7 Acting on a Report

After reports are investigated using the Reports Details page, an authorized user can take the following actions on reports:

·         Requesting the Report for Approval: As an Analyst, you can request the supervisor to approve the report for filing when it is in the Open, Reopened status. Click Request Report for Approval to take this action. The status of the report changes to Requested for Approval.

·         Approving Reports: As a Supervisor, you can assess the reports that are requested for your approval. You can approve reports that are in Open, Reopened, Requested for Approval status. Click Approve Report to take this action. If you approve the request, the status of the report changes to Approved. 

·         Canceling Report Filing: As an Analyst or a Supervisor, you can decide to cancel the filing of the report. You can cancel the reports from filing when they are in the Open, Reopened, Requested for Approval, or Approved status. Click Cancel Filing to take this action. The status of the report changes to Canceled.

·         Reopening Reports: If a report is canceled for any reason and needs to be evaluated again, an Analyst or a Supervisor can reopen a report. You can reopen a report only when it is in the Canceled status. Click Reopen a Report to take this action. The status of the report changes to Reopen.

·         Adding Comments: You can add comments to a report in any status. By adding comments, the status of the report does not change. 

·         Setting a Due Date: You can set a due date to a report in any status. By setting dates, the status of the report doesn't change.

Requesting the Report for Approval

An Analyst requests the Supervisor to approve the report for filing when it is in the Open, Reopened, or Rework status. A Supervisor evaluates and then approves the report, sends the report for rework, or cancels the filing of the report.

To request a report for approval, an analyst must follow these steps:

1.     On the Reports Details page, click Request for Approval . The Request for Approval window is displayed.

2.     Enter the comments in the Request for Approval window.

NOTE:  In the comments box in the Request for Approval window, you can enter a maximum of 255 characters.

3.     Click Save to confirm the action. The Report Details page is displayed and the status of the report changes to Requested for Approval. The Audit section tracks both actions and comments entered while performing the Request for Approval action.

Approving Reports

A Supervisor can approve a report when it is in the Open, Reopened, Requested for Approval status.

To approve a report, follow these steps:

1.     On the Reports Details page, click Approve . The Approve window is displayed.

2.     Enter the Comments in the Approve window.

NOTE:  In the comments box in the Request for Approval window, you can enter a maximum of 255 characters.

3.     Click Save. A confirmation message is displayed.

4.     Click OK. The Report Details page is displayed and the status of the report changes to Approved.

After the report is approved, the application generates the final report containing the required information that must be submitted to the regulatory authority. The approved report is listed in the  Approved Reports  page. The Audit section tracks both actions and the comments entered while performing the Approve action.

Canceling Report Filing

For any valid reasons, if you determine that a report must not be filed, then you can cancel it. After the report is canceled, you cannot edit the report details.

Only authorized users can cancel a report from filing in Open and Reopen statuses. For more informa­tion on user privileges, see  User privileges.

To cancel filling the report, follow these steps:

1.     On the Reports Details page, click Cancel Filing . The Cancel Filing window is displayed.

2.     Enter comments in the Comments box.

NOTE:  In the comments box in the Request for Approval window, you can enter a maximum of 255 characters.

3.     Click Save. A confirmation message is displayed.

4.     Click OK. The Report Details page is displayed and the status of the report changes to Canceled.

NOTE:  The due date of the report is deleted on taking the Cancel Filing action.

The Audit section tracks both actions and comments entered while performing the Cancel action.

Reopening Reports 

If a report is canceled for any reason or it needs to be evaluated again, an Analyst or a Supervisor can reopen a report in the Canceled status.

To reopen a report from the Report Details page, follow these steps:

1.     On the Reports Details page, click Reopen . The Reopen Reports window is displayed.

2.     Enter comments in the Reopen window.

NOTE:  In the Comments box in the Request for Approval window, you can enter a maximum of 255 characters.

3.     Click Save. A confirmation message is displayed.

4.     Click OK. The Report Details page is displayed and the status of the report changes to Reopened.

The Audit section tracks both actions and comments entered while performing the Reopen action.

Adding Comments

An Analyst, Auditor, or Supervisor can add comments to a report in any status.

To add comments to a report, follow these steps:

1.     On the Reports Details page, click Audit . The Audit window is displayed.

2.     Enter the comments in the Comments box.

NOTE:  In the Comments box in the Request for Approval window, you can enter a maximum of 255 characters.

3.     Click Done. The Audit section tracks both actions and comments entered while performing the Set Due Date action

Setting a Due Date

Analyst and Supervisor can set a due date or modify an existing due date of a report to close or report to the regulator by that date.

 The following table explains the statuses in which the Analyst and Supervisor users can perform the Set Due Date action:

NOTE:  An Auditor can only view the Due Date.

To set a due date for a report, follow these steps:

1.     On the Reports Details page, click Set Due Date. The Set Due Date window is displayed.

2.     Enter the comments in the Comments box.

NOTE:  In the Comments box in the Request for Approval window, you can enter a maximum of 255 characters.

3.     Select a date from the calendar.

4.     Click Save. A confirmation message is displayed.

5.     Click OK. The updated Report Details page is displayed.

The Audit section tracks both actions and comments entered while performing the Set Due Date action.