Financial Period in Portfolio Manager

If you select the financial period type of the period structure in the configuration of Portfolio Manager, the system summons all of the sub-periods, based on the selected planning period (drop-down list), starting from the year.

When you select Financial period in the time scale of Cash Flow curve, the system populates the financial period (present in the Shell options) in the financial period field of that Cash Flow curve.

The financial period present in the Shell options of parent Shell will not be used to filter projects in Portfolio Manager.

Note: When a financial period from the Shell is being used in a portfolio, you will not be able to change it in the future unless you delete all of the scenarios associated with it.

The system displays all of the periods (and their names) in Portfolio Manager as individual columns.

The scenario sheets brings in the following data from any Shell type in a hierarchy:

Project information from the Shell Attribute Form
Project information from a single-record business process
Project start and end dates from the Shell Attribute Form
Project start and end dates from a single-record business process
Cash Flow data (both forecasted and actual) from each project Cost Manager
Column names in the Portfolio manager will be the period name from financial period.
Forecast & Actuals data will be populated only when user chooses the Forecast option in Cashflow “Begin calculations at the end of the curve.”
Forecast data will be populated if “Display financial period breakdown of Actuals” check box is not selected.
Actuals data will be populated if “Display financial period breakdown of Actuals” check box is selected.
Baseline data will be populated if user has not used the option in Forecast “Begin calculations at the end of the curve.”

After these scenario analyses have been completed, you can send the best (or several best) scenarios to the executive decision makers for approval. After a scenario has been approved, the system:

Marks the approved scenario "shared" so that project managers can see the approved dates and numbers. In this case, the scenario is set to read-only mode and can no longer be modified or deleted.
Updates each project's original budget numbers with the proposed numbers on the approved scenario.
Updates each project's monthly or yearly cash flow numbers with the proposed numbers on the approved scenario.
Updates the project start date (if it was changed) for any planned projects that will begin during the portfolio's planning period.
Locks the budget and cash flow numbers to prevent any further changes.
Note: The pre-actuals will be the consolidated amount for actuals before the start of Financial Period.

See Also