Enabling Automatic Publishing of P6 Project Data

You can enable projects for publication, and set options to schedule project publication. Then, as you work, P6 automatically detects the changes to your projects that trigger the publication of their data.

To enable P6 publication services for project data:

Sign into P6 EPPM as a user.
http://<host>:<port>/p6/action/login

Note: Ensure you have the following security privileges: Administer Global Scheduled Services and Administer Project Scheduled Services global security privileges, and Edit Application Settings security privilege.
Click Administration.
On the Administration navigation bar, click Application Settings.
On the Application Settings page, select Services.
On the Services page, in the Project Publication section:
1. Select Enable Publish Projects to manually publish projects and run the Check Overallocation service. You should not enable publish projects until all projects are ready for publication.
2. In the Publish projects every field, select an interval by which projects are polled to be published. The interval should be set to a low number (less than 5 minutes) to ensure that ASAP Publish Project and Check Overallocation services are processed in a timely fashion. However, if your users will not be using these ASAP services, you can set this value higher.
3. In the Start Time field, enter the start time for scheduled jobs when the Publish projects every field contains a value less than 1 day.
4. In the Publish a changed project when the... section:
  1. Enter a number in the Number of changes exceeds field. This threshold setting determines the number of edits users can make to the project data before P6 publishes its data. Assuming a constant rate of change among projects, a lower value will result in more frequent publication of project data. If you enter a value of 0, projects with tracked changes will be automatically published.
  2. Enter a time period for the Time since last publication exceeds field. This threshold setting determines how often the publication of project data should occur. For example, if you enter 12 hours, the project data will be published every 12 hours unless the threshold for the number of changes has already been reached.
5. Select Publish idle projects to add projects to the service queue that are enabled for publication but have not been changed during the time threshold. This setting is only valid for the initial run of the service.
6. In the Maximum number to publish field, enter the maximum number of pending idle Publish Project services that can be present at once in the service queue. This prevents performance problems during peak demand when enabling the publication of a large number of projects. For example, if the service runs and queues 40 projects that have exceeded specified thresholds and must be published, or that have been manually published, and you have set the maximum to 100, P6 will schedule up to 60 idle projects for publication.
7. Select Publish resource and role data if you want to be able to publish resource and role data in the Team Usage view.
8. Select Enable Baseline Publication if you want to be able to publish baseline data.
9. Select Enable Notification Email and type an email address in the Notification Email address field if you want to receive an email if publication services fail.
10. Click Save. .

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