Managing Leave Accrual

Update Leave Accrual Elections Page

GVT_ACCR_PLAN

(USF) Specify information to track employee leave accruals.

Calculate Leave Accruals Page

RUN_FGPACCRL

(USF) Run the Leave Accruals Processing process to process employee leave accruals.

Accrual Summary Page

GVT_ACCR_SUMM

(USF) View an employee's leave balances summary and leave activity.

Restored Accrual

GVT_REST_HRS_SEC

(USF) Update the expiration dates of restored hours.

Accrual Ledger Page

GVT_ACCR_LDGR

(USF) View an employee's individual leave accrual transactions.

Accrual Adjustments Page

GVT_ACCR_ADJ_SEC

(USF) Change an individual leave accrual transaction.

Accrual Nonpay Page

GVT_ACCR_NPAY

(USF) View the employee's nonpay hour details.

Leave Accruals Report Page

PRCSRUNCNTL

(USF) Generate the FGPY013 report, which lists employee accrual detail for each earnings accrual class, including leave accrual, usage, transfer, and adjustment activity.

Leave Audit SF1150 Report Page

RUNCTL_FGSF1150

(USF) Print the FGSF1150 Leave Audit report, which the system prepares for the employee upon separation or transfer from an agency. Use this information to validate the leave hours that you forward to the gaining agency, or that you pay out to employees if they are leaving the federal government.

Hours Balance

The accrual that the employee has earned up to and including the pay period end date.

Projected Next Period Hours

The accrual earnings that the employee will have after the next pay period.

Project Annual Hours

The entitlement that the employee has earned and will earn during the remainder of the year.

Carryover Hours

Total hours that are carried over from the previous year for leave accruals that allow carryover.

Hours Earned Year-to-Date

Hours that are earned within the year.

Hours Bought Year-to-Date

Not currently used by U.S. federal government customers.

Hours Adjusted Year-to-Date

Total hours that are adjusted for the year. Earnings class adjustments are processed prior to rates, ceilings, and carryovers.

Service Hours Year-to-Date

Total hours that are added to service hours for the year.

Forfeit Hours Year-to-Date

Total hours that are forfeited for the year.

Leave Type

Set by default from the Earnings table according to your selection.

Unprocessed Service Hours

Excess service hours remaining to be used for leave calculation at the next leave accrual processing.

Hours Taken Year-to-Date

Accrued hours that are taken within the year.

Hours Sold Year-to-Date

Not currently used by U.S. federal government customers.

Hours Non-Pay Year-to-Date

Total nonpay hours for the year. The result of standard hours less the service earning codes paid YTD that are defined in Earnings Accrual Class.

Grandfathered Carryover

Total hours of grandfathered carryover. Displays only when an employee transfers from one leave accrual to another such as ANN240 to ANN720.

Reduction Hours Year-to-Date

Total credit reduction hours. Credit reduction is a credit offset that reduces leave hours that are accrued by employees on nonpay status.

Must-Use Hours Year-to-Date

Total hours that must be used by the end of the year for leave accruals that have expirations.

Maximum Carryover Excess

Total hours by which the employee’s current unused leave balance exceeds the maximum carryover amount permitted. In other words, the amount of hours that an employee stands to lose at year end if they do not use enough vacation based on the maximum carryover.

The accrual process compares the employee’s current unused leave balance against the maximum carryover amount allowed. If the employee’s unused balance is greater than the maximum carryover, then the system displays the difference here, indicating the number of leave hours that the employee stands to lose at year end after carrying over the maximum leave hours allowed. Maximum leave hours are set in the Max Cryovr (maximum carryover) field on the Ceiling, Carryover page (Set Up HCM > Product Related > Payroll for North America > Compensation and Earnings > Earnings Accruals USF > Ceiling > Carryover).

For example, assume the employee has a current balance of 60 unused leave hours and your organization allows a maximum of 40 carryover hours. The employee’s unused leave balance exceeds the maximum carryover allowed by 20 hours. The Maximum Carryover Excess is 20. The employee will lose 20 hours of vacation leave at year end because it was allowed, accrued, not taken, and exceeds the maximum carryover amount.

Adjustment Applied

After leave accrual processing has been run and an adjustment has been made, the system selects this check box. See the Accrual Ledger page for adjustment details.

Restored Hours

Select to access the Accrual Restore page. This button is active only for the Restored accrual type.

Restored Hours Balance

The original number of hours restored.

Restored Hours Taken

The number of restored hours used since they were restored. The current balance is the difference between Restored Hours Balance and Restored Hours Taken.

Expiration Date

Make any changes to the expiration date.

Number

You can accumulate up to three sets of restored hours. The Leave Accruals Processing process uses the restored leave with the oldest date first.

The Leave Accruals Processing process places the restored hours and expiration date on the first line. If another restored leave is processed, for another year, for example, the process moves the original restored leave information down to the second line and places the new restored leave information on the first line. If a third restored leave must be processed, the restored leave information from the second line moves to the third line and the restored leave information from the first line moves to the second line. The process places the most recent restored leave on the first line.

Description

The COBOL process that created the ledger row.

Hours Bought

Not currently used by U.S. federal government customers.

Hours Sold

Not currently used by U.S. federal government customers.

Service Hours

Hours that are added to service hours.

Hours Cascaded

Hours that are cascaded from another accrual class.

Credit Reduction Hours

A credit offset that reduces leave hours that are accrued by employees on nonpay status.

Must Use Hours

Hours that must be used by the end of the year for leave accrual classes that have expirations.

Rate Amount

Dollars-per-hour rate at the time the leave accrual was earned.

Expiration Date

Expiration date of the leave accrual, for leave accrual classes that have expirations.

Adjustment

Select this button at the end of a row to access the Adjustment page. The accrual class does not allow adjustments if this button is unavailable for entry. You can only make adjustments to the earnings code that is displayed. To change the earnings code for the transaction, enter a separate adjustment directly on the paysheets, rather than using these pages.

Effective Sequence

If you made multiple transactions for an earnings code and an effective date, this field displays the sequence in which the transactions occurred.

Sequence

If you made multiple adjustments for a particular ledger entry, this field displays the sequence in which the adjustments occurred.

Adjustment Date

This system-generated, display-only field displays the pay end date.

Hours Bought

Not currently used by U.S. federal government customers.

Hours Sold

Not currently used by U.S. federal government customers.

Service Hours

Hours added to service hours.

Credit Reduction Hours

A credit offset that reduces leave hours accrued by employees on nonpay status.

Expiration Date

Expiration date of the leave accrual, for leave accrual classes that have expirations.

Rate Amount

Dollars an hour rate at the time the leave accrual was earned.

Adjustment Applied

After the adjustment is processed, Y or N appears, to indicate whether the adjustment was applied.