1 Overview

The Crew Overview Menu comprises of functions that provides an overview of the Cabin Availability, Cabin Overview, Comments, Flights and ability to add Work Orders related to the cabin. The function is accessible by launching the Crew module from the Launch Panel.

Cabin Availability

The Cabin Availability provides an overview of the cabin availability by date, deck, category and/or features, including a view by deck plan along with the current cabin cleaning status and the number of available berths.

Figure 1-1 Cabin Availability

1. From the Overview menu, select Cabin Availability option.
2. In the Selection Criteria, select the Date From/To, Deck and Category from the drop-down list.
3. Select the Cabin Features using the check box, if any.
4. Click Refresh to refresh the view.

   Figure 1-2 Deck Plan Viewer

   
   
   
5. From the Cabin Availability window, click Show Deck Plan.
6. In the Selection Criteria, enter the Date From/To, and then click Refresh.
7. The status of the cabin shown is according to the color chart, and information of the selected cabin is displayed in the Selected Cabin section.

Cabin Overview

The Cabin Overview lists all cabin by cabin clean status, date, category, and the occupant’s name. You can update the cabin clean status by batch within the same window.

Figure 1-3 Cabin Overview Window

Navigating through Cabin Overview

In the Overview window, you have the cabin numbers and category listed, followed by the cabin cleaning status and occupant’s name in the next column. If the cabin is occupied or blocked for expected guest, the passenger name is shown in the grid from the date of embarkation to the date of disembarkation. You use the filter options located to search for a specific category or cabin in a particular cleaning state. In the Available Cabins, the cabins with crew name are shown when the crew name field is checked.

Batch Update of Cabin Clean Status

You can update the cabin status by batch, using the available filters.

In the Cabin Overview window, click the Batch Update Cabin Clean Status.

1. In the Batch Update Cabin Clean Status window, choose the category or deck, followed by the cleaning status, and then click Search.
2. Cabins matching the criteria are shown. Select the cabin by checking the check box besides the cabin number or use the Select All to check all the check boxes.
3. Select the Clean Status from the drop-down list, and then click Update.

Comments Overview

The Comments Overview allow you to view and edit all comments entered in Crew Handling function, as well as adding new comments.

Figure 1-4 Comments Overview Window

1. From the Overview menu, select Comments Overview option.
2. In the Selection Criteria, choose from the available filters for information to be displayed, and then click Refresh.
3. Information matching the selection are shown in Comment section. To view the comment, select the comment from the Comment section.

See Comments Tab section on how to add or remove a comment.

Flights Overview

This function enable you to set up the arrival or departure flights, which allow you to plan your resources and organize ground transfers for crew/passengers where necessary. To access the function, select Flights Overview from the Overview menu.

Figure 1-5 Flight Overview Window

Adding / Removing Flight Information

1. At Flight Dates section, right-click and select Add Flight.
2. At the Flight Information section, enter all the necessary information and then click OK to save.
3. To remove the flight information, select and right-click the Flight Number. and then select Remove Flight.

Add Work Orders

Work order can be added singly or by batch using the Criteria Add function. Entry of the work orders are not limited to the Crew module and this function is available in Maintenance module and Management module, Front Desk, Add Work Order.

Figure 1-6 Add new Work Order Form

Adding Single Work Order

1. From the Overview menu, select Add Work Orders.
2. At the Work Order Details tab of Add New Work Order form, enter the external document number in Work Order Request No. field, if any.
3. Select from the drop-down list the Work Order Type, Task Code and enter the Task Description and Comment.
4. Select the Priority and Location/Cabin Usable Status from the drop-down list and attach a picture file, if any. You can override the predefined Priority and Location Usable Status when adding or editing a work order.
5. In the Reported By section, select the Cabin number and enter the Name of Person reporting AVO.
6. Select the Location Type, either Cabin, Public or Others (Select Category)>, then navigate to Location section and select the exact location from the grid.
7. Click Add to add the location to Location (Selected) section.
8. To de-select the location from Locations (Selected), mark the item to remove and then click Remove (-) or Remove All.
9. Click OK to save the work order.

Adding Work Orders by Batch

1. Repeat step 1 to 6 of Adding Single Work Order.
2. Click Criteria Add> to launch the Cabin Selection window.
3. In the Cabin Selection window, Search Criteria section, select the criteria from the drop-down list and check the required filter.
4. Click Refresh to update the information in the grid.

   Figure 1-7 Cabin Selection Criteria

   
   
   
5. Click OK to add the selection to Locations (Selected).
6. To de-select the location from Locations (Selected), mark the item to remove and then click Remove (-) orRemove All.
7. Click OK to complete the work order.