Understanding Foundation Data for Recruiting

This overview discusses the following types of HCM foundation data and HCM common frameworks that are used in PeopleSoft Recruiting Solutions:

The HCM Installation Table includes a variety of system-wide settings that affect PeopleSoft Recruiting Solutions. For example, use this component to:

  • Identify the installed applications for your PeopleSoft implementation.

  • Define whether your system uses full, partial, or no position management.

  • Choose whether to collect applicant ethnicity information in the older one-question format or the newer two-question format.

See Setting Up Implementation Defaults

PeopleSoft Recruiting Solutions uses the common PeopleSoft HCM tables for foundation data such as:

  • Organizational data, including business units, companies, departments, and locations.

  • Job attributes, including job codes and job families.

  • • Currency data, including currency codes.

Profiles are widely used by organizations to describe the attributes of jobs or individuals. Typically, profiles summarize the competencies, qualifications, and skills of a job or a person. The Manage Profiles business process in PeopleSoft Human Resources provides a framework for developing and managing profiles that meet your industry or organizational requirements.

During the recruitment process, PeopleSoft Talent Acquisition Manager uses profiles to capture job requirements and applicant qualifications.

Use PeopleSoft Human Resources Manage Profiles to set up profiles to capture job and applicant attributes (for example, competencies, degrees, or licenses) that matter to the recruiting process.

Recruiting Solutions uses several common frameworks that are shared by all PeopleSoft HCM applications. The following table lists these frameworks and provides links to additional documentation.

Framework

Reference

Approval Framework

Understanding Approvals

Delegation Framework

Understanding Delegation

Text Catalog (used primarily for Candidate Gateway pages)(

Configuring the Text Catalog

Attachments Framework (used only for online job offers)

Configuring Attachments

Configurable Toolbars
Configuring Toolbars

Note: Many pages in Talent Acquisition Manager use the configurable toolbar. These preconfigured toolbars include a Return button for going back to the previous page. If you are on PeopleTools 8.55 or higher, the generic banner at the top of PeopleSoft pages already includes a Back button, so consider using the toolbar framework to remove the Return button from the toolbars on the application pages.

PeopleSoft Recruiting Solutions provides optional integration with certain PeopleSoft Human Resources business processes. The functionality that you configure for the these business processes automatically extends into the recruiting system without the need for any recruiting-specific setup tasks other than the optional activation of works council approvals.

The following table lists these business processes and provides links to additional documentation.

PeopleSoft Human Resources Business Process

How Used

Reference

Manage Positions

The Manage Positions business process helps you define Human Resources by position rather than job or by employee. PeopleSoft Recruiting Solutions supports all position management options: full, partial, and none. Your position management setting controls whether job codes, position numbers, or both are tracked in job openings.

Using Positions Versus Jobs to Structure Your HR System

Administer Workforce - Contract Administration

If you use the contract administration functionality in the Administer Workforce business process, you can use the same functionality to set up contracts for applicants in PeopleSoft Recruiting Solutions. If you hire the applicant, the system can copy the applicant's contract into the employee record.

Tracking Workforce Contracts

(AUS) Administer Salary Packaging

If you use the Administer Salary Packaging process in PeopleSoft Human Resources, you can use the same functionality to model salary packages for applicants in PeopleSoft Recruiting Solutions. If you hire the applicant, the system can copy the applicant's salary packaging information into the employee record.

Understanding Salary Package Modelling

Manage Labor Relations

If your organization does business in countries where workers can belong to works councils, and if you use the Manage Labor Administration process to set up works councils and works council approval processing, then you can optionally set up the recruiting system to require works council approvals for job offers.

Setting Up Works Councils