Configuring Event Types

Event Types describe the kind of activity taking place during a given meal period, such as meeting, lunch, exhibits, and so on. In addition, Event Types can streamline the booking process by defaulting start and end times. Event Types can also be linked to meal periods and used in forecasting, tracking, and posting event revenue.

Event types are also referenced in other areas of configuration, for example, when defining menus and menu items.

Adding an Event Type

  1. Select the Administration menu, select Inventory, select Function Space Management, and then select Event Types.

  2. Click New and complete the following fields:

    1. Code Enter a code for the event type, such as MTG.

    2. Description Enter a Description for the event type, such as Meeting.

    3. Manage Translations Select to open the multi-language descriptions screen and configure a translated descriptions for each language.

    4. Start Time The time entered here is used as the default start time when an event is created with this Event Type. You can change the start time after it is defaulted on the event.

    5. End Time The time entered here is used as the default end time when an event is created with this Event Type. You can change the end time after it is defaulted on the event.

    6. Meal Period (Available when the Catering Meal Period OPERA Control is Active). Select the value to which this Event Type should be associated when reporting by Meal Period.

    7. Sequence. Enter a number that controls the position of this code in listings. Codes without a sequence number assigned are listed in alphabetical order following codes with a sequence assigned.

    8. Bookable via web site (visible when the OPERA WSC subscription is active). Select this check box if this event type should be available for selection when an event is booked using Meeting Rooms on the web.

  3. Click Save to save and close.

Editing an Event Type

  1. On the Event Types screen, enter search criteria and click Search.

  2. In the search results, select the code and click the vertical ellipsis.

  3. Click Edit.

  4. Make the required changes.

  5. Click Save.

Deleting an Event Type

You can delete an Event Type only if it is not configured with forecast figures or booked.

  1. On the Event Types screen, enter search criteria and click Search.

  2. In the search results, select the code and click the vertical ellipsis.

  3. Click Delete.

Parent topic: Function Space Management