How to Set Up the Cost Manager (Cost Sheets)

Before you begin: Ensure that currencies and exchange rates have been set up. Verify that all Cost Codes have been added or imported. Before you can create the Cost Template, your environment must contain the necessary Cost Codes Data Definition(s), which will be used to build your CBS Codes. CBS Cost Codes can be single or multi segment codes. For more information, see Importing and Exporting Exchange Rates and Working with Data Definitions.

Step 1: Design and deploy the cost attribute form. After it is deployed, the cost attribute form becomes the CBS Detail window, used to create and manage CBS codes in the project or shell cost sheet. This is an optional step. If you do not create a cost attribute, a default form will be used to create CBS codes.

Step 2: Configure permissions. (Refer to the Unifier Essentials Data Reference Guide for cost manager permission settings.)

Step 3: Create a cost sheet template. You must create at least one cost template before you can create cost sheets. You can use the template to create project/shell cost sheets, or a cost sheet within a project/shell template. You can add columns to the template, which can be used to capture transaction data from cost business processes, create formulas, manage the budget, manually enter data, link to the funding manager, and much more. You can create the CBS codes in the template, which are the rows on the sheet. You can also set up columns and rows on individual cost sheets, following the same procedures.

Step 4: Create a project/shell cost sheet. You can create a cost sheet directly in the project/shell, or in a project/shell template (when you create projects/shells from the template, you can include the cost sheet). (See Creating a Project or Shell Cost Sheet.)

Step 5: Define the project/shell budget. After creating the project/shell cost sheet, you can distribute the budget. This is done in User mode.

Optional steps:

Create work packages. This is done in user mode.
Create worksheets. Worksheets can be used as mini-cost sheets, linked to project or shell cost sheet columns. You create a worksheet template first. (See Creating Worksheet Templates.)
Create company cost sheets. This is optional. The company cost sheets are used to summarize project data. You can configure these sheets to display specific data by adding or removing desired columns. The rows correspond to each individual project cost sheet. The company-level cost sheet summarizes project data across the company. The company cost sheet can also be mapped to company level account codes, which lets you link project CBS codes with company level account codes. (For more information, see Setting Up the Company Cost Sheet.)
Design and deploy cost business processes. Use these to enable transactions against the cost sheet.
Set up SOV. (See Setting Up Schedule of Values (SOV))
Set up Funding. (See Setting Up the Funding Manager)
Set up Rules. (See Setting Up the Rules Engine)

Last Published Wednesday, June 26, 2024