Reporting Vaccinations as Employees
This topic discusses how employees add and update their vaccination information through Fluid Self-Service.
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Page Name |
Definition Name |
Usage |
|---|---|---|
|
HC_HS_SS_IMMUN_FL_GBL |
Access the page to review your vaccination information. |
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|
HS_SS_IMMUN_FL |
Review your vaccination information. |
|
|
HS_SS_ADD_VACC_SCF |
Add new vaccination information. |
|
|
HS_SS_IMMUN_SCF |
Enter or view your vaccination information. |
|
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HS_SS_IMMUNVIEW_FL |
View information of approved vaccination entries. |
Use the Vaccinations tile (HC_HS_SS_IMMUN_FL_GBL) to access the page to review your vaccination information.
Navigation:
Access the Vaccinations tile on the Health and Safety Dashboard, or any fluid home page to which the tile has been added.
This example illustrates the Vaccinations tile.
The Vaccinations tile displays information pertaining to the vaccination data that the employee has reported in the system. If multiple vaccination entries exist and they are in different statues, the status with the highest priority order will be displayed, as shown in this list:
Action Required
Submitted
The tile does not show any information if no entries with any of these statuses are found.
Use the Vaccinations - Vaccine Details page (HS_SS_IMMUN_FL) to review your vaccination information.
Navigation:
Click the Vaccinations tile on the Health and Safety dashboard.
This example illustrates the fields and controls on the Vaccinations - Vaccine Details page that is displayed on a large form factor device.
This example illustrates the fields and controls on the Vaccinations - Vaccine Details page that is displayed on a small form factor device.
Vaccine Details
This section displays a list of vaccinations reported by you or the administrator. The system stores recorded or approved vaccination data on the Health Card Page. The administrator can use this page to create, update, or delete vaccination information for the employee as well.
|
Field or Control |
Description |
|---|---|
Add Vaccination or 
(Add Vaccination) |
Select the button to report a vaccination that you had. |
(Action Required) |
Indicates that the corresponding entry (status: More Information Requested) is pushed back by the administrator for more update. Access the Vaccine Details Page to view approver’s comments and update the entry before submitting again. |
(Employee Declined) |
Indicates that you have declined taking the associated vaccine. |
|
Date |
Displays the date the vaccine was given to you. In case of declination, it shows the date you declined the vaccine. |
|
Vaccine |
Displays the name of the vaccine. |
|
Status |
Displays the current status of the vaccination entry. Values are: Approved: the entry has been approved by the administrator. Employee Declined: the entry pertains to a vaccine that has been declined by the employee. More Information Requested: the entry has been pushed back by the administrator. The employee needs to update the entry and resubmit. Recorded: the entry has been saved (no approval). Request Denied: the approval of the entry has been denied by the administrator. Submitted: the entry has been submitted and is pending approval. If a row is added for the employee by the administrator, the status of Recorded is displayed. |
|
Last Updated By |
Displays the user who last updated the entry, which can be the employee or the administrator. |
Use the Add Vaccination page (HS_SS_ADD_VACC_SCF) to add new vaccination information.
Navigation:
Click the Add Vaccination button on the Vaccinations - Vaccine Details Page.
This example illustrates the fields and controls on the Add Vaccination page.
|
Field or Control |
Description |
|---|---|
|
Vaccine |
Select the vaccine that you took and would like to report. Vaccines are defined in the Immunization component. A vaccine becomes available for selection if it matches the regulatory region of the employee and is set to be available in Self Service in its setup. |
|
Decline Vaccine |
Select to indicate that you do not wish to take the vaccine. |
Use the Vaccine Details page (HS_SS_IMMUN_SCF) to enter or view vaccination information.
Navigation:
Select Continue on the Add Vaccination Page to enter new vaccination information.
Select a row on the Vaccinations - Vaccine Details Page to view the vaccination entry.
Click the push notification or email link of a vaccination entry to view or update the entry.
This example illustrates the fields and controls on the Vaccine Details page in edit mode, when you are adding a new entry or updating an existing entry that requires more information from the administrator.
This example illustrates the fields and controls on the Vaccine Details page in edit mode, when you are adding a new entry for declining a vaccine.
This example illustrates the fields and controls on the Vaccine Details page in read-only mode, when the entry is recorded, submitted, approved, or denied. The vaccine shown has enabled Attachment, Acknowledgement, and Approval functionality in the setup. (1 of 2)
This example illustrates the fields and controls on the Vaccine Details page in read-only mode, when the entry is recorded, submitted, approved, or denied. The vaccine shown has enabled Attachment, Acknowledgement, and Approval functionality in the setup. (2 of 2)
The setup of the selected vaccine controls the availability of fields and sections that appear on this page.
|
Field or Control |
Description |
|---|---|
|
Vaccine |
Displays the vaccine selected previously. Note: Vaccine and Date fields are read-only when you update an existing entry that is pushed back by the administrator. |
|
Date |
Enter the date you took the vaccine. Do not enter a future date. If you choose to decline taking the selected vaccine, the system populates the current date. |
|
Manufacturer |
Select the manufacturer of the vaccine you took. This field appears if manufacturer information is specified in the setup of the selected vaccine, and information is set to be displayed in Self Service. |
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Dose |
Select 1 if this is a single-dose vaccine or the first dose of a multi-dose series, 2 if this is the second dose, and so on. This field appears if manufacturer information is specified in the setup of the selected vaccine. It becomes editable when a manufacturer is selected. |
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Lot Number |
Enter the lot number of the vaccine. This field appears if manufacturer information is specified in the setup of the selected vaccine. It becomes editable when a manufacturer is selected. |
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Location |
Select the type of location where you took the vaccine. Values are: Other Workplace |
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Location Name |
Displays your work location by default and is editable, if Workplace is selected. This field appears as a free form field if Other is selected. |
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Add Address |
Click to enter the address of the vaccination location. This button appears if Other is selected. |
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Address |
Displays the address that you enter manually (and editable) when you select Other as the location, or the address of the selected location name when you select Workplace as the location. |
|
Decline Vaccine |
Displays Yes if you have declined taking the vaccine. |
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Reason |
Select the reason for declining the vaccine, if the Decline Vaccine check box is selected. Values are: Allergic Reaction Medical Exemption Personal Reasons Religious Beliefs |
|
Comments |
Enter comments about the vaccination, if any. |
|
Next Due Date |
Displays the due date of the next vaccination. It means the next first dose if the selected vaccine is a multi-dose series. The field value appears if the schedule information is specified in the setup of the selected vaccine, and:
The next vaccination due date is calculated as: Next due date = vaccination date of the single-dose vaccine (or last dose of the multi-dose series) + vaccine schedule |
Attachments
This section appears if attachments are enabled (or required) in the setup of the selected vaccine.
|
Field or Control |
Description |
|---|---|
|
Add Attachment |
Select to upload supporting documents. |
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Attachments |
Displays the link of the uploaded attachment, if available. You have the option to delete attachments when you update an existing entry. |
|
Description |
Enter the description of the attachment. |
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Attached By and Attached On |
Displays the user who uploaded the attachment and the date and time of the upload. |
Acknowledgement
This section appears if acknowledgements are enabled in the setup of the selected vaccine.
Select the check box to provide your acknowledgment.
Updated By
This section appears if you are viewing an existing entry.
Approvals
This section appears if you are viewing an existing entry and approval is enabled in the setup of the selected vaccine.
Use this section to view the approval progress of the entry.
When you open an entry that is sent back to you for more update from a push notification or an email link, the system takes you to this page to make updates. Review the approver’s comments available in this section, and take the action needed before resubmitting the entry for approval.
Note: When the approver pushes back an entry, the status of the approval request is set to Terminated. This is a status used in the Approval Workflow Engine (AWE), and does not apply to the transaction of the entry that has been pushed back.
Use the View Vaccine Details page (HS_SS_IMMUNVIEW_FL) to view information of approved or denied vaccination entries.
Navigation:
Click the email link that the employee received about the vaccination entry submitted, or the push notification the employee received for the entry that has been approved or denied.
This example illustrates the fields and controls on the View Vaccine Details page.
