Configuring Printers

Printers with email-to-print capabilities must be configured in order to be available for selection in the OPERA Cloud application.

Reports generated are emailed directly to the printer to be printed.

Printers defined here can be selected for Scheduled Reports. For more information, see Managing Scheduled Reports.

With the Alert functionality active you can indicate which printers can be used for alert printing. For more information, see Reservation Alerts.

Printers that don't support email-to-print do not need to be configured - reports can be previewed as PDF and printed to a local or network printer using the locally installed printers on the workstation.

Adding Printers

  1. From the Administration menu, select Interfaces, and then select Printer Configuration.

  2. Click New and complete the following: 

    1. Location:

      1. Global : printer is shared across multiple properties when a users location is set to a Hub.

      2. Property : printer is property-specific , select the property from the list.

    2. Output Type:

      1. Print: not used

      2. Email: the print job will be delivered via email directly to the printer (the printer has email-to-print capabilities)

    3. Printer (Name): the name of the printer that will display to users. Use a naming convention that indicates the physical location of the printer to help users correctly identify the printer.

    4. Printer Location: not used (displayed based on output type = printer).

    5. Printer Email Address: Enter the email address for the printer.

    6. Description: Enter additional information for the printer - for example the manufacturer, model, install date.

    7. Folio Printer: Enabled when the Credit Bill OPERA Control is active or when the Fiscal Folio Printing OPERA Control is active, or for selected country modes.

    8. Use Alert Printing: Enabled when the Alerts OPERA Control is active. Select this check box if this email addressable printer is to be available for printing alerts. For more information, see Reservation Alerts.

    9. Print Tasks: Select various print tasks that the printer will support. Highlight the required print tasks in the left pane; l and click > to move print tasks to the selected panel; use >> to select all.

  3. Click Save.

Editing Printers

  1. From the Administration menu, select Interfaces, and then select Printer Configuration.

  2. Enter search criteria and click Search.

  3. In the search results, select the printer and click the Vertical Ellipsis.

  4. Click Edit.

  5. Update the configuration.

  6. Click Save.

Deleting Printers

  1. From the Administration menu, select Interfaces, and then select Printer Configuration.

  2. Enter search criteria and click Search.

  3. In the search results, select the printer and click the Vertical Ellipsis.

  4. Click Delete.

  5. Click Delete to confirm.

Copying Printers

You can copy or clone a printer. This is a new printer in edit state. You can make changes to these printers on the Printer Configuration screen with defaults from the printer copied.

For example, if you have 1, 2, and 3 front desk printers, setup printer 1, then select this printer and copy. On the Printer Configuration screen, update the information for printer 2, such as Printer Name, Printer Location, Description as so on and save it. Repeat the process for printer 3.

  1. From the Administration menu, select Interfaces, and then select Printer Configuration.

  2. In the search results, select the printer and click the Vertical Ellipsis.

  3. Click Copy. New printer configuration is displayed, with the details populated from source / original printer. Update the information, such as Printer Name, Printer Location, Description.

  4. Click Save.

Related Topics

Parent topic: Interfaces Administration