Configuring a Promotion Code with Comp Routing Instructions

Prerequisites for Promotion Codes with Comp Routing Instructions

Adding Promotion Codes with Comp Routing Instructions

1. From the Administration menu, select Financial, select Rate Management, and then select Promotion Codes.

2. Click New and select the Property tab. Enter the following details:

   Note:

   Comp Routing Instructions can only be added to a promotion code at the property level, not at the template level.

   1. Property. Confirm or select the property.

   2. Promotion Code. Enter an alphanumeric code for the promotion. You cannot change this code once the promotion code is saved.

   3. Description. Enter a description of the promotion.

      1. Manage Translations. Select to translate the description into another language.

   4. Promotion Group. Select the Promotion Group to which this promotion code belongs. For more information, see Configuring Promotion Groups.

   5. Category. Enter a category for the highlighted promotion code. You may enter any information, such as the membership program or level.

   6. Booking Start Date. Define the selling start date to determine the time frame this promotion code is active (Available only for reservation promotion codes).

   7. Booking End Date. Define the selling end date to determine the time frame this promotion code is active (Available only for reservation promotion codes).

   8. Check in Time. Enter the allowed check in time.

   9. Check out Time. Enter the allowed checkout time.

   10. Stay Start Date. Define the Start stay dates for which this promotion code may be used.

   11. Stay End Date. Define the End stay dates for which this promotion code may be used.

   12. Upgrade Allowed. Select this option if the promotion signifies a room upgrade.

   13. Update Outside Booking Dates. Select this check box to allow edit of a reservation after the booking end date has passed.

   14. Long Description . Enter a long description of the promotion.

   15. Instructions. Enter instructions for the reservation agent. This information is available from the Promotion Details screen.

   16. Information. Enter details that further describe the promotion code. This information is available from the Promotion Details screen.

   17. Attached Rate Codes. Use this section to search for rate codes and attach them to this promotion code.

       1. Click New.

       2. Make your choice from the rate codes list that appears.

       3. Click Select.

       4. Repeat to add another rate code.

       5. To delete a rate code, click the vertical ellipsis and select Delete.

       6. Click Delete to confirm.

   18. Promotion Routing Instruction. Use this section to attach comp routing instructions to the promotion code.

       1. Click New to add a comp routing instruction. See Managing Comp Routing Instructions for details.

       2. Authorizer Name. Click the vertical ellipsis and select New to add an authorizer for the comp routing instruction. See Comp Authorizers and Authorizer Groups for more information.

4. Click Save or click Save and Continue to save and add another code.