click Edit.

  4. Update the configuration.

  5. Click Save.

Deleting an Address Format

  1. From the Administration menu, select Client Relations, select Profile Management, and then select Address Formats.

  2. Enter search criteria and click Search.

  3. In the search results, select the code and click the vertical ellipsis Actions menu, then click Delete.

  4. Click Delete to confirm.

Parent topic: Address Formats