Setting Up Company Car Fleet Information

Car Model Table Page

CAR_MODEL_DATA

Track company cars.

Car Management Location Page

CAR_MG_LOC_TBL

Enter location information detailing where car maintenance, leasing, and management occurs.

Car Data Page

CAR_DATA1

Enter details such as a profile of the car and accessories information.

Allocation Page

CAR_DATA2

View allocation information, track car pool information, and enter comments about the car.

Maintenance Page

CAR_MAINT

Record a company car's car pool and maintenance history.

Car ID

Displays an identification code for a specific vehicle.

Model

Displays the manufacturer and model of the car.

Engine Type

Displays the engine type.

Engine Capacity

Enter the engine capacity for the model.

High Insurance Risk

Select this check box if this is a high-insurance car.

CO2 Emissions g/km (carbon dioxide emissions in grams per kilometer)

In the U.K., vehicle tax is based on carbon dioxide emissions. Enter the grams per kilometer emissions provided by the manufacturer in accordance with government guidelines.

List Cost

Enter the list cost. This is a required field that the system uses for tax purposes when performing P11D calculations. The currency code field next to the List Cost field applies to all amount fields on the page.

Lease Cost

For lease costs, select Daily, Weekly, Monthly, orYearly.

Contract Hire Cost

For contract hire costs, enter the amount in the field.

Location Type

Values include:

Garage: Select for a car maintenance facility.

Internal Management Center: Select for a location within the company that manages a car.

Lease Company: Select for a company from which you lease cars for use in the program.

Registration Nbr (registration number) andVIN (vehicle identification number)

Enter the vehicle's registration number and VIN.

Make and Model

Provide information in these required fields. Define values for make in the Translate table, and define values for model in the Car Model table.

Registration Date and Color

Enter the car's registration date and select a color.

Provision Method and Cost

Select a provision method using the purchase, lease, and contract hire costs that you defined in the Car Model table. The system displays the car's cost in the appropriate currency based on the provision method that you select. You can override these amounts.

Management Location

Select a management location for this vehicle. This field is optional. Car management locations are stored on the Car Management Locations page.

Registration No. andVIN

Displays the registration number and VIN that you entered on the Car Data page.

Currently Allocated To

Displays the ID and name of an individual if the car is assigned to a worker on the Company Car Allocation table.

Maintenance Date

Enter the date when the car was serviced.

Location

Select a location from the list of locations that you defined on the Car Management Location table. Garage is the only location type that appears here.

Action Code

Select a value from the available options.

Present Distance

Enter the car's odometer reading as of the service date. Select Miles or Kms (kilometers).

Next Service

If you selected Full Service as the action code, enter the distance and date for the car's next service. To enter additional car maintenance and service events, insert a new data row and enter a new maintenance date, if appropriate.