Auto-creating a Cash Flow Curve from a Base Commit Record

As long as cash flow is set up in the project or shell you are working in, and you have permissions to both the cash flow and to the commit BP record, you can create and view a Commitment detail level cash flow worksheet directly from the business process record. There can only be one cash flow curve per record; that is, if you create the commitment curve through the record, the base commit cannot be referenced in a new cash flow curve.

The following explains how the auto creation of a Commitment cash flow curve takes place.

Auto-creation is enabled in the Business Process Workflow Setup for the project or shell. It is only available for base commit business processes and requires a Commitment detail level template.
For a workflow business process, the administrator can specify the step on which to auto-create a commitment cash flow curve. The curve is created upon reaching that step when a user accepts the task.
For a non-workflow business process, the administrator specifies the business process status that will trigger curve auto-creation from the commitment cash flow template specified in the business process setup.
Given the proper permissions, you will see the Cash Flow option in the More Actions drop-down list on the business process record regardless of whether the auto-create feature has been enabled in the business process setup. This means that you have the option to create a commitment cash flow curve manually if the curve has not yet been auto-created.
Creating the curve manually (by completing the curve properties, or by copying a project/shell level template) means the system will ignore an auto-create trigger when the record reaches the specified step or status.

A few things to keep in mind:

If a detail curve exists for the record, selecting the Cash Flow option will open the cash flow worksheet, which is view-only when opened from here.
If there are changes to the base commit record (such as additional or modified line item amounts), these changes will be reflected on the commitment cash flow curve the next time it is refreshed.
If the base commit record is terminated after the cash flow curve has been created, the curve will not be deleted. However, the next time the curve is refreshed, any data will be removed.
Because your organization might have multiple cash flow jobs and automatic snapshots scheduled to run for a multitude of projects, your administrator can use the Cash Flow Jobs functional node to manage the jobs and auto-snapshots and their impact on system performance. For more information, see the Unifier General Administration Guide.

To auto-create a Commitment detail level curve from a Base Commit BP record

Open the base commit business process record.
If cash flow is set up and you have permissions set, a Cash Flow option is available in the More Actions drop-down list.
In the upper-right corner, click More Actions, and select Cash Flow.
- If a cash flow Commitment detail level curve exists, the cash flow worksheet opens automatically.
  - If at least one curve summary exists in your project, you can add this commitment curve to a summary curve listed on the Properties Summary tab.
  - You can choose an Incremental or Cumulative view by selecting the applicable option to the right of View.
- If the curve does not exist yet, the Cash Flow by Commitment window opens. Choose one of the following options:
  - Manual. To create a curve manually, select this option, and click Select.
  - From Template. To select a template, select this option, select a template to copy, and then click Select.
Click OK on the Cash Flow by Commit window. The Properties window opens.
Complete the Properties window and click OK. The cash flow worksheet will open to display the data. The curve will be saved in the Cash Flow log.

To open a cash flow worksheet from a Base Commit record

Open the base commit business process record.
If cash flow is set up and you have permissions set, a Cash Flow option is available in the More Actions drop-down list.
In the upper-right corner, click More Actions, and select Cash Flow.
- If a cash flow Commitment detail level curve exists, a view-only cash flow worksheet opens.
- If the curve does not exist, the Cash Flow by Commitment window opens. Use this window to create a curve manually or by copying a template.

To auto-create a Commitment detail level curve from a Base Commit BP record

To open a cash flow worksheet from a Base Commit record

See Also