Understanding Employee Counts

Several payroll reports are based on headcounts. For example, separate monthly headcounts (as well as other counts) of the men and women in an organization are required for ASSEDIC reporting. The headcount frequency and other requirements vary by report.

Global Payroll for France automatically performs the employee counts needed to meet ASSEDIC, URSSAF, DADS, AGIRC, and ARRCO reporting requirements. When you run the payroll process, the system performs the legally required counts of employees, non-employees, contributors, non-contributors, males, females, and so on. If you run DUCS without Application Framework, the system stores the results in the writable array REP WA DU COTI. You then run the DUCS File Preparation process, which summarizes the counts by company and establishment.

Adjusting Headcounts

At times, you may need to adjust headcounts. For example, you may need to increase the headcount for the number of employees that you do not process through Global Payroll for France—possibly some senior executives.

You may also need to add employees who were absent during the entire processing period. For example, in the case of a long-term absence, you might change the value of the Action/Reason field on the Job Data − Work Location page to Paid Leave of Absence or Leave of Absence. When you select Leave of Absence, the system automatically changes the employee's status to Inactive. If you exclude inactive payees from your payroll calculations, the system does not count these payees. Therefore, you need to increase the automatic headcount by the number of inactive payees who are still employed by your organization.

Which Counts Are Performed

The system automatically performs the following counts:

  • Headcount for each establishment as of December 31.

    These counts are done for the ASSEDIC certificate and for DADS-U.

  • Headcounts for each establishment and company in accordance with DUCS requirements for ASSEDIC and URSSAF reporting.

  • Monthly headcount per company, used in the next monthly payroll cycle.