8 Stateroom Setup

The Stateroom Setup is a function used to define both the passenger and crew cabins. Before you begin coding the cabin, you must have the following:

  • Cabin features codes

  • Exact location of the cabin in Safety Plan

  • Housekeeping sections

Figure 8-1 Cabin Setup Window


This image shows an overview of the Cabin Setup

Adding, Editing and Copying A Stateroom

  1. From the Stateroom Setup menu, select Staterooms from the drop-down list.
  2. In the Cabin Setup window, click New.
  3. In the New Cabin form, enter the Cabin number, No of Berth, Berth Setup and select the Deck from the drop-down list.
  4. In the Feature section, select the Type, Category, Features, Classification and Common Access Area.
  5. Check theWith Special Need Feature if the cabin is equipped with special needs amenities.
  6. Select the HK Section, Life Boat, Muster Station, Location and Vertical Zone in the Assignments section.
  7. In the Crew Assignment section, select the Keeper, Assistant Keeper, Head Waiter, Waiter and Assistant Waiter.
  8. Enter the Phone extension of the cabin in the Phone Numbers section.
  9. If the cabin is linked to another cabin and has a common door, check the cabin number in the Link Cabin section.
  10. Click OK to save the cabin number.
  11. Repeat the same for the remaining cabin or use Copy Cabin to copy cabin of the same category and features.

Editinga a Cabin

  1. Select the Cabin number from the Cabin Setup window.
  2. Click Edit.
  3. Click OK to save the changes.

Copying a Cabin Code

The Copy Cabin function enable you to copy the cabin of the same type, category and has the same features.
  1. In the Cabin Setup window, select the cabin number to copy.
  2. In the Cabin Setup form, enter the new cabin number and the telephone number.
  3. Click Add to List.
  4. Continue to add the cabin number until you complete the list.
  5. Click OK to save.

Batch Check-In/Out

The Batch Check-In/Out function allow you to send triggers by batch to enable/disable the Telephone, ITV or Dining System.

Figure 8-2 Batch Check In/Out Window


This figure shows Batch Check-in/out and the available triggers.

Table 8-1 Batch Check-In/Out Filters

Field Name Description

Include All Check In Guest/Crew

Sends triggers for all check-in/out for all guest.

Include Check In Guest Only

Sends triggers for check in/out guest only.

Include Check In Crew Only

Sends triggers for check in/out crew only.

Include Guest/Crew with below disembarkation date

Sends triggers for check/out guest/crew with specified disembarkation date.

Include Guest Only with below disembarkation date

Sends triggers for check/out guest with specified disembarkation date.

Include Crew Only with below disembarkation date

Sends triggers for check/out crew with specified disembarkation date.

  1. From the Stateroom Setup menu, select Batch Check-In/Out.

  2. Choose from the available filter and select a Date.

  3. Select the type of batch to execute.

  4. Click Close to exit.

Feature/Amenity Item

The Feature/Amenity Item is for you to set up the special request codes offered in Reservation.
  1. SelectFeature or Amenity Items from the Stateroom Setup menu.
  2. Right-click on the blank space and select Add New.
  3. Enter a code and description, and a comment if any.
  4. Click OK to save.

Cabin Cleaning State Color

The Cleaning State Color allow you to define the cabin state according to its cleaning status, if you choose not to use the system defaulted color. If you are defining your own cabin state color, you must update the color in the Deck Plan Setup.

Figure 8-3 Cleaning State Color Setup


This figure shows the Cleaning State Color Setup
  1. Select the Cleaning State Color from the Stateroom Setup menu.
  2. Select the Cleaning Status
  3. In the Color field, click to change the background color.
  4. Click OK to save.

Deck Plan Designer

Using the Deck Plan Designer, you can create a deck plan by linking the cabin number to the plan This would provide a layout view of the cabin in Management module.

Figure 8-4 Deck Plan Setup


This figure shows the set up window of Deck Plan color.
  1. Select the Deck Plan Designer from the Stateroom Setup menu.
  2. Click New Plan and insert the Plan name.
  3. Click Load Picture to load the base plan from file.
  4. Click New Element and then drag the element box to the desired location.
  5. Select the Cabin Number from drop-down list, then click the element box to assign the cabin.
  6. Repeat steps 4 and 5 until all cabin number for the deck is assigned.
  7. Click Save Plan to save the changes.

Editing a Deck Plan

  1. From the Deck Plan Designer window, right-click the element you wish to edit.
  2. Select the option from the menu.
  3. Click Save Plan to save the changes.

Linking a Plan

The system allow you to link a deck plan to the next plan, enabling you to navigate from one plan to another with a single click. To link a plan, you must have multiple plans saved in Deck Plan Designer
  1. Select a Plan Name to edit.
  2. Select the Next Plan from the drop-down list.
  3. Click New Element and place the element near a staircase of the diagram.
  4. Click Save Plan.

Deck Plan Setup

Deck Plan Setup enable you to define the cabin color by the cabin cleaning status. It is recommended that you use the same color scheme as the Cabin Cleaning State color.
  1. Select Stateroom Setup, Deck Plan Setup from the Administration menu.
  2. Click the Font Color or Back Color for the status and select the color from chart.
  3. Select the default plan to display in Management module from the Default Deck Plan.

    Note:

    Checking the Show Deck Plan by default will change the cabin selection window from Classic View to Deck Plan View in Management module.

Ving Card Crew Key Type

This feature is designed to enable you to create the crew key card by berth instead of cabin number, and is based on their embarkation/disembarkation.
  1. In the Stateroom Setup, select Ving Card Crew Key Type.
  2. Right-click on the left panel and select Add New.
  3. Enter the Code, Description and Comment
  4. Click OK to save.

Common Access Area

This feature enables you to create the common area accessible by guest or crew which you can encode into their keycard.

Common Access Area Name

  1. Select Common Access Area Name from the drop-down list.
  2. Right-click on the left panel and select Add New.
  3. Enter a Code, Description and Comment.
  4. Click OK to save.

Common Access Area Definition

This feature grouped the common area accessible by guest and are linked in the Cabin Setup or Guest Handling.

Figure 8-5 Common Access Area Definition


This figure shows the configuration window of the Common Access Area
  1. Select Common Access Area Name Definition from the drop-down list.
  2. Right-click on the left panel and select Add New.
  3. Enter a Code, Description and Comment.
  4. Check the respective common area for this code and click Apply.
  5. Repeat above until you have created all the area.
  6. Click OK to save.