Creating an Off-Cycle Group for Processing Terminated Payees

Page Name	Definition Name	Usage
Termination Group Page	GPFR_OFFCYCLE_GRP	Create an off-cycle group for processing terminated payees.
Terminated Employees page	GPFR_TER_EE_SEL	Assign terminated payees to the off-cycle group.
Off-cycle Calendar Group Page	GPFR_OFFCYC_CALGRP	Create an off-cycle calendar group.

Use the Termination Group page (GPFR_OFFCYCLE_GRP) to create an off-cycle group for processing terminated payees.

Navigation:

Global Payroll & Absence Mgmt > Termination Processing > Terminated Payees Group FRA > Termination Group

Field or Control	Description
Termination ID	This field identifies of the termination group.

Field or Control	Description
Pay Group	Displays the pay group to which the terminated employees belong.

Field or Control	Description
Period ID	Displays the pay period in which the terminations are being processed.

Field or Control	Description
Country	Displays the value France.

Field or Control	Description
Period Begin Date and Period End Date	These fields display the begin and end dates of the period.

Field or Control	Description
Description	Enter a free form description of the termination group.

Field or Control	Description
Date of Pay	Defaults to the current date. The date cannot be changed to a date prior to the Period Begin Date. The payment date is applicable to all employees in the termination group. To modify the payment date for a single employee in the group, use the Global Payroll core off-cycle component.

Field or Control

Description

Date of Pay

Defaults to the current date. The date cannot be changed to a date prior to the Period Begin Date.

The payment date is applicable to all employees in the termination group. To modify the payment date for a single employee in the group, use the Global Payroll core off-cycle component.

Field or Control	Description
Payment Method	Defaults to Check. Options include: Check, Cash, (bank) Transfer, Post order, and Wire (transfer).

Use the Terminated Employees page (GPFR_TER_EE_SEL) to assign terminated payees to the off-cycle group.

Navigation:

Global Payroll & Absence Mgmt > Termination Processing > Terminated Payees Group FRA > Terminated Employees

Calendar Group Details

Field or Control	Description
Calendar Group ID	The system displays all calendar groups associated with the Period ID used to create the termination group. The displayed calendar groups are not finalized. Select the calendar group in which you want the terminated employees to be processed.
Description	The system displays a description of all calendar groups.
Begin Date and End Date	Enter an end date to define a period of time within which to retrieve terminated employees. The begin date is populated automatically and cannot be changed. The end date must be within the calculation period.
Retrieve	Click to retrieve a list of terminated employees. The process retrieves employees who meet the first two criteria and either the third or fourth criteria: Employees who have a retro or segmentation trigger specified on the Extraction Setup page. Employees who are part of the selected pay group. Employees with a segmentation trigger within the dates specified for retrieval. The trigger date minus one day must be included in the selection dates, OR Employees having a retro trigger status other than Cancelled. Retroactive triggers are created for one EMPLID/Employee Record combination. So identifying an employee as retroactively terminated based only on the Retro triggers is not enough, since there is a risk of considering all the employee's records as terminated when the termination may be effective for only one record. Segmentation triggers, when created, should be for one employee/record. In order to identify the employee and the job to be processed as retroactively terminated, the system looks at employees with a retro trigger, and for those employees, considers segmentation triggers with the same date as the retro trigger. This segmentation trigger identifies the record and the job to be considered in the list of terminated employees. For this reason, you should confirm that the termination triggers are set up identically for both the segmentation and the retroactive triggers. See Understanding Termination Processing. Employees retrieved based on the previous criteria cannot have a status of finalized.

Terminated Employees Selection: Employee Selection

Field or Control	Description
Select	By default, all employees retrieved are selected. You can manually deselect the check box of any employees who are not to be included in the termination group. You can select or deselect all employees by clicking the buttons at the top of the group box. Note: The Select check box is designed specifically for employees who have several contracts in the period. To respect the chronological order in the calculation between contracts, if two contracts are displayed on the page for the same employee/record, you cannot deselect the first contract if the second contract is selected. Contracts can be selected only in chronological order and can be deselected only in the reverse chronological order.
Termination Date	The termination date corresponds to the contract number displayed.
Termination Period	The Termination Period field indicates why an employee was selected for termination processing. The system displays Current if the employee was selected based on a segmentation trigger. The system displays Retro if the employee was selected based on a retro trigger. Payee selection based on retroactive triggers is mandatory in the case of retroactive terminations. For example: after finalizing the January payroll, the payroll department discovers that an employee was effectively terminated on January 25. The payroll administrator then enters the termination in the January calendar, producing a retroactive and a segmentation trigger with an effective date of January 25. When extracting terminated employees at the beginning of February, the payroll department specifies retrieval dates of 1 February to 15 February. If employee selection is not based on retroactive triggers, it would be impossible to retrieve the employee in this time frame. This is because the segmentation trigger is created in January, and has an effective date of January 25. As noted earler, however, the system picks up any employee with a retro trigger status other than Cancelled, regardless of the trigger effective date. In other words, it is possible for employees terminated retroactively to be selected even though their termination dates are not included within the retrieval Begin and End dates.

Field or Control

Description

Select

By default, all employees retrieved are selected. You can manually deselect the check box of any employees who are not to be included in the termination group. You can select or deselect all employees by clicking the buttons at the top of the group box.

Note: The Select check box is designed specifically for employees who have several contracts in the period. To respect the chronological order in the calculation between contracts, if two contracts are displayed on the page for the same employee/record, you cannot deselect the first contract if the second contract is selected. Contracts can be selected only in chronological order and can be deselected only in the reverse chronological order.

Termination Date

The termination date corresponds to the contract number displayed.

Termination Period

The Termination Period field indicates why an employee was selected for termination processing.

The system displays Current if the employee was selected based on a segmentation trigger. The system displays Retro if the employee was selected based on a retro trigger.

Payee selection based on retroactive triggers is mandatory in the case of retroactive terminations. For example: after finalizing the January payroll, the payroll department discovers that an employee was effectively terminated on January 25. The payroll administrator then enters the termination in the January calendar, producing a retroactive and a segmentation trigger with an effective date of January 25. When extracting terminated employees at the beginning of February, the payroll department specifies retrieval dates of 1 February to 15 February. If employee selection is not based on retroactive triggers, it would be impossible to retrieve the employee in this time frame. This is because the segmentation trigger is created in January, and has an effective date of January 25. As noted earler, however, the system picks up any employee with a retro trigger status other than Cancelled, regardless of the trigger effective date. In other words, it is possible for employees terminated retroactively to be selected even though their termination dates are not included within the retrieval Begin and End dates.

Note: A terminated group cannot be saved if no employee is selected. This situation can occur if you deselect All Employees or if the retrieval process finds no terminated employee corresponding to extraction criteria.

Terminated Employees Selection: Employee Details

Field or Control	Description
Payment Method	This field is populated with the default payment method specified on the Termination Group page. You can override the default payment method for individual employees.

Use the Off-cycle Calendar Group page (GPFR_OFFCYC_CALGRP) to create an off-cycle calendar group.

Navigation:

Global Payroll & Absence Mgmt > Termination Processing > Terminated Payees Group FRA > Off-cycle Calendar Group

Field or Control	Description
Create New Group	Select to create a new off-cycle calendar group. The name of the group is generated automatically and appears in the field to the right.
Attach to an Existing Group	Select to attach the termination group you created to an existing off-cycle calendar group, and enter the name of the calendar group in the field to the right.
Attach to a Group later	Select to attach the termination group you created to an off-cycle calendar group at a later date. You can save your termination group definition without attaching it to an off-cycle calendar group, and return later to define the calendar group.
Create Off-cycle Group	Click to create the off-cycle group.
Off-Cycle Group Definition	When the off-cycle termination group is created, no modifications are allowed to the group from the Global Payroll for France pages. Click the Off-Cycle Group Definition link to access the Global Payroll core Off-Cycle Requests component (GP_OFFCYCLE_SETUP) to make modifications.
Calendar Group Definition	When the off-cycle calendar group is created, no modifications are allowed to the group from the Global Payroll for France pages. Click the Calendar Group Definition link to access the Global Payroll core Calendar Groups component (GP_CALENDAR_RUN) to make modifications or create calendar groups manually.

Creating an Off-Cycle Group for Processing Terminated Payees

Pages Used to Create an Off-Cycle Group for Processing Terminated Payees

Termination Group Page

Terminated Employees page

Calendar Group Details

Terminated Employees Selection: Employee Selection

Terminated Employees Selection: Employee Details

Off-cycle Calendar Group Page