Configuring Electronic Registration Card Templates

Prerequisites for Electronic Registration Cards

An electronic registration card appears when you select the action to create an eSign Registration Card for an arrival reservation. The guest can then initial and sign the electronic registration card on a tablet device. Configuring an electronic registration card template allows you to structure the content and appearance of the electronic form.

When the multi-language General control is enabled, you can configure registration card templates per language; OPERA Cloud displays the suitable electronic registration card based on the language selected in the guest profile. If a template is not configured for a specific language, OPERA Cloud displays a default registration card based on the Base Language setting in Property configuration.

Electronic registration cards templates can also be configured per Membership Type.

• In multi-property operations, you can copy templates to other properties.

• In multi-language operations, you can copy templates to other language(s).

Creating a Template

1. From the Administration menu, select Enterprise, select Chain and Property Management, and select Electronic Registration Card.

2. Click New.

3. Enter or select the property or properties. You can select multiple properties when your session is initialized from a Hub location.

4. Enter or select the Language(s) if multi language control is enabled.

5. Enter or select the membership type(s).

6. Select Rich Text to use the WYSIWYG Editor or select Source to view and edit HTML source code.

7. Add or paste (CTRL+V) text and then format the text according to your needs.

8. Add merge codes within the text to display values from the profile and reservation when the registration card is generated.

9. You can also add links to display external images (such as property logo) and insert horizontal lines to format your template.

10. Display and Add Merge Codes:

    1. Click Merge Codes to open a panel listing all merge codes that can be added to the template.

    2. Click the location on the template where you want the merge code to appear.

    3. Click the + symbol to add a merge code at the current cursor location.

11. Select either the Rich Text WYSIWYG Editor or the HTML source.
12. Rich Text WYSIWYG Editor option: Select the Rich Text radio button to use the Rich Text Editor toolbar and format text according to your needs:

    1. Font : Select the font.

    2. Size: Select the font size.

    3. Style: Select the font style, bold, italic.

    4. Color: Select the font color.

    5. Background Color: Select the color of background.

    6. Bullet list: Create a bullet list.

    7. Number list: Create a numbered list.

    8. Increase Indent: Move text away from margin.

    9. Decrease Indent: Move text closer to margin

    10. Text Alignment: Left, Center, Right.

    11. Insert image: Enter URL of an external image to display.

    12. Insert hyperlink: Enter display text and URL to add a hyperlink.

    13. Insert Horizontal Rule: Adds a horizontal line.

    14. Insert Initials: Adds an area to the template for guest to tap and input their initials.

    15. Insert Signature: Adds an area to the template for guest to tap and input their signature.

13. HTML Source option. Select the Source radio button to view and edit the HTML source code for the template. This enables you to add or paste HTML elements not supported by the Rich Text Editor directly to the HTML source code.

    For example, you could update an IMG tag with width and height attributes to reduce the size of an image: <img src=logo.jpg” with=”500” height=600”>.

    Table 10-1 Supported HTML tags:

    “a” “p” “div” “i” “b” “em” “blockquote”

    “tt” “strong” “br” “ul” “ol” “li” “h1”

    “h2” “h3” “h4” “h5” “h6” “table” “td”

    “th” “tr” “html” “body” “hr” “font” “img”

14. Click Save.

Previewing Templates

Use the Preview feature to view the appearance of your template.

1. From the Administration menu, select Enterprise, select Chain and Property Management, and select Electronic Registration Card.

2. Select or confirm the Property, enter optional search criteria, and click Search.

3. From search results, select the row level vertical ellipsis of the template and select Preview.

4. Click the X to close the preview.

Editing Templates

1. From the Administration menu, select Enterprise, select Chain and Property Management, and select Electronic Registration Card.

2. Select or confirm the Property, enter optional search criteria, and click Search.

3. From search results, select the row level vertical ellipsis of the template and select Edit.

4. Make the desired changes.

   Note:

   To delete a merge code, place cursor in front or behind the Merge Code and click either the delete key or the backspace key.

5. Click Save.

Copying Templates

You can copy (clone) templates to current or other properties, other languages, and/or membership types as needed. As part of the copy process you can customize the layout of the new template(s), for example, copy the layout, update the boilerplate text, and change to a different language in the new template.

1. From the Administration menu, select Enterprise, select Chain and Property Management, and select Electronic Registration Card.

2. Select or confirm the Property, enter optional search criteria, and click Search.

3. From search results, select the row level vertical ellipsis of the template and select Copy.

4. In the Target Electronic Registration Card Details section, select the destination property, the language of the new template, and a Membership Type.

5. Make required changes by editing text, merge codes, images.

6. Click Save.

Deleting Templates

1. From the Administration menu, select Enterprise, select Chain and Property Management, and select Electronic Registration Card.

2. Select or confirm the Property, enter optional search criteria, and click Search.

3. From search results, select the row level vertical ellipsis of the template and select Delete.

4. Click Delete to confirm.

• Prerequisites for Electronic Registration Cards