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Summarized, Published, and Live Data Usage in P6

The data you see in P6 can be of the following types:

• Live: Data stored directly in the database, or calculated "on-the-fly".

  Most of the information you see in P6 is drawn live from the database. That includes information about projects, their activities, resources, roles, assignments, labor unit totals, cost totals, risks, issues, documents, and so on.

• Published: Data gathered by the Publication Services, that gather and calculate data as close as possible to real-time.

  These global services gather certain enterprise, project, resource, and global data that P6 uses to generate unit and cost spreads and calculated data on some pages. Published data is also used for reports. The services are triggered when sufficient changes are made to projects or when a time period specified by an administrator has elapsed.

  Project level settings control whether a project's data will be published and each project's relative priority to others.

  Application level settings control the period for which data will be published, the interval for time-distributed data, whether and how often publication services run, the triggers for a project's data to be republished, and whether resource spread, role spread, and baseline data should be published.

  For more information about publication services, see About Publication Services.

• Summarized: Data gathered by the Summarizer Service, that runs at scheduled times as configured by your administrator.

  This project service generates data used on some pages to show unit and cost spread data and aggregated (rolled-up) data at EPS, project, and WBS level. The summarizer is typically configured to run less frequently than the publisher and therefore changes you make might take longer to be visible in summarized data than published data.

  For more information about summary data, see About Summary Data.

  Note: The publisher and summarizer services always use the project baseline for earned value calculations, regardless of the Baseline to be used for earned value calculations setting in each project's preferences. Therefore earned value data viewed in areas of the software using published or summarize data might differ from the same data viewed in areas of the software using live data. For further information see: Summarized, Published, and Live Data Usage in P6

The following table shows which type of data is used in each area of the software.

Dashboards

Data Type	Source
Bubble charts, histograms, pie charts, score cards, side-by-side histograms, stacked histograms.	Published
Except costs, units, dates, durations calculated using dates, and activity counts.	Summarized
Project Performance	Published
Except earned value management calculations.	Summarized (using the Project baseline)
Open Requests for Resources
Roles to be staffed	Live
Spread data	Published
My Projects	Live
My Activities	Live
My Risks	Live
My Issues	Live
My Documents	Live
My Calendar	Live

Portfolios

Data Type	Source
Portfolio Analysis Page	Published
Except costs, units, dates, durations calculated using dates, and activity counts.	Summarized
Capacity Planning Page	Summarized
Performance Status Page	Published
Except earned value management calculations.	Summarized (using the Project baseline)

Projects

Data Type	Source
EPS Page	Live
Except costs, units, dates, and activity counts.	Summarized
Except durations.	Live (but calculated from summarized data)
Activities Page	Live
Except Resource Availability.	Published
Team Usage Page	Published
Assignments Page	Live
Except Resource Availability	Published
Issues Page	Live
Documents Page	Live
Risks Page	Live

Resources

Data Type	Source
Assignments Page	Live
Except Resource Availability	Published
Planning Page	Live
Except Resource Availability	Published
Analysis Page	Published
Administration Page	Live

Approvals

Data Type	Source
Status Updates Page	Live
Timesheets Page	Live

Reports

Data Type	Source
All data	Published

Related Topics

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Last Published Wednesday, November 27, 2024