Using Fluid Candidate Gateway to Save Searches

This topic provides an overview of saved searches and job agents and discusses how applicants work with saved searches.

Note: External applicants must sign in before they can save searches and job agents. The system prompts applicants to sign in if necessary.

Page Name

Definition Name

Usage

Save Search Page

HRS_SAVE_SCH_SCF

Save search criteria, and optionally request email notifications with search results.

My Saved Searches Page

HRS_APP_SAVSCH_FL

Run saved searches.

Edit Saved Search Page

HRS_EDIT_SCH_SCF

Edit or delete a saved search.

When applicants are signed in to Candidate Gateway, they can save search criteria from the Search Jobs page. Saving enables applicants to rerun the searches without having to re-enter keywords and re-select filters.

Applicants can run the saved searches from the My Saved Searches page. The My Saved Searches page additionally provides access to the Edit Saved Search page, where applicants can rename or delete a saved search or change their notification settings for the saved search.

When saving a search, applicants can choose to receive automated email and text notifications listing jobs that meet the saved search criteria. These saved searches are known as job agents, although this term is not used on the Candidate Gateway pages.

To support job agent notifications, you must regularly run the Job Agent Application Engine process (HRS_JOB_AGNT) as described in the topic Using the Job Search Agent. Each time the process runs, the system checks for job openings that meet the saved search criteria. If there are postings that match the criteria, the system sends the applicant a Candidate Gateway notification, an email with information about the search results and a text message based on configuration and applicant's selection. The email notification includes links to individual job openings that match the applicant's criteria, up to the maximum number of job openings specified in the Max Job Posts Per Notification field on the Recruiting Installation – Jobs Page. If the number of matches exceeds the maximum, the email directs the applicant to visit the Candidate Gateway to view all of the search results.

In Candidate Gateway, the job agent notification is a link that, when clicked, runs the saved search and displays the results on the Search Jobs page.

If an applicant has multiple job agents, the system generates separate emails and notifications for each job agent.

Although applicants can save an unlimited number of searches, the Recruiting Installation – Applicants Page page has two settings that limit an applicant’s job agents:

  • The Maximum Job Agents field controls how many job agents an applicant can have.

  • The Days Job Search Agent Active field controls how long a job agent remains active.

    After a job agent expires, no further notifications are sent. However, the search still remains available as a regular saved search.

Applicants use the Save Search page (HRS_SAVE_SCH_SCF) to save search criteria and to request email notifications with search results.

Navigation:

Click the Save Search link on the Search Jobs page (after entering search criteria).

This example illustrates Save Search page when the applicant has not opted to receive text messages.

 Save Search_not opted to receive text message

This example illustrates Save Search page when the applicant has opted to receive text messages.

 Save Search_opted to receive text message

Field or Control

Description

Save

Applicants click this button to save the search.

Search Name

Applicants enter a unique name to identify the saved search.

Email me when new jobs meet my criteria

Applicants select this check box to receive job alert on saved search as email.

Email To

If the search is being saved as a job agent, the applicant must supply an email address for the job agent email notifications. The applicant’s primary email address is the default value.

Text me when new jobs meet my criteria

Applicants select this checkbox to receive job alert on saved search as text messages on their verified phone number.

Note: The option to choose text message appears only if ‘Allow text Notification’ check box is selected on Text Message Page and if the applicant has opted to receive text message.

Telephone

Verified phone number of the applicant given at the account setting. You cannot modify the number here.

Provide Consent

To provide the consent for receiving text message, the applicants can use this link to navigate to ‘My Account Information page’.

Note: This field appears only if the applicant has not opted to receive text.

Applicants use the My Saved Searches page (HRS_APP_SAVSCH_FL) to run saved searches.

Navigation:

  • Click the My Saved Searches action on the Careers page.

  • Click the My Saved Searches item in the Actions List.

This example illustrates the My Saved Searches page.

 My Saved Searches

My Saved Searches

Field or Control

Description

Search Name

Displays the unique search name entered by the applicant.

Created On

Displays the date that the applicant created the saved search.

Notifications Email

If the search was saved as a job agent, this field displays the email where job agent notifications are sent. Otherwise, this field displays the message No notifications will be sent.

Phone

Displays the verified phone number, if applicant has opted to receive text messages for saved searches.

Note: This field is visible when the allow text notification is selected for that site at the setup.

Notification Expires On

Displays the expiration date, if any, of the job agent. This date is based on the value in the Days Job Search Agent Active field on the Recruiting Installation – Applicants Page. If the Days Job Search Agent Active field is blank, then the Notification Expires On value is No Expiry.

This field is blank for searches that are not job agents.

Note that job agent expiration dates are also included in the job agent email notifications the applicant receives.

Search

Clicking this button performs the saved search and displays the results on the Search Jobs Page.

Edit icon (fluid) Edit button

Clicking this button displays the Edit Saved Search Page, where applicants rename or delete a saved search or change their notification settings for the saved search.

Note: Searches that were saved before the introduction of faceted searching in Candidate Gateway do not appear on the My Saved Searches page. These legacy searches cannot be accessed in Fluid Candidate Gateway.

Applicants use the Edit Saved Search page (HRS_EDIT_SCH_SCF) to edit or delete a saved search.

Navigation:

Click the Edit button for a saved search on the My Saved Searches page.

This example illustrates the Edit Saved Search page when the applicant has not opted to receive text messages.

 Edit Saved Search_not opted to receive text message

This example illustrates the Edit Saved Search page when the applicant has opted to receive text messages.

 Edit Saved Search_opted to receive text message

The fields from the Save Search Page appear so that applicants can change either the search name or the job agent settings. If the applicant changes the search name, a new saved search is created with the original criteria and the new name. The saved search with the original name continues to exist unless it is explicitly deleted.

Field or Control

Description

Delete

Clicking this button deletes the saved search.

Because applicants cannot modify the criteria used in a saved search, an applicant who wants to use an existing search name for different criteria must delete the original search and create a new one.