Payment Methods allow you define the payment methods accepted at your property and are referenced in reservations and routing payment instructions. OPERA Cloud also allows you to define credit limit assigned to each payment method and other features related to payment methods.
On the payment method screen, you can add new payment types and edit existing payment types.
Note:
Prior to creating payment types ensure transaction codes are created for each payment type.Adding Payment Methods
Select the Administration menu, select Financial, select Transaction Management and then select Payment Methods.
Select or confirm the Property.
Enter the Code. The code entered here is displayed as a selection when the agent is prompted for a payment method while making a reservation and when checking in the guest. This code is also presented at check out, along with the credit card number and expiry date. If you are using an EFT interface, Oracle recommends using the credit card check code as the payment method code when defining credit cards here.
Enter a Description. Describe the payment method used. For example, credit card name.
Select a Transaction Code. This code is from the defined transaction codes that belong to a transaction code group that is configured for payment.
For all credit card payment types, search and select the Credit Card Type from the list; this field determines the credit card validation to be used.
Enter the Credit Limit. Enter the amount you want to assign as the credit limit for the payment method. The amount you assign to each payment method is used to produce the Credit Limit Report. This report lists all guests whose current balance is greater than the credit limit assigned to the payment method on their folio. It is advisable to set these limits below your established floor limits for each method of payment so a guest appears on the credit limit report before he or she actually exceeds the established credit limit for the payment method selected. This way, you have adequate time to get approval from the credit card company for more credit.
Enter the Merchant Number. Certain credit card interfaces (mainly in Europe) need this field populated. Enter the contract number established between the property and the credit card company to which the card belongs.
Surcharge Percentage: For credit card payment types enter the percentage to charge the guest for using a particular credit card. This percentage will be added to the total amount that the guest is using the credit card to pay for.
Surcharge Minimum: For credit card payment types enter the minimum threshold payment amount before the credit card surcharge percentage is to be added.
Select the Sequence. The number you enter here determines the position of the payment method type code in the list of payment methods. Payment method types that do not have a sequence number appear in alphabetical order following those codes that have a sequence number assigned.
Select the No Post check box to indicate that all reservations made with this code as the payment type are to be marked as a No Post reservation by default. If a reservation is set as a No Post reservation, then each time a posting is made for that guest account, the system presents the following message: This guest has a No Post flag, would you like to post anyway?
Select Reservation. Select this check box to allow the payment type to appear as a payment option from the Reservation screen.
Card Length. Enter the total number of characters used in the credit card number for this card type
Card Prefix. If applicable, enter the common numbers that always precede the user's unique credit card number for this credit card brand. If the brand includes multiple prefixes, separate the prefix entries with a comma.
Validation Rule. Select a validation rule from the list. Select the method to use for initial verification - Mod 7, Mod 10, User Defined, or No Validation.
Click New to add a row.
Click Vertical Ellipse and click Delete to delete a row
Click Save.
Editing Payment Methods
Select the Administration menu, select Financial, select Transaction Management and then select Payment Methods.
Enter search criteria and click Search.
In the search results, select payment method and click the vertical ellipses and select Edit.
In the Manage Payment Method panel, edit the required information. Property, Code and Transaction Code fields are not editable in this panel.
In the Card Information panel, edit the required information and click Save.
Deleting Payment Methods
Select the Administration menu, select Financial, select Transaction Management and then select Payment Methods.
Enter search criteria and click Search.
In the search results, select payment method and click the vertical ellipses and select Delete.
In the Manage Payment Method panel, delete the required information. Property, Code and Transaction Code fields are not editable in this panel.
In the Card Information panel, delete the required information and click Save.
Copying Payment Methods
When the multi-property service is active, new Payment Methods are created by selecting the Template tab. Once created, you can copy Payment Methods to specific properties using the Copy action. See Copying Configuration Codes to Multiple Properties for more information.
Parent topic: About Transaction Codes