The assignment levels and rules are defined on the Assignments tab in the Properties window of the commitment funding sheet. This step is mandatory in order to do commitment level funding.
The Assignment tab lists the spends business processes that are linked to base commits enabled for commitment level funding. For each listed business process, you define how fund assignment will be done when these spends records come in against the base commit:
- Commitment Level - Manual: Funds are manually assigned at runtime. As spends business processes are routed and reach specified status, the amounts to be funded are collected under the Unassigned total on the commitment funding sheet, similar to project/shell level manual funding. You can then select each line of the spends BP and assign funds at runtime. This can be done on transient records or in terminal status (depending on design). Consumed funds roll up to the commitment funding sheet and the project funding sheet.
- Commitment Level - Auto Ratio: Funds are assigned automatically when the spends business process reaches a specified status. Funds are assigned based on the fund ratio, which is calculated based on the current fund levels, and is managed and tracked on the commitment funding sheet. If all funds are consumed, any remaining spends amounts are collected under Unassigned.
You can define these assignment rules on the commitment funding template. When you create a commitment funding structure in a project or shell, these assignment rules will be copied to it, and when you create new sheets from the structure, they will be copied to the sheets. If you need to, you can modify these rules on individual structures and sheets.