5 Analyzing a Report

To declare any report to be suspicious and report it to the FIU, you must view and assess the selected report and its details. There can be one or more accounts, entities, or persons associated with a report. You must also know the types of transactions, entities, or individuals associated with them. You must study narrations, documents, and audit history associated with the report before you take any type of action on the selected report.

Use the Report Details page to view, analyze, and update the report information. You can add, delete, and modify the reports based on the status of the report and your user privileges. For more information on user roles and privileges, see User Access.

The Report Details page includes the following sections:

· Accessing Report Details: Use this pane to access the specific Report Details page. Click the required Report Number on the Regulatory Reports List page.

· Reporting Entity Information: Use this pane to know more about Report Details, Report Entity, and Reporting Person Details.

· Transactions Info: Use this pane to know the list of transactions associated with the selected report.

· Involved Accounts Details: Use this pane to know the list of accounts involved in the transaction and analyze the details pertaining to them.

· Involved Entity Details: Use this pane to know the list of entities (Individual or Institution) involved in the transaction and analyze the details pertaining to them.

· Involved Person Details: Use this pane to know the list of persons involved in the transaction and analyze the details pertaining to them.

· Comments: Use this pane to add comments to a report in any status. By adding comments, the status of the report does not change.

· Narrative: Use this pane to add narrative to a report in any status. By adding narratives, the status of the report does not change.

· Audit: Use this pane to view the audit history of a report. It provides complete details of the actions performed on the report and comments provided by the users in the various statuses.

· Documents: Use this pane to add documents to a report in any status. By adding documents, the status of the report does not change.

Accessing Report Details

To access the Report Details page, follow these steps:

1. On the Report Summary page, click the required Report Number link. The Reports Details page is displayed. By default, the Reporting Entity Information pane is displayed.

To view the report details, click the More Details tab on the top of the page. The Reporting Context window is displayed. The Reporting Context window details Report Name, Report Status, Created By, and so on.

2. To collapse the Reporting Context window, click Less Details.

NOTE:

You must validate every tab before you move to the next tab. The tab color changes to green if validation is successful or it will be yellow.

Reporting Entity Information

Use the Reporting Entity Information page to know and update the information pertaining to the entity (banks or financial institutions) that have reported this specific report, reporting person details, and report details. The Reporting Entity Information is the default pane of the Reports Details page and it provides the following information:

· Report Details: This pane provides information related to the selected report.

· Report Entity: This pane provides information about the entity that has reported this report to the regulator.

· Reporting Person Details: This pane provides information about the person who has reported this report.

Report Details

Use this pane to analyze and update the details pertaining to the selected report.

Enter the following information in the Report Details pane as tabulated.

The following table describes fields in the Report Details pane. Fields marked with asterisk * are mandatory.

Table: Report Details Fields

Fields	Description
Submission Date and Time	The date on which the report is submitted. You can also modify the submission date.
Currency	Select the currency used in the transaction.
Report Indicator	Enter the report indicator for the report.

Report Entity

Use this pane to analyze and update the information about the reporting entity. For example, reporting branch, FIU reference number, reporting entity unique identification, and so on.

Enter the following information in the Report Entity pane as tabulated.

The following describes fields in the Report Entity pane. Fields marked with asterisk * are mandatory.

NOTE:

· Fields in this pane are displayed based on the selection you make in the Reporting Entity ID and Reporting Entity Branch.

· If the desired values for Reporting Entity ID and Reporting Entity Branch, which is required for final report-submission, are not displayed in the drop-down then you must contact your Administrator.

Table: Report Entity Fields

Fields	Description
Reporting Entity ID	Select the reporting entity.
Reporting Entity Branch	Select the reporting entity branch.
Reporting Entity Reference	The registration number of the reporting entity.
FIU Reference Number	The Financial Intelligence Unit (FIU) reference ID of the reporting entity.
Address Type	The address type of the reporting entity. For example, business or domestic.
Address	The address of the reporting entity.
City	The city of the reporting entity.
Town	The town of the reporting entity.
Country	The country of the reporting entity.
State	The state of the reporting entity.
Currency	The currency of the reporting entity.
Zip	The zip code of the reporting entity.
Comments	The comments of the reporting entity.

Reporting Person Details

Use this section to analyze and update the information about the person who has reported this report. For example, name, gender, place of birth, and so on.

Enter the following information in the Reporting Person Details pane as tabulated.

The following describes fields in the Reporting Person Details pane. Fields marked with asterisk * are mandatory.

NOTE:

· Fields in this pane are displayed based on the Reporting Person’s Name selection.

· If the desired values for Reporting Person, which are required for final report-submission, are not displayed in the drop-down then you must contact your Administrator.

Table: Reporting Person Details Fields

Fields	Description
Reporting Person’s Name	Select the name of the reporting person.
Gender	The gender of the reporting person.
DOB	The date of birth of the reporting person.
Place of Birth	The reporting person’s place of birth.
Mother’s Name	The mother’s name of reporting person.
Alias	The alias of the reporting person.
Nationality 1	Nationality 1 of the reporting person.
Nationality 2	Nationality 2 of the reporting person.
Nationality 3	Nationality 3 of the reporting person.
Country of Residence	The country of residence of the reporting person.
Email ID	The email ID of the reporting person.
SSN	The social security number (SSN) of the reporting person.
ID Number	The additional identification number other than SSN and passport ID number of the reporting person.
Source of wealth	The reporting person’s source of wealth.
Deceased	It indicates if the reporting person is deceased.
Deceased Date	The date when the reporting person passed away.
Person Tax Number	The personal tax number of the reporting person.
Person Tax Registration Number	The personal tax registration number of the reporting person.
Comments	Add comments, if any.

For more information on Address, Phone, Identification, and Employer Details, see the Person Details section.

3. Click Save. A confirmation message is displayed and the reporting entity information is updated.

Transactions Info

Use the Transactions Info pane to know the list of the transactions associated with the selected report. All transactions linked to the report are listed here. You can view, add, edit, or remove transactions. For more information, see Managing Transaction.

To use the Transactions for your analysis, click Transactions Info on the Reports Details page.

Transactions List

Use this section to view the transaction list and modify the transaction details.

The following table provides Transaction fields

Table: Transaction Fields

Fields	Description
View	Click View to view all details of the selected transaction. You can also use this icon to modify the transaction details. For more information, see Transaction Table.
Record Number	The transaction record number.
Transaction Number	A unique number that defines the specific transaction.
Transaction Category	The type of category to which the selected transaction belongs.
Transaction Date	The date on which the transaction has taken place.
Transaction Method	The transaction method. For example, cash, ATM, wire, and so on.
Amount	The amount involved in the transaction.
Value Date	The date on which monetary instrument transaction was issued.

Managing Transaction

You can add a new transaction to the selected report and also modify or delete the existing transactions from the list.

To add a transaction to a report, follow these steps:

1. In the Transaction pane, click Add Add . The Add Transaction window is displayed.

2. Enter the following information in the Add Transaction Details pane as tabulated.

The following describes fields in the Add Transaction Details pane. Fields marked with asterisk * are mandatory.

Table: Add Transaction Details Fields

Fields	Description
Transaction Number	Enter a unique number to define the transaction.
Internal Reference Number	Enter the internal reference number.
Transaction Location	Enter the transaction location where the transaction has taken place. For example, town, city, and so on.
Transaction Description	Describe the transaction for further investigation.
Transaction Date	Enter the date on which the transaction was conducted.
Teller	Enter the teller's name who was involved in this transaction.
Authorized By	Enter the name of the authority who approved this transaction.
Value Date	Select the value date of the transaction.
Late Deposit	Select Yes or No to specify whether the transaction is a late deposit.
Date of Posting	The date on which the transaction was cleared. It is applicable only if the clearing date is different from the actual date of the transaction.
Transaction Method	Select the transaction method. For example, in the branch, ATM, wire transaction, and so on.
Transaction Method Description	Describe the transaction method for further investigation.
Amount	Enter the amount involved in the transaction.
Comments	Enter the comment about the transaction.
Transaction Category	Select Bi-Party or Multi-Party to specify the type of transaction. Bi-Party means transactions that happened between two entities or persons. Multi-Party means transactions happened between many persons or entities. NOTE: Bi Party Transaction must have an originator and a beneficiary.

3. Click Save. A confirmation message is displayed and the newly added transaction appears in the Transactions list.

4. To edit the existing transaction, click View View against the transaction you want to modify. The Transaction Details window is displayed. Modify the necessary information and click Save. The transaction details are updated. For more information on the fields, see Transaction Table.

5. To delete the existing transaction, select the transaction and click Delete Delete . The selected transaction is removed from the list.

Involved Party Information

The Involved Party Information section provides more insight into the parties involved in the transaction and goods and services associated with the transaction.

Involved Parties

This pane provides information about the type of parties involved in the transaction. For example, account, entity, or person. For more information, see Involved Party List.

Use the Involved Parties Information pane to add a new involved party to the transaction and edit or delete the involved parties associated with the transaction. For more information, see Involved Parties Details.

Involved Party List

Use this pane to view and update the list of parties involved in the transaction. This pane provides you information such as record number, party role, funds code, foreign currency, and country of the parties involved.

To view and update the involved party details, follow these steps:

1. Click on the required Record Number in the Transaction list. The Involved Party details are displayed. The involved party can be an account, entity, or person.

2. Enter the involved party details as described in Involved Parties Details.

3. Click Save. A confirmation message is displayed and the involved party information is updated.

Involved Parties Details

Use this section to add a new involved party (account, entity, or person) to the selected transaction. You can also edit or delete involved parties associated with the selected transaction.

· An Account as an involved party: You can add an account as an involved party to the selected transaction. The account that you add in this section is listed in the Involved Accounts Details section.

· An Entity as an involved party: You can add an entity (organization or institution) as an involved party to the selected transaction. The entity that you add in this section is listed in the Involved Entity Details section.

· A Person as an involved party: You can add a person as an involved party to the selected transaction. The person that you add in this section is listed in the Involved Person Details section.

To add an involved party to the selected transaction, follow these steps:

1. In the Involved Parties Information pane, click Add for Account, Entity, or Person. The Add Involved Party pane is expanded based on your selection (Account, Entity, or Person).

2. Enter the following information in the Involved Parties Details-Account pane as tabulated.

Table 14 describes fields in the Involved Parties Details-Account pane. Fields marked with asterisk * are mandatory.

Table 14: Involved Party Fields

Fields	Description
Party Type	Select the party type. For example, External Person Internal Account, External Entity, and so on.
Party Role	Select the party role (Beneficiary, Conductor, and Originator).
Funds Code	Select the fund’s code (Bank Draft, Cash, Cheque, Fund Description, Other).
Funds Code Description	Enter the description for the fund code, if required.
Amount	Enter the amount involved in the transaction.
Currency	Select the type of currency.
Country	Select the country.
Exchange Rate	Enter the exchange rate of the country selected.
Significance	Enter the significance of the involved party.
Comments	Enter comments, if required.

3. Click Proceed. A confirmation message is displayed and the newly added involved party appears in the Involved Party list. The newly added entities are also listed in their respective panes. For example, if you add the account as an entity, it is also displayed on the Involved Accounts Details page. Similarly, for Involved Entity Details and Involved Person Details.

4. To edit an existing involved party, click View . The Involved Party details are displayed. Modify the necessary information and click Save. The involved party details are updated.

5. To delete an existing involved party, select the involved party from the list and click Delete Delete . The selected involved party is removed from the list.

Goods and Service

This pane details goods and services associated with the selected transaction, such as item type, manufacturer, current owner, estimated value, and so on.

Use this pane to add new goods and services to the selected transaction, edit or delete the existing goods and services from the list. For more information, see Adding Goods and Services .

Goods and Services List

Use this pane to view and update the list of goods and services associated with the selected transaction.

To view and update the goods and services, follow these steps:

1. In the Good Services pane, click on the required Record Number in the list. The Goods and Services Details pane is displayed.

2. Update the goods and service details as described in Goods and Services Table.

3. Click Save. A confirmation message is displayed and the goods and services information is updated.

Adding Goods and Services

To add new goods and services to the selected transaction, follow these steps:

1. In the Goods and Services pane, click Add Add . The Goods and Services Details window is displayed.

2. Enter the following information in the Goods and Service Details window as tabulated.

The following table describes fields in the Goods and Service Details window. Fields marked with asterisk * are mandatory.

Table: Goods and Service Details Fields

Fields	Description
Item Type	Select the item type. For example, Bonds, Equity Funds, and so on.
Manufacturer	Enter the name of the manufacturer.
Previous Owner Name	Enter the name of the previous owner of the goods and services.
Current Owner Name	Enter the name of the current owner of the goods and services.
Estimated Value	Enter the estimated value of the goods and services.
Status	Enter the status of the transaction. For example, bought, donated, and so on.
Disposed value	Enter the disposed value assigned for the goods and services.
Currency Code	Select the currency code.
Total Area	Enter the total area required for the goods and services. NOTE: Enter a maximum of 20 digits before the decimal point and 8 digits after the decimal point. Enter up to 29 characters.
Unit Of Measurement	Enter the unit of measurement for the total area.
Registration Date	Select the registration date.
Registration Number	Enter the registration number for this transaction.
Identification Number	Enter the identification number for this transaction.
Address Type	Select the address type. For example, business, private, and so on.
Address	Enter the address for this transaction.
City	Enter the city name.
State	Select the state.
Country	Select the country.
Zip	Enter the zip code of the city.
Address Comments	Enter comments for address, if required.
Item Description	Describe the items involved in the goods and services.
Status Comments	Enter status comments, if required.
Comments	Enter comments for the goods and services, if required.

3. Click Save. A confirmation message is displayed and the newly added goods and services information appears in the Goods and Service list.

4. To edit the existing goods and services details, click Record Number. The Goods and Service Details pane is expanded. Modify the necessary information and click Save. The goods and services details are updated.

5. To delete existing goods and service details, select the goods and services from the list and click Delete Delete . The selected goods and services are removed from the list.

Involved Accounts Details

The Involved Account Details pane displays the list of accounts involved in the transaction. This list provides information such as involved party role, involved party type, type of foreign currency used for the transaction, and so on.

Use this section to view and update: Accounts Details, Signatory, Account Entity Owner, and Director Details details.

Accounts Details

Use the Accounts Details pane to view and update information about the selected involved account details.

To update account details, follow these steps:

1. In the Involved Account Details Information pane, select the involved account Record Number. The Account Details pane is displayed. If it is collapse, click to expand the pane.

2. Enter the following information in the Involved Accounts Details pane as tabulated.

The following table describes fields in the Involved Accounts Details pane. Fields marked with asterisk * are mandatory.

Table: Involved Accounts Details Fields

Fields	Description
Institution Name	Enter the institution name to whom this account belongs to.
Non-Banking Institution	Select Yes or No to specify whether the institution is a non-banking.
Institution Code	Enter the institution code.
Swift	Displays the swift details of the branch from where the account is operated.
Branch	Enter the branch name from where the account is operated.
Currency	Select the currency used to operate using this account.
Account Number	Enter the account number.
Account Name	Enter the account holder's name.
IBAN	Enter the International Bank Account Number (IBAN) of the account holder.
Client Number	Enter the customer (client) linked to the account.
Account Type	Select the account type. For example, personal, trust, and so on.
Account Status	Select the account status. For example, dormant, active, closed, and so on.
Account Opening Date and Time	Enter the account opening date and time.
Account Closing Date and Time	Enter the account closing date and time.
Balance	Enter the balance amount in the account.
Balance Date and Time	Enter the date on which the account balance was verified.
Beneficiary	Enter the beneficiary name.
Comment on Beneficiary	Enter a comment on the beneficiary, if any.
Comments	Enter other comments on account, if any.

3. Click Save. A confirmation message is displayed and the newly added account appears in the Involved Account list.

Signatory

Use the Signatory pane to view, add, and update information about the selected involved signatory details. A Signatory is a person who is authorized to manage the account. .

To add signatory details, follow these steps:

1. In the Involved Account Details page, go to the Involved Signatory pane and click Add. The Signatory Details window is displayed.

2. Enter the following information in the Signatory Details window as tabulated.

The following table describes fields in the Signatory Details pane. Fields marked with asterisk * are mandatory.

Table: Signatory Details Fields

Fields	Description
Is Primary	Select Yes or No to specify whether the signatory is primary.
Role	Select the role of the signatory.
Title	Enter the title of the signatory.
Prefix	Enter the prefix of the signatory (Mr or Mrs)
First Name	Enter the first name of the signatory.
Middle name	Enter the middle name of the signatory.
Last Name	Enter the last name of the signatory.
Gender	Enter the gender of the signatory.
DOB	Select the date of birth of the signatory.
Place of Birth	Enter the place of birth of the signatory.
Mother’s Name	Enter the signatory’s mother’s name.
Alias	Enter the alias of the signatory.
Nationality 1	Select the nationality 1 of the signatory.
Nationality 2	Select the nationality 2 of the signatory.
Nationality 3	Select the nationality 3 of the signatory.
Country of Residence	Select the country of residence of the signatory.
Email ID	Enter the email ID of the signatory.
SSN	Enter the SSN (social security number) of the signatory.
ID Number	Enter the unique identification number of the signatory.
Source of Wealth	Select the source of the wealth of the signatory.
Passport Number	Enter the passport number of the signatory.
Passport Country	Select the country of the passport.
Deceased	Specify if the signatory is deceased.
Deceased Date and Time	If deceased, select the date and time of the signatory’s death.
Person Tax Number	Enter the personal tax number of the signatory.
Person Tax Registration Number	Enter the personal tax registration number of the signatory.
Comments	Enter comments, if any.

For more information on Address, Phone, Identification, and Employer Details, see the Person Details section.

3. Click Save. A confirmation message is displayed and the newly added signatory details appear in the Signatory list.

4. To update an existing signatory, select the Signatory Name and update the necessary information.

5. To delete an existing signatory, select the required signatory from the Signatory list and click Delete Delete . The selected signatory is removed from the list.

Account Entity Owner

Use the Account Entity Owner pane to view and update information about the entity owner of the account.

To update the entity owner of the account, follow these steps:

1. In the Involved Account Details page, go to the Account Entity Owner Details pane.

2. Enter the following information in the Involved Account Details pane as tabulated in the following table.

Fields marked with asterisk * are mandatory.

Table: Account Entity Owner Fields

Fields	Description
Name	Enter the name of the entity.
Commercial Name	Enter the commercial name of the entity.
Incorporation Number	Enter the incorporation number of the entity.
Legal Form	Select the legal form of the entity.
Type of Business	Select the business type of the entity.
Email	Enter the email ID of the entity.
Company URL Address	Enter the company URL address.
Incorporation Date and Time	Select the incorporation date and time of the entity.
Incorporation State	Select the state of the entity.
Incorporation Country	Select the country of the entity.
Business Closed	Select Yes or No to specify whether the business is closed.
Business Closed Date and Time	If the business has closed down, select the date and time on which the business was closed.
Entity Tax Number	Enter the entity tax number.
Entity Tax Registration Number	Enter the entity tax registration number.
Comments	Enter comments, if any.

3. Click Save. A confirmation message is displayed and the newly added account entity owner appears on the list.

Director Details

Use the Director Details pane to view, add, and update information about the director. A director is a person who manages the account.

To add a new director’s details, follow these steps:

1. In the Director Details pane, click Add. The Director Details page is displayed.

2. Enter the following information in the Director pane as tabulated in the following table.

Fields marked with asterisk * are mandatory.

Table: Director Fields

Fields	Description
Role	Select the role whether Director or Board member.
Title	Enter the title of the director.
Prefix	Enter the prefix of the director.
First Name	Enter the first name of the director.
Middle name	Enter the middle name of the director.
Last Name	Enter the last name of the director.
Gender	Enter the gender of the director.
DOB	Select the date of birth of the director.
Place of Birth	Enter the place of birth of the director.
Mother’s Name	Enter the director’s mother’s name.
Alias	Enter the alias of the director.
Nationality 1	Select the nationality 1 of the director.
Nationality 2	Select the nationality 2 of the director.
Nationality 3	Select the nationality 3 of the director.
Country of Residence	Select the country of residence.
Email ID	Enter the email ID of the director.
SSN	Enter the social security number (SSN) of the director.
ID Number	Enter the unique identification number of the director.
Source of Wealth	Select the source of the wealth of the director.
Passport Number	Enter the passport number of the director.
Passport Country	Select the country of the passport.
Deceased	Specify if the director is deceased.
Deceased Date and Time	If the director has passed away, select the date and time of death.
Person Tax Number	Enter the person’s tax number.
Person Tax Registration Number	Enter the person’s tax registration number.
Comments	Enter comments, if any.

3. Click Save. A confirmation message is displayed and the newly added director appears on the list.

4. To modify the existing director’s details, select the required director name, and update the necessary information.

5. To delete an existing director, select the required director from the Director list and click Delete Delete . The selected director is removed from the list.

Involved Entity Details

The Involved Entity Details section provides the list of entities (Institutions) involved in the report. It provides details such as involved party roles, fund code, and so on.

Use this section to view and update: Entity Details and Director details.

Entity Details

Use the Entity Details pane to view and update information about the selected involved entity.

To update the entity details, follow these steps:

1. In the Involved Entity Information page, select the Involved Entity Record Number. The Entity Details section is displayed. If it is collapse, click to expand the pane.

2. Enter the following information in the Involved Entity pane as tabulated in the following table.

Fields marked with asterisk * are mandatory.

Table: Involved Entity Fields

Fields	Description
Name	Enter the name of the entity.
Commercial Name	Enter the commercial name of the entity.
Incorporation Number	Enter the incorporation number of the entity,
Legal Form	Select the legal form of the entity.
Type of Business	Select the type of business of the entity.
Email	Enter the email ID of the entity.
Company URL Address	Enter the company URL address.
Incorporation Date and Time	Select the incorporation date and time of the entity.
Incorporation State	Select the incorporation state of the entity.
Incorporation Country	Select the incorporation country of the entity.
Business Closed	Select Yes or No to specify whether the business is closed.
Business Closed Date and Time	If the business has closed down, select the date and time when the business was closed down.
Entity Tax Number	Enter the entity tax number.
Entity Tax Registration Number	Enter the entity tax registration number.
Comments	Enter comments, if any.

For more information on Address, Phone, Identification, and Employer Details, see the Person Details section.

Director

This pane provides details about the entity director. For more information, see the Director Details section.

Involved Person Details

The Involved Person Details pane provides a list of the persons involved in the report. This section also provides complete information about the person’s details such as an address, phone details, identification details, and employer details that led to the creation of the report.

Use this section to view and update: Person Details, Address, Phone, Identification, and Employer Details.

Person Details

Use the Person Details pane to view and update information about the selected involved person.

To update the involved person’s details, follow these steps:

1. In the Involved Person page, select the Involved Person Record Number. The Person Details pane is displayed. If it is collapse, click to expand the pane.

2. Enter the following information in the Involved Person pane as tabulated in the following table. Fields marked with asterisk * are mandatory.

Table: Involved Person Fields

Fields	Description
Title	Enter the title of the person.
Prefix	Enter the prefix of the person (Mr or Mrs).
First Name	Enter the first name of the person.
Middle name	Enter the middle name of the person.
Last Name	Enter the last name of the person.
Gender	Enter the gender of the person.
DOB	Select the person’s date of birth.
Place of Birth	Enter the place of birth of the person.
Mother’s Name	Enter the mother’s name of the person.
Alias	Enter the alias of the person.
Nationality 1	Select the nationality 1 of the person.
Nationality 2	Select the nationality 2 of the person.
Nationality 3	Select the nationality 3 of the person.
Country of Residence	Select the country of residence.
Email ID	Enter the email ID of the person.
SSN	Enter the social security number (SSN) of the person.
ID Number	Enter the unique identification number of the person.
Source of Wealth	Select the source of the wealth of the person.
Passport Number	Enter the passport number of the person.
Passport Country	Select the person’s country of passport.
Deceased	Select whether the person is deceased or not.
Deceased Date and Time	If the person is deceased, select the deceased date and time.
Person Tax Number	Enter the person’s tax number.
Person Tax Registration Number	Enter the person’s tax registration number.
Comments	Enter comments, if any.

3. Click Save. A confirmation message is displayed and details are updated in the selected involved person details.

Address

Use the Address pane to know the communication address of the person involved in the transaction that led to the creation of the report.

You can use this pane to view, add, or delete the address of the person.

To update the address details, follow these steps:

1. In the Involved Person page, go to the Address pane. The list of addresses about the selected person is displayed.

This section provides you the complete details of the involved person’s address. For example, local address, state, zip code, and so on. You can also add a new address to this list.

2. To add a new address, click Add. The Address Details pane is displayed. If it is in collapse mode, click to expand the pane

3. Enter the following information in the Address pane as tabulated in the following table . Fields marked with asterisk * are mandatory.

Table: Address Fields

Fields	Description
Address Type	Select the address type.
Address	Enter the address details (lane, street, and so on).
Town	Enter the town name.
City	Enter the city name.
State	Select the State.
Zip	Enter the zip code of the city.
Country	Select the country.
Comments	Enter comments, if any.

4. Click Save. A confirmation message is displayed and a newly added address is displayed in the Address list.

5. To delete an existing address from the list, select the required address and click Delete Delete . The Address list is updated.

Phone

Use the Phone pane to know the phone details of the person involved in the transaction that led to the creation of the report.

You can use this pane to view, add, or delete a person’s telephone.

To update phone details, follow these steps:

1. In the Involved Person page, go to the Phone pane. The phone details pertaining to the selected person are displayed.

This section provides you the details of the phone that belongs to the involved person. For example, phone number, contact type, extension, and so on. You can also add a new phone to this list.

2. To add a new phone, click Add. The Phone Details pane is displayed. If it is collapse, click to expand the pane.

3. Enter the following information in the Phone pane as tabulated in the following . Fields marked with asterisk * are mandatory.

Table: Phone Fields

Fields	Description
Contact Type	Select the contact type.
Communication Type	Select the type of communication.
Country Phone Code	Enter the country phone code.
Phone Number	Enter the phone number.
Extension	Enter the extension number, if any.
Comments	Enter comments, if any.

4. Click Save. A confirmation message is displayed and a newly added phone is displayed on the Phone list.

5. To delete an existing phone from the list, select the required phone number and click Delete Delete . The Phone list is updated.

Identification

Use the Identification pane to know the identification type of the person involved in the transaction that led to the creation of the report. Identification can be address identification, photo identification, and so on.

You can use this pane to view, add, or delete the identification of the person.

To update the identification details, follow these steps:

1. In the Involved Person page, go to the Identification Info pane. The identification details pertaining to the selected person are displayed.

This section provides you the details of the identification of the person. For example, Identification Type, Identification Number, Issue Date, Expiry Date, Issuing Country, and so on.

You can also add new identification details to this list

2. To add a new identification, click Add. The Identification Details section is expanded. If it is collapsed, click expand to expand the pane.

3. Enter the following information in the Identification pane as tabulated in the following table. Fields marked with asterisk * are mandatory.

Table: Identification Fields

Fields	Description
Identification Type	Select the identification type. For example, passport, pan card, and so on.
Identification Number	Enter the identification number.
Issue Date	Select the date on which the identity (ID) was issued.
Expiry Date	Select the date on which the identity (ID) will expire.
Issuing Country	Enter the name of the country that has issued this identity.
Issuing Authority	Enter the name of the issuing authority.
Comments	Enter comments, if any.

4. Click Save. A confirmation message is displayed and a newly added identity is displayed in the Identification list.

5. To delete an existing identity from the list, select the required identity, and click Delete Deleted . The Identification list is updated.

Employer Details

Use the Employer pane to know the employer’s details with whom the involved person is employed.

You can use this section to view, add, or delete the employer of the person.

To update the employer’s details, follow these steps:

1. In the Involved Person page, go to the Employer pane. The list of employers pertaining to the selected person is displayed.

This pane provides you the details of the employer of the person. For example, employer name, occupation, address type, and so on. You can also add new employer details to this list.

2. To add a new employer, click Add. The Employer Details pane is expanded. If it is collapsed, click expand to expand the pane.

3. Enter the following information in the Employer Details pane as tabulated in the following table. Fields marked with asterisk * are mandatory.

Table: Employer Fields

Fields	Description
Employer Name	Enter the name of the employer.
Occupation	Enter occupation details.
Address Type	Select the address type of the employer.
Address	Enter the address.
Town	Enter the town name.
City	Enter the city name.
Zip Code	Enter the zip code of the city.
Country	Select the country of the employer.
State	Select the state of the employer.
Address Comments	Enter comments for the address, if any.
Contact Type	Enter the contact type.
Communication Type	Enter the communication type.
Country Phone Code	Enter the country code.
Phone Number	Enter the phone number.
Extension	Enter the extension number.
Comments	Enter comments, if any.

4. Click Save. A confirmation message is displayed and a newly added employer is displayed in the Employer list.

5. To delete an existing employer from the list, select the required employer, and then click Delete Delete . The Employer list is updated.

Comments

To record the information on a selected report, users can use the Audit Details window to update the details. An Analyst, Auditor, or Supervisor can add comments to a report in any status.

To add comments to a report, follow these steps:

1. In the Reports Details page, click Audit Audit . The Audit Details window is displayed.

2. Enter the comments in the Comments field.

NOTE:

You can enter up to 255 characters.

3. Click Done. The Audit Details tracks both actions (the actions taken on the report) and comments entered.

Narrative

Use the Narrative option to summarize any suspicious activity and to mention the action taken by the reporting entity.

To use the Narrative option, follow these steps:

1. In the Reports Details page, click Narrative . The Description of Activity window is displayed.

2. Enter the following information in the respective text fields. Fields marked with Asterisk * are mandatory.

§ Description of Suspicious Activity: Enter the summary of the suspicious activity. You can enter up to 4000 characters.

§ Action Taken by Reporting Entity: Enter the action taken by the reporting entity.

3. Click Save. A confirmation message is displayed.

4. Click OK. The updated Report Details page is displayed.

The Audit section tracks both actions (the actions taken on a report) and comments entered while performing the Narrative action.

Audit

Use the Audit pane to view the audit history of a report. It provides complete details of the actions performed on the report and comments provided by the users in the various statuses.

To use the Audit option, follow these steps:

1. In the Reports Details page, click Audit Audit . The Audit Details window is displayed.

The Audit captures the following actions:

§ Created From Case

§ Created Manually

§ Modified Reporting Entity

§ Modified Account Involved Details

§ Modified Person or Account Owner details

§ Modified Transaction Details

§ Modified Suspicious Activity Description

§ Modified Narrative and Action

§ Added New Document

§ Modified Document

§ Removed Document

§ Edit or Delete Report

1. Originating Report

2. New Report

§ E-File Generation Unsuccessful

§ Acknowledgment Details

3. If the report is accepted then Upload Acknowledgment (Comments displayed - Report is Accepted)

4. If the report is rejected then Upload Acknowledgment (Comments displayed- Report is Rejected along with error message)

The Actions pane displays all the actions taken on the report. The details displayed in this window are described in the following table .

Table: Actions Grid Fields

Fields	Description
Date	The date on which the action has occurred.
Action By	The name of the user who performed the action.
Action	A short description of the action.
Comments	The comments entered while performing an action.

Documents

While analyzing the report, you can also add additional documents to support your analysis. This additional information aids in taking a correct decision on the report. When you attach a document to a report, the status of that report does not change. However, the attachment is added to the report’s history.

An Analyst or a Supervisor can attach or delete documents in all statuses except when the report is in View only mode. For more information on user roles, see User Roles .

To attach a document, follow these steps:

1. In the Reports Details page, click Upload Documents . The Upload Documents window is displayed.

2. Enter the following information in the Add Document pane as tabulated in the following table. Fields marked with asterisk * are mandatory.

Table: Add Document Fields

Fields	Description
Description	Enter a brief description of the document.
Type of File	Enter the type of document.
Document Date	Enter the date on which the document was created.
Sending Option	Enter the option for sending the document.

3. Click Drop Files Here or Click to Upload to select the document from your computer. The selected file is displayed in the document list. The document list provides the information of the document such as file name, size of the document, and type of document.

Click Delete Delete to remove the document from the list.

4. Select the document from the list and click Upload. The document is attached to the selected report.