Inquiring and Reporting on Federal Payment Schedules

This section provides an overview of federal payment schedule inquiries and reports.

Page Name

Definition Name

Usage

Payment Inquiry Page

PYMNT_INQ_SRCH

Search payments using specific search criteria to view detailed payment information or to display a chart of payments by date.

Federal Payment Schedule Inquiry Page

PYMNT_SCHED_INQ

Search for federal payment schedules using various search criteria and view processing and transmittal details for federal payment schedules, including bank information, pay cycle information, sent date, payment date, and disbursement dates.

Prompt Payment Inquiry Page

AP_PRMPT_PYMNT_INQ

View discounts taken, discounts lost, and late interest charges for scheduled payments subject to U.S. Federal prompt payment date calculation or late interest charge calculation.

See Federal Payment Schedule Inquiry Page

PeopleSoft Payables provides the ability to search for payments by payment schedule ID on the Payment Inquiry page and also provides:

  • The Federal Payment Schedule Inquiry page for viewing payment schedule processing and transmittal data, such as the date transmitted to the Treasury Department, disbursement date, and cancellation date and status.

  • The Prompt Payment inquiry page for viewing discounts taken, discounts lost, and late interest charges for scheduled payments subject to U.S. Federal prompt payment date calculation or late interest charge calculation.

  • The Federal Payment Schedule Report (APY9024), listing payment schedules paid as of a specific date.

  • The Schedule and Appropriation Symbol report (APC8053), listing voucher distribution lines by payment schedule and treasury account symbol.

Use the Payment Inquiry page (PYMNT_INQ_SRCH) to search payments using specific search criteria to view detailed payment information or to display a chart of payments by date.

Navigation:

Accounts Payable > Review Accounts Payable Info > Payments > Payment > Payment Inquiry

See Payment Inquiry Page.

Use the Federal Payment Schedule Inquiry page (PYMNT_SCHED_INQ) to search for federal payment schedules using various search criteria and view processing and transmittal details for federal payment schedules, including bank information, pay cycle information, sent date, payment date, and disbursement dates.

Navigation:

Accounts Payable > Review Accounts Payable Info > Payments > Federal Payment Schedule

This example illustrates the fields and controls on the Federal Payment Schedule Inquiry page. You can find definitions for the fields and controls later on this page.

 Federal Payment Schedule Inquiry page

Enter the search criteria in the header. You must enter at least a Schedule ID or an External Bank ID. Click Search to display details for each payment that meets the criteria in the Federal Payment Schedule Details grid.

Details Tab

Field or Control

Description

IBAN

PeopleSoft Payables cancellation processing logic for scenarios involving purchase orders and Commitment Control integration.

Payment Status

Displays the payment status as Void, Stop, or Undo Cancel.

Cancel Action

Displays the most recent cancellation action. Values include:

  • Re-Open Voucher(s)/Re-Issue

  • Re-Open Voucher(s)/Put on Hold

  • Do Not Reissue/Close Liability

  • No Cancel

    Note: If you have used the Cancel Payment page to cancel a payment within a payment schedule, the cancellation action will not be reflected on this inquiry page. The Cancel Action field only applies to the cancellation status of payment schedules.

See Payment Schedule Cancellation Page.

Additional Info Tab

Field or Control

Description

Sent Date

Displays the date the payment schedule flat file was transmitted to the Treasury Disbursement Office. This field is updated when you perform the Schedule Reconciliation process.

Payment Date

Displays the date the payment schedule was paid in the Pay Cycle process.

Date Cancelled

Displays the date the payment schedule was cancelled. This field is updated when you cancel a payment using the Payment Schedule Cancellation page.

Disbursed Date

Displays the date the Treasury Disbursement Office issued the payment. This field is updated when you perform the Schedule Reconciliation process.

To access the Prompt Payment Inquiry page, use the navigation: Accounts Payable > Review Accounts Payable Info > Payments > Prompt Payments