1 System Configuration

This section describes the required configuration prior to using the Track It module.

Accessing the Setup Window

To access the Setup window, start the Track It module, and select the Setup tab.

Confiscate Item Location and Item Discard Method

The Confiscate Item Location is used to identify where the confiscated items are stored and the Confiscate Item Discard Method records how the items were disposed. The configuration method is identical for both codes.

Figure 1-1 Confiscate Item Location


This figure shows the Confiscate Item Location

  1. From the Setup tab, click Confiscate Item Location or Confiscate Discard Method Item.

  2. To create a new record, click Add New.

  3. Enter the short code, description and additional comments. For example, Stores Sharp Objects or Items Hand over to Customs.

  4. The newly added code is “Enabled” by default. To disable the record, slide the menu to the left to switch the display to No.

  5. To save the code, click Save.

  6. To enter an additional item, repeat from Step 1.

Setting Up the Confiscate Item

A Confiscate Item is a list of items prohibited or restricted on-board of the ship. these items are categorized into categories, depending on the nature of the items.

Figure 1-2 Confiscate Item Setup


This figure shows Confiscate Item Setup

Creating a Confiscate Item Category

An Item Category is required before you begin creating the Confiscate Items list.

  1. From the Setup tab, click the Confiscate Item Setup.

  2. To create a new category, select Item Setup and click Add New.

  3. Enter the Item Code, Name, and Description

    .

  4. To save the new category, click Save.

Creating a Confiscate Item for Each Category

  1. Select an Item Category from the tree view and click Add.

  2. Enter the Item Name, Description.

  3. Select the Security Group from the drop-down list. The Security Group is defaulted to “All User Can Access” and this is set up for the User Security module. Refer Appendix A. User Security Group for more information.

  4. The Item Type is default to the selection from the tree view and is enabled by default.

  5. By default, the Allow Temporarily Return is set to No. If the item allows for temporarily return, slide the button to the right to set it to Yes.

  6. At Discard Duration section, define the maximum number of days to keep the item in the store. The default value is 0 = never discard.

  7. To save the record, click Save.

  8. To enter additional Confiscate Item, repeat steps 2 to 7.

Setting Up a Signature Capture Device

A Signature Capture device can be linked to enable signatures to be captured for items requiring acknowledgement.

  1. From the Setup tab, click the General Setup button.

  2. In the General Setup window, check the Prompt signature when confiscate item click the Setup tab.

  3. Choose the Signature Device from the drop-down list.

  4. To save the setting, click Save.

Setting Up a Barcode Scanning Device

You can use a Barcode scanning device to scan the barcode on the items tagged and below are the set up steps.

Figure 1-3 Track It General Setup


This figure shows the Track It General Setup

  1. From the Setup tab, click the General Setup button.

  2. In the General Setup window, Barcode Reader (RS-232 connection) check box.

  3. Select the device Port Number, Speed, Data Bits, Parity, and Stop Bits.

  4. To save the settings, click Save.

Setting Up the Report Printer

A standard set track It report is inserted into the SPMS Database during installation and they are:

  • Track It Return Receipt

  • Track It Label

  • Track It Receipt

In additional to the code and signature device setup, a report printer is required for report printing and this is setup in Management module.

  1. Login to Management module and select Options from the menu.

  2. Navigate to Hardware tab, Report Printers section.

  3. Ensure Labels and Receipts type is assigned to a printer.

Figure 1-4 Management Module Printer Configuration


This figure shows the Management Module Printer Configuration

Configuring the Database Sequence for Barcode Printing

For barcode label printing, the item ID must be minimum 6 digits long. An adjustment to the start sequence from 100000 is imperative and running below script will recreate the Confiscated Item sequence

DROP SEQUENCE [dbschema].CNT_CIL;

CREATE SEQUENCE [dbschema].CNT_CIL

START WITH 100000

MAXVALUE 1000000000000000000000000000

MINVALUE 1

NOCYCLE

CACHE 20

NOORDER;

Commit;

Barcode Printing

For barcode printing, below are the prerequisites DLL’s and fonts.

Copy the DLL and font files to folders C:\Windows\system32 and C:\Windows\SysWOW64.

DLLs:

  • Barcode.dll

  • u2lbcode.dll

Fonts:

  • Interleaved2of5.ttf

  • Interleaved2of5Thin.ttf

Setting up System Labels

Labels such as Confiscate or Confiscated are configurable according to user requirement and this is setup in the Administration module.

  1. Login to Administration module, select Administration, System Setup, Labels Setup.

  2. Locate the label codes CONF00 and CONF01.

    Figure 1-5 Label Setup


    This figure shows the Label Setup
  3. Select the code and enter a new label description, and click OK to saveThe label code “CONF00” refers to the word “Confiscate” and is displayed on the following windows:

    • Setup menu ribbon bar

    • General Setup: ‘Prompt Signature Capture when...’

    • Confiscate Item Setup

    • Confiscate Item Discard Method

    • Confiscate Item Location

    • Ability to show for ‘Button ‘Confiscate Item’ in menu Confiscate Item

The label code “CONF01” refers to the word “Confiscated” and is displayed on the following windows:

  • Overview window: Total Item Confiscated Today

  • Overview window: Top 10 most confiscated item

  • Confiscate Item: Confiscated Item

  • Management module: Loyalty/Track It tab, Confiscated Item section

The TrackIt program enable you to record items confiscated, its storage location and when it is return to the guest or crew.