Business Processes in Company Logs and Logs Nodes

The Company Logs grouping node is in Company Workspace, and the Logs grouping node can be accessed in a project/shell. You can use the Company Logs grouping node and the Logs grouping node to access the business processes that you have permission for.

Note: By default, the out of the box (OOTB) version of the product includes a Company Logs grouping node in the Company Workspace and a Logs grouping node in projects/shells. If the Company Administrator configures the User Mode Navigator for your organization and modifies the appearance and organization of the modules and business processes that are available in the left Navigator, the Company Logs and Logs grouping nodes might be named differently. For example, you might need to select the Budget Management module in the left Navigator to view the Business Process log (BP log) for it.

You can use the enhanced Search option (described in the table) in the following logs and logs nodes:

Company Logs
Tasks log
Drafts log
Logs
Line Item Consolidation page
BP Picker
BP Data Picker
Query-Based Tab (QBT)
Bidder Log
Portal Log

To access the business processes in Company Logs grouping node:

Go to the Company Workspace tab and switch to User mode.
In the left Navigator, expand the Company Logs grouping node to see the business processes.

To access the business processes in Logs grouping node:

Go to the project/shell tab and switch to User mode.
In the left Navigator, expand the Logs grouping node to see the business processes.

The following explains the log elements in both Company Logs and Logs grouping nodes. The logs in each grouping node are divided into two panes, left and right.

The toolbar options and columns on the left pane are:

Option/Column	Description
Create	To create a new record and subsequently add attachments, add comments, and include link to other records.
Actions	To perform the following actions: Import Export CSV Template Export Microsoft Excel Template Create From Template Bulk Edit Print Transfer Ownership Terminate Record
View	To change the view of the log based on the following options: All Records (default) Records Created by Me Records Received by Me Records Created and received by Me Records from My Company Create New View Manage Views
Edit View	To edit the current view.
Refresh	To refresh the contents of the log.
Print	To print or export the contents of the log.
Search	Lets you search the log for a specific field or combination of fields, which filters the BP records based on the selected criteria. In addition to completing the applicable fields that are displayed in the Search window, you can use the wildcard characters percent (%) and underscore (_) to refine your search. The percent character represents any number of characters, including letters, spaces, numbers, and so on; the search returns all results that contain the search string. The underscore character represents one character. For example, in a Title field, enter Co%ts. The list of results contains all records that include a word that starts with Co and ends with ts.
Find on Page	Lets you find items on the displayed page. When you click this option, the system inserts a row that lets you enter filter parameters.
<BP-specific> Help	Lets you access the specific help for the selected BP.

The tabs on the right pane are as follows. The information in each tab corresponds to the record that has been selected.

Note: Displaying a tab depends on the business process type, such as Workflow or non-Workflow.

Tab	Description
Record Details	Enables you to see the details of the record that are selected on the left page. The record details seen depend on the form that you have access to.
Workflow Progress	Enables you to see the details of the workflow progress which includes: View Graphic Title Record Number Current Step BP Setup Used Assignee Reassignments? Step Name Assignee Company: This column displays the assignee's company name. For Partner users, this column shows the assignee's Partner Company name. Status Action Completion Date You have the option of filtering (Filter By) the information displayed on the workflow progress.
Attachments	Enables you to access the record attachment, if available. For each attachment, you can click the gear menu (  ) to conduct the following: Open Open in AutoVue (You can also open an attachment by double-clicking the name of the attachment) Download
Integration Log	This tab displays only if a connection with Oracle Integration is set up and enabled for workflow BPs. It displays a history of workflow BPs with the following information: Date Workflow Step Action User Company ID Status Started Finished Comments Note: When a Workflow BP is created, it displays the status as Initiated. Subsequent updates to the Status, Started, Finished, and Comments fields are based on the APIs invoked in the Oracle Integration recipes for the Workflow BP. This tab is also available for workflow business processes in the Master Log -Business Processes node of the Navigator.

Additional View Form Accessibility in Record and Log Previews

When you view the record preview and the record details upon opening a record, the content seen depends on the form that you have access to. Your administrator may have set up restrictions to view certain form data and may have given access to a View form. This View form may be different from the View form associated with the workflow.

If you have View restrictions for multiple View forms, the first View form from the View Forms list in the BP setup is displayed. If you do not have View restrictions, the Step form is displayed. This is applicable for Record Owners, Record Editors, and Step Editors.

If the end form is an Action form and you have View restrictions, the appropriate View form is displayed. However, if you do not have View restrictions, the Action form is displayed.

If the end form is a View form and you have View restrictions, the Restricted View form is displayed. However, if you do not have View restrictions, the View form that is part of the end step of the workflow is displayed.

Record Content Impacted by Additional View Form Accessibility

The additional accessibility of View forms impacts all areas where you can open and view record content. These areas are listed below:

Workflow BP and Task logs
Reference Records
Linked Records
Dashboard Drill Down Records
BP Picker, BP Data Picker, and BP Creator links
Permission-driven Data Sources
Cost Sheet, Funding Sheet, SOV Sheet, Schedule Sheet, and so on
Email Notifications
- If you have View restrictions for the View form in the BP setup, the email has the data elements that are part of the View form. In the case of a task assignee, if the previous check box is not selected, the email has the Step form elements.
HTML and PDF Print views
- If you have access to a Restricted View form, the View form data is displayed.
I-Step Records
Mobile applications
Note: Additional accessibility is not applicable for Master logs since the BP setup is done at the project/shell levels.

When user is an I-Step Assignee, and the record is in the I-Step (initiation step), the existing form will be seen as read-only end-form for Workflow BP records and read-only action-form for Non-workflow BP records.

If the user is an I-Step Assignee but not the creator of the record, and the record is in post-creation step, a restricted view form will be seen if the I-step Assignee has access to restricted view forms.

When I-Step Assignees have access to restricted view form, the following rules apply:

User Name	User Role	Record Status	Form The form that will be seen upon opening the record, as well as in the Logs (BP log) Preview.
User A	I-Step Assignee	Initiation Step	Read-only Action Form/End Form
User B	I-Step Assignee-Creator	Creation Step	Action Form
User C	I-Step Assignee-Not a Creator	Creation Step	Restricted View Form

User Name

User Role

Record Status

Form

The form that will be seen upon opening the record, as well as in the Logs (BP log) Preview.

User A

I-Step Assignee

Initiation Step

Read-only Action Form/End Form

User B

I-Step Assignee-Creator

Creation Step

Action Form

User C

I-Step Assignee-Not a Creator

Creation Step

Restricted View Form

Deleting View Forms

When you delete a View form, the system removes the View form from View Forms tab in the Business Process Setup window.

Important

When you delete a View form in the Staging environment and create a new View form, the new form:

Gets the ID of the deleted form (permissions, users, and so on).
This is configured in: Go to the Company Workspace tab and switch to Admin mode. In the left Navigator, select uDesigner, and then select Business Processes. Open the applicable BP ... View Forms (delete or add new one).
Appears in the Business Process Setup automatically; meaning, it does not go through the regular way of creating a new form, deployment, and then added (within the BP Setup module).
This is configured in: Go to the project/shell tab and switch to Admin mode. In the left Navigator, select Setup, and then select Business Process. Open the applicable BP ... (same as above) View Forms (Deleted or added new one).

When you open a Non-Workflow Business Process, the system checks to see whether you have the appropriate permissions.

Note: There are no changes to the Permissions tab in a Non-Workflow Business Process log and Access Control.

To be able to view Non-Workflow Business Process records, you must have the following permissions:

Navigation-level access (left Navigator) to view the Non-Workflow Business Process record.
View All Records
View Company Records
View User Records

At the Non-Workflow Business Process log level, you must have at least the "View" permission to view the record content.

The Views setting of the Permission Settings block (View Forms tab) of a Non-Workflow Business Process sets the visibility of the data (including tabs) when you open the record.

Create a New View of a Log

Open the applicable log and select Create New View from the View menu.
By default, the Columns tab is selected.
From the Available Columns box, select the columns that you need and click the Move icon (the single arrow icon pointing to the right) to move your selected column to the Selected Columns box.
The Selected Columns box contains the columns that are seen in the log view. The last column in the Selected Columns box is not available for locking.
If you want all the available columns to be seen in the log view, select one column in the Available Columns box, and click the Move All icon (the double-arrow icon pointing to the right) to move all columns to the Selected Columns box.
To move multiple available columns at the same time, select one column in the Available Columns box, hold down the Ctrl key, select each additional column from the Available Columns box, and then click the Move icon (the single arrow icon pointing to the right) to move all the highlighted columns to the Selected Columns box.
You can move each column in the Selected Columns box by using the:
- Move Up icon (the single up-arrow icon)
- Move Down icon (the single down-arrow icon)
You can move multiple columns in the Selected Columns box by using the:
- Move to Top icon (the double up-arrow icon)
- Move to Bottom icon (the double up-arrow icon)
To lock columns in the log view or determine the number of records, or both, use the following drop-down fields in the New View window, respectively:
- Lock after selected Column
- Number of Records per Page
Complete the Filters tab.
If you want to view only non-workflow BP records that are in an editable state (that is, you want to exclude records that have a status such as submitted, terminal, or initiated), select the applicable options in the Record section, and then set the Show Edit Records option to equals and to Yes.
Complete the Group By tab.
Complete the Sort By tab.
When you are done, enter a name for your view in the View Name box, and click Save.

Additional View Form Accessibility in Record and Log Previews

Record Content Impacted by Additional View Form Accessibility

Deleting View Forms

Create a New View of a Log

See Also