Viewing and Managing Invoice Details

Prerequisites for Viewing and Managing Invoice Details

Manage Invoice Details enables you to view and print transaction postings associated with an invoice. It provides details such as the transaction date, transaction code, code description, transaction amount, and so on.

1. From the OPERA Cloud menu, select Financials, select Accounts Receivables, and select Manage Accounts Receivables.

2. Search for the account.

3. In search results, locate and open the account by clicking the Balance amount due.

   Note:

   As an alternative, you can click the expand icon and then click the Invoices link on the account.

4. If a login screen appears, enter your cashier sign-in and click Login.

5. On the Invoices popup, click Manage.

6. From the Manage Account Invoices screen, select an invoice and click Manage Invoice Details.

7. Use Search to locate additional postings. Enter any of the following search criteria:

   1. Date From/Date To. Displays the postings for a range of dates.

   2. Transaction Code. Select to search for transaction codes to display postings.

   3. Transaction Code Subgroup. Select to search for transaction code subgroups to display postings.

   4. Check Number. Enter the check number to search for postings associated with that check.

   5. Cashier. Select to search for postings made by cashier ID.

   6. Supplement. Enter text to search for postings having that text in the Supplement field.

   7. Reference. Enter text to search for postings having that text in the Reference field.

Generating a Folio

1. From the Manage Invoice Details screen, click View Folio to open the Report Destination dialog. Select any of the following:

   1. Folio Style. Select a folio style.

   2. View In Currency. Select a currency.

   3. Folio Text. Enter folio text to output when generated.

   4. Report Destination. Select Preview or other print/electronic options.

Adding New Postings to an Invoice

Posting additional charges to AR invoices is possible when the Accounts Receivables, No Modify Invoice and the Cashiering, Folio No Reprint AR controls are Off.

1. On the Manage Invoice Details screen, select the vertical ellipsis, and select Post Charges.

2. If required, enter your cashier sign-in and click Login.

3. Complete the following:

   1. Transaction Code. Enter or select the charge from the list.

   2. Price. Enter the amount.

   3. Quantity. Enter the quantity.

   4. Supplement. Use this field for supplemental information about the charge.

   5. Reference. Use this field for reference information for the charge.

   6. Check Number. Enter a number if applicable.

   7. Arrangement Code. Enter or select a folio arrange code (this field is enabled when Arrangement cashier control is active).

4. Click Post Charges.

Editing Postings

1. On the Manage Invoice Details screen, select a transaction, select the vertical ellipsis, and select Edit Posting.

2. If required, enter your cashier sign-in and click Login.

3. Update or add text in the Supplement field.

4. Update or add text in the Reference field.

5. Enter a check number.

6. Click Save Transaction.

Posting Adjustments

After posting transactions, you can make the following changes using the Post Adjustments feature:

• Adjust postings made on or before the current business date.

• Make a flat-amount or a percentage change to invoice transactions based on transaction codes/routing codes and date range.

Adjustments to AR invoices are possible when OPERA Controls are off for Accounts Receivables, No Modify Invoice, and Folio No Reprint. The AR Invoice Adjustment Period AR control determines the period after the invoice date that an invoice can be adjusted. The Adjust action on the Invoice Details screen is unavailable if there are no charges on the invoice remaining open to adjustment.

1. On the Manage Invoice Details screen, select a transaction, select the vertical ellipsis, and select Post Adjustments.

2. If required, enter your cashier sign-in and click Login.

3. Make the following adjustments:

   1. Amount/Percentage. Select the Amount option button to adjust all selected transactions by the same fixed amount. Select the Percentage option button to adjust all selected transactions by the same fixed percentage

   2. Amount. Enter the amount or percentage to adjust.

   3. Reason. Select an adjustment reason from the list.

   4. Reason Text. Update or enter reason text as needed.

4. Click Process Adjustments.

• Prerequisites for Viewing and Managing Invoice Details
  
• Transferring Invoice Charges
  
• Finalizing Invoices