Every crew member on board is assigned with specific Emergency roles. You can define them in the Safety management function within the Safety tab. The defined emergency roles can be a standard when assigning emergency functions across the fleet, based on the crew accreditation.
The Muster List setup is a representation of the Ship’s emergency stations. The information entered here requires a crew entry and will become the foundation for future safety reporting purpose. The Safety Manager or Safety Coordinator is responsible in setting up and updating this information.
This function is controlled by the Safety, Advance Safety Drill (0= Standard / 1= Advance Safety Drill) parameter. The Muster List Setup for Standard Safety Drill Mode is described below.
Figure 5-1 Standard Muster List Setup
The Standard Muster List Setup mode comprises four main tabs: Definition, Emergency Duties, Eligibility and Drill Definition. Each of these tab defines the Safety task to be carried out during emergency, required accreditation, and the drill courses.
Figure 5-2 Muster List Setup Search Panel
In the Summary Section:
You can see the total number of Required/Optional Safety Numbers Assigned/Unassgined
Active Safety Numbers has a check mark in the Active column.
The Definition section defines the safety number associated to the safety information.
Figure 5-3 Definition Tab
Table 5-1 Drill Definition Tab
Field | Description |
---|---|
Compliance |
Safety Number flag – Required or Optional. |
Manning Number |
A unique Safety Number that identifies the Emergency Function. Field is compulsory and alphanumeric. |
Safety Department |
Crew Safety Department related to Emergency Function. Field is compulsory and reference to setup in Administration, Safety Setup, and Safety Department. |
Safety Position |
Defines the Safety Position in emergency, and is a compulsory field. |
Safety Group |
Grouping of related safety functions. Reference to Administration, Safety Setup, Safety Group. |
Safety Role |
Crew Safety Role. Reference to Administration, Safety Setup, Safety Role. |
Safety Function |
Function define in Survival Craft. Reference to Administration, Safety Setup, Survival Craft Function. |
Muster Station |
Muster Station assigned to the Safety Number. Reference to Administration, Safety Setup, Muster Station. |
Life Boat |
Life Board assigned to a specific emergency function. Reference to Administration, Safety Setup, Life Boat. |
Current Assigned Crew |
Crew currently assigned to the Safety Number. |
Scheduled Crew |
Crew scheduled to the Safety Number. |
Assignment History |
Past records of crew assigned to the Safety Number. |
Comments |
Additional comments pertaining to the Safety Number. |
The Emergency Duties to be carried out by crew that are assigned to the Safety Number are defined in this tab. The headings of the Emergency Type are set up in Administration, System Setup, Label Setup under SFTEM group.
Figure 5-4 Emergency Duties Tab
In the Eligibility tab, the required Operational Position courses and certifications are defined in accordance to SOLAS regulation and the Ship’s safety rules.
Figure 5-5 Eligibility tab
Table 5-2 Eligibility tab Field Definition
Field | Description |
---|---|
Requirements |
Reference to governing authorities’s requirements for selected position to be onboard at all times. |
Required Courses |
Courses required to be completed by Crew that either are attached to this Safety number, the selected primary course or substitute course. |
Required Operational Positions |
Operational Positions requires in the Safety Number. |
Required Certificates |
Mandatory Certification held by crew who are assigned to the Safety Number. |
The Drill Definition tab is a view only window and it displays information of drills assigned in Safety Drill module. See the Safety Drill User Guide for more information on drill setup.
Figure 5-6 Drill Definition Tab
At the Muster List Setup window, click Add New.
Enter all of the required fields in the Definition tab using the drop-down list.
Navigate to the Emergency Duties tab and define the type of duties for the Safety Number by selecting the Safety Group, Safety Role, Safety Role, Safety Function and Muster Station from the drop-down list.
Navigate to the Eligibility tab and select the mandatory requirements, courses/certification and Operational Position by selecting the respective check boxes.
Click Save to save the Safety Number.
Duplicating Manning Number
You can duplicate a Safety Number when the majority of the information is the same.
Select the Safety Number from the Search Panel and click Duplicate.
Update the necessary information and click Save to save the record.
Deleting Manning Number
You can delete a Safety Number that is not in use, simply by selecting the Safety Number and clicking Delete.
The Advance Muster List Setup has fewer tabs than the Standard Muster List Setup. It comprises two main tabs, which are Definition and Eligibility.
Definition Tab
In the Definition section, you can define the safety number associated to the safety information. It has additional fields compared to the Standard Muster List setup.
Figure 5-7 Muster List Setup Definition Tab
Table 5-3 Muster List Setup Field Definition
Field | Description |
---|---|
Compliance |
Safety Number flag – Required or Optional. |
Manning Number |
A unique Safety Number that identifies the Emergency Function. Field is compulsory and alphanumeric. |
Safety Department |
Crew Safety Department related to Emergency Function. Field is compulsory and reference to setup in Administration, Safety Setup, Safety Department. |
Safety Position |
Define the Safety Position in emergency, and is a compulsory field. |
Safety Group |
Grouping of related Emergency function, and is a compulsory field. |
Emergency Station |
A station assigned to the Safety Number. Reference to setup in Administration, Safety Setup, Muster Station. |
Safety Role |
Crew Safety Role. Reference to Administration, Safety Setup, Safety Role. |
Muster Station |
Muster Station assigned to the Safety Number. Reference to Administration, Safety Setup, Muster Station. |
Life Boat |
Life Board assigned to a specific emergency function. Reference to Administration, Safety Setup, Life Boat. |
Safety Function |
Function define in Survival Craft. Reference to Administration, Safety Setup, Survival Craft Function. |
Critical E# |
An indicator flag if the Safety Number is a critical Emergency Number. |
Eligibility Tab
The information contained in this tab is similar to the Eligibility tab in Standard Muster List Setup.
To set up the Advance Muster List Setup, see steps in the Adding Manning Number section.
The Muster List Assignment function is where you assign a specific Safety Number to crew members onboard or expected to arrive.
This function is the second option from the Safety menu, and the assignment is done by either Function or Person. The behavior of the Muster List Assignment is dependent on the Safety, Allow Multiple Safety Number Assignment parameter.
All records in the Muster List are active assignments that you commit after changes haves been made. The system checks and ensures only qualified onboard crew members are assigned to the specific Safety Number /Function, based on crew’s qualifications and the Muster List Setup.
Active Muster List Assignment — Standard
The Muster List Assignment has two functions that are an assignment by function or person. Although the information on these tab is different, they yield the same results.
The Assign by Function tab has two sections:
Muster List and Eligible Crew.
Assign by Person, which consists of the Crew List and Eligible Function.
Figure 5-8 Standard Muster List Assignment
Figure 5-9 Advance Muster list Assignment by Function
In the Assign by Function tab, you will see a summary of assigned/not-assigned count, with a list of all Safety Numbers associated to a position of the Muster Station underneath it.
In the Eligible Crew section, lists of crew matching the eligibility criteria and to be assigned to the Safety Number is shown. A list of courses taken is shown in the grid if this is defined in the Safety, Display Valid Courses on Muster List Assignment parameter.
Save Active Muster List: Saves all current safety number assignments as backup in a text file format.
Reload Active Muster List: Allow restoration of backed up safety number assignments based on the saved muster list file. You can use this function to undo all the changes after activating the Schedule Muster List.
In the Muster List Assignment window, click Active and Assign by Function.
Select the criteria from the drop-down list.
To view more information about the selected Safety Number, click the Show Emergency Duties.
Figure 5-10 Emergency Duties Information
In the Assign by Person tab, crew on-board/expected are listed.
The Eligible Function section displays crew members who match the eligibility function to the Safety Number, including the courses taken if they are defined in the Safety, Display Valid Courses on Muster list Assignment parameter.
Assigned functions display a check mark. Information on the grid may vary depending on the black filter selection.
Assigning Safety Number
In the Muster List Assignment window, click Active and Assign by Person.
Select the criteria from the drop-down list.
To view more information about the selected Safety Number, click the Show Emergency Duties.
Select the crew name and click Assign Function in the Eligible Function section.
If the Safety Number is assigned, the system prompts and override confirmation. Select Yes to reassign the Safety Number to the selected crew.
Select the crew you wish to un-assign and click the Unassign Function.
At the confirmation prompt, click Yes to proceed.
This function allows Safety Officers to plan ahead and assign a safety number in advance, allowing the arriving crew to replace crew members due to disembark.
In the Scheduled tab, the system checks and ensures only qualified Onboard and Expected crew members are assigned to the specific emergency functions.
The assignment of Safety number per crew or by onboard/expected is managed by the Safety, Allow Safety No Assignment to Onboard or Expected parameter. See Appendix — Parameter for further details.
Figure 5-11 Standard Schedule Muster List — Assign by Function
Figure 5-12 Advance Schedule Muster List — Assign by Function
The information displayed in the Assign by Function tab is similar to Active Muster List and has an additional filter by Embarkation From/To and Disembark From/To in the Eligibility section.
In the Muster List Assignment window, click Schedule.
Select the criteria from the drop-down list.
To view more information about the selected Safety Number, click the Show Emergency Duties.
Navigate to the Eligible Crew section and further filter the information to display.
Double-click the crew name to view the Crew Eligibility Status and course history.
Select the crew name and click Assign Function.
At the confirmation prompt, click Yes to proceed. This places a check mark on the Assigned column or No to return to the previous window.
Select the crew you want to un-assign and click Unassign Function.
At the confirmation prompt, click Yes to proceed.
Figure 5-13 Schedule Muster List Assignment by Person
The function in Assign by Person is the same as Assign by Function, with an added functionality to customize the grid display color scheme for crew onboard or expected.
In the scheduling mode, the Activate Scheduled Muster List activates all of the changes made to the Safety Number/Functions assignment. Once this is activated and committed, you will see the changes in the Active Muster List.
Under the Eligible Crew section in Schedule Muster List, click Activate Scheduled Muster List.
Figure 5-14 Activate Schedule Muster List
In the Activate Scheduled Muster List dialog window, check the Save to logfile if you wish to save the process into a log.
Click Start in the dialog window and select Yes at the confirmation prompt.
The number of records processed appear on the status bar.
During this process, the system checks and prompts a warning if discrepancies are found, for example, the status of the assigned crew is still in Expected status or a new crew has the same safety number as an existing crew onboard.
Figure 5-15 Crew Safety Number
Click Exit once the process status shows Completed. The log file is saved in the Oracle Hospitality Cruise program folder.
Note:
The system can automate the Safety Number assignment without prompting a dialog box based on values defined in the General, Duplicate Safety Number Action parameter. See Appendix — Parameter for more information.The Refresh Schedule functionality imports the previously saved Activate Schedule Muster List into the current Schedule muster list. For emergency assignment prior to the embarkation date, the Safety Officers must compile the current crew manifest and import it into the Schedule.
Re-importing the current crew manifest allows the Safety Officer to determine the status of newly embarked crew and those scheduled to disembark, and ensures the Muster List has the current data and assignments.
Figure 5-16 Confirmation of Re-Import
Click Refresh Schedule on the ribbon bar.
Take note of the last import date at the confirmation prompt before proceeding. Once you proceed, the system refreshes and overrides any unsaved Scheduled Muster List with the Active Muster List.
The system permits only one (1) Emergency Function per crew member, with the exception in the Scheduled Muster List where the same function assignment to an Expected Crew Member and Onboard Crew member is allowed. You can use this function to show all duplicate assignments and make corrections where necessary.
Depending on the selected tabs – Active or Scheduled and when you click the Show Duplicate, the system prompts a list of duplicate Emergency Function assignments. The Safety Officer is required to re-assigned the Emergency Function to a unique crew member, if any.
In the Muster List Assignment window, click Export to export all the data.
Figure 5-17 Export to Excel
The system launches the Microsoft Excel application and transposes the information on a spreadsheet when the export completes.
Save the file to your chosen location.
Click Exit to return to the Muster list Assignment window.
Figure 5-18 Safety Violation Overview
You can select only one of the following violations from the drop-down list:
Operational Requirement Violation: Crew with Safety number assigned but Operational Position not linked to an assigned Safety Number.
Qualification Requirement Violation: Crew with Safety number assigned but does not fulfil the primary/substitution course and certificate required for that safety number.
Both: Crew that violates both of the above requirements.
To view the violation, select Violation Type from the drop-down list.
IPM Group or otherwise known as Safety Group
Safety Roles
Safety Department
In Port Occurrence
IPM Parameter
IPM Port Occurrence
At Port: Ship is docked alongside the port.
Tender: Ship is docked at Tender Port.
Undefined: Ship is at Sea Day.
The occurrence is linked to System Cruise in Administration, System Cruise Setup. IPM Port Type.
In Port Manning Setup
The IPM Setup consists of two tabs: an Overview and the IPM Setup. Multiple IPM Group can be set up with safety functions defined on each one. In each of the IPM’s, only one Safety Department can be assigned and is based on the IPM Port Occurrence.
Figure 5-19 IPM Setup
Table 5-4 Field Description of IPM Setup Window
Field | Description |
---|---|
IPM Groups/Functions |
List of available IPM Groups. |
Assigned |
Indication of IPM Group currently assigned if check box is ticked. |
IPM/Safety Role |
Defines the Safety Department the IPM Group belongs to. |
Occurrence Required |
Occurrence based on selected port and IPM Group. Port Only: Belongs to specific Safety Department Occurrence at Port. Tender Only: Belongs to specific Safety Department Occurrence at Tender Port. Port/Tender: IPM Group applicable to both type of port. |
Required |
Define the number of required crew member(s) to remain onboard to perform the safety function and this may be overwritten. This value takes precedence if no value is define in % Required of The Group. |
% Required of The Group |
Define the minimum number of crew onboard by percentage. If the number of crew in the group changes, the required crew onboard changes automatically based on the percentage specified. For example, a safety group with 20 crew members and percentage is set to 50%, the required crew is 10. |
From the Safety Menu, select In Port Manning Setup from the drop-down list.
Navigate to the IPM Setup tab and select the Occurrence Required and Safety Department.
Select the In Port Manning Groups/Functions and click the right arrow.
In the Required or % Required of the Group Field, enter the desire value.
Use the Search function to search for the IPM Group. The search field is case sensitive.
At the IPM Setup window, IPM Compliance section, double-click the IPM/Safety Role Description field.
Select the eligibility by Operational Positions, Emergency Functions or Course and Certificates per each IPM Group.
Figure 5-20 IPM Setup Eligibility
Operational Positions: Crew members whose position matches the selected operation position.
Safety Function: Crew members whose safety number assigned is the same as the selected safety function.
Course & Certificates: Crew members have either completed the selected primary course or selected a substitution course and primary certificate or selected substitution course.
When you un-assign the IPM Group from the Safety Department, the system checks whether the IPM Group has crew members assigned in the IPM Assignment.
If the answer is yes, you will receive a warning message before you can proceed.
When the IPM Group has crew members scheduled, you cannot un-assign the IPM Group from the Safety Department.
Click Save to save the selection, and click Exit to close the window.
Overview of IPM Setup
In Port Manning (IPM) eligibility is based on crew member’s Operational Position, Emergency Functions (Muster List) or Course and Certificates. The selection can either be one or both of these criteria.
This function shows all of the required Head Count, Eligible Operational Positions, Emergency Functions, Required Course, and Certificate per each Safety Department, IPM Group/Function.
Figure 5-21 IPM Overview Window
Double-click the field name on the Overview window to assign the eligible Operational Positions or Emergency Functions.
Assigning Crew to IPM Group
From the Safety menu, select IPM Assignment.
In the IPM Assignment window, select the Occurrence Required to display, and select the Safety Department from the drop-down list.
The Operational Department to display defaults to All. Select the department if required.
Select the Type of Eligibility to display and/or type of crew to filter from the drop-down list.
Select the Assigned check-box to assign the selected crew from the grid individually or use the Select All to assign all crew shown in the grid.
Crew members with multiple assignments have an additional IPM Code in the Belongs to IPM column. To view crew with multiple assignments, select crew members with Multiple Assignment from the Filter option.
Once a crew is assigned to the IPM Group, the number of crew assigned to the IPM Group then populates in the Compliance Requirements.
Some of the IPM Groups could have the same eligible Operational Positions or Emergency Functions and may appear or be assigned to more than one IPM Group, depending on the Ship’s operation.
Assignment of a crew to multiple IPM Group is controlled by setting the Safety, InPortManning Enable One Crew Assignment per Group parameter to zero. If the parameter is set to 1, the system prompts a dialog before removing the Crew from the previously assigned IPM Group.
To un-assign the crew from the IPM Group, deselect the Assigned check box and at the message prompt, select Yes to confirm.
The In Port Manning (IPM) Scheduling Tool allows the Department Head to schedule daily tasks for crew members on duty when at port based on the set up in the IPM Group and IPM Assignment.
In the IPM Scheduling window, the system displays IPM Groups per department based on IPM Port Occurrence setup for that day. See IPM Port Occurrence for more information.
In the Scheduled Crew Members section, the system display the list of crew members according to the respective IPM Assignment and crew embarkation/disembarkation within the system cruise date.
Crew members who have IPM duties are not allowed to go ashore. The Gangway Security staffs receives an alert when crew members swipe their card at the gangway. This setting is configured in Administration, Security Alert Setup using a script. Please consult Oracle Support for more information.
Figure 5-22 IPM Scheduling Window
In the window, only the crew with IPM Assignment can view other crew members within the same IPM group.
For example:
Crew A, B, C are eligible to IPM Group – Commander Lifeboat. Assign crew A, B to same IPM Group, where crew C does not belong in any IPM group. If crew C logs in, IPM scheduling will not show any available crew for scheduling. If crew C is assigned to the IPM group and logs in, IPM scheduling then shows all available crew members who belong to the same group of logged in crew.
If scheduling is performed on the same day as the System Date, the system only allow you to schedule crew members whose status is onboard. This is to prevent accidental assignment to crew members who are already ashore and not able to perform the duty.
All schedules performed on past cruises are not modifiable.
Figure 5-23 Crew Ashore Denied List
From the Safety Menu, select Ashore Deny List option.
Select the Cruise Date from the drop-down list and click Refresh.
Select the tab to add the deny list and enter the search identifier.
In the Additional Information section, enter the date to deny from/until and reason in the comments field
Click Add to add the crew name to the selection grid and click OK to confirm.
Denied crew name(s) with its Operational Position, denied From/Until date and Nationality are shown in the grid.
To remote the name from the Denied List grid, select the name and click Remove. Use CTRL +- or SHIFT + to remove crew name by batch.
At the confirmation prompt, select Yes to proceed.
Click Close to return to the main window.