Reclassifying Federal Cash Transactions for Partial 224 Reporting
This section provides an overview of cash reclassification reporting and discusses how to manage cash reclassification transactions.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
|
AP_PARTIAL224_PG |
Review the payment reclassification and cash distribution detail information. You can delete or add entries to ensure that CTA Report is accurate. |
Use the CTA Cash Reclassification page (AP_PARTIAL224_PG) to review the payment reclassification and cash distribution detail information.
Navigation:
This example illustrates the fields and controls on the CTA Cash Reclassification page. You can find the definitions for the fields and controls later on this page.
This example illustrates the fields and controls on the CTA Cash Reclassification page — Cash Distribution Lines tab. You can find the definitions for the fields and controls later on this page.
Search Criteria
Field or Control |
Description |
|---|---|
Business Unit |
Enter the PeopleSoft Payables business unit of the voucher. This is a required field. |
From Date and To Date |
Enter a single date or a range of dates. If you select Reclassified Only from the Additional Filter Criteria, the system compares against the accounting date of the payment and if you select To Be Reclassified Only, the system compares against the accounting date of the voucher. |
Voucher ID |
Enter a voucher ID. If you enter a supplier ID, only vouchers for that supplier are available for selection. You can select only vouchers with a voucher reference associated with it. |
Agency Location Code |
Enter the numeric symbol of the U.S. Federal agency. |
Additional Filter Criteria |
Select Reclassified Only or To Be Reclassified Only. Reclassified Only: The system retrieves vouchers that have reference vouchers associated with them. To Be Reclassified Only: The system retrieves vouchers that have no reference vouchers associated with them. |
Payment Reclassification
Field or Control |
Description |
|---|---|
Voucher ID |
Displays the voucher ID of the cash reclassification transaction. |
Payment Count |
Displays the payment schedule count of the voucher selected. |
Reference Voucher |
Displays the reference voucher ID, if applicable. You can enter a reference voucher ID to retrieve cash accounting lines for the source voucher and the reference voucher. You can only enter a voucher with a canceled payment and the voucher is in a closed status. If you select Reclassified Only as the Additional Filter Criteria you can clear the reference voucher and reference payment. When you click the Update button, and the system removes the link between the source voucher and the reference voucher. When you save, the records from the reference voucher and cash reclassification tables (AP_VCH_ACCTG_LN and PYMNT_VCHR_REF) are deleted. If you select To Be Reclassified Only as the Additional Filter Criteria you can enter a reference voucher and a reference payment. When you click the Update button, and the system the system displays cash distribution lines for the source voucher and the reference voucher. |
Reference Payment |
Displays the payment schedule count, if applicable. You can enter a payment schedule count to retrieve cash accounting lines for the source voucher and the reference voucher. |
Update |
Click to update the cash distribution lines. |
Cash Distribution Lines
The system displays the cash distribution lines for both the source voucher and the referenced voucher.
Field or Control |
Description |
|---|---|
Fund Code |
Displays the Treasury Symbol, or Fund ChartField, of the cash transaction. |
Monetary Amount |
Displays the amount of the cash transaction. The cash amounts for the distribution lines should net to zero. |
ChartFields
Field or Control |
Description |
|---|---|
TAS (Treasury Account Symbol) |
Displays the TAS for the distribution line. |
BETC (Business Event Type Code) |
Displays the BETC for the distribution line. |
To process a cash reclassification transaction from one Treasury Symbol (Fund Code) to another in PeopleSoft Payables:
Cancel the payment for the original voucher on the Cancel Payment page.
Select to close the liability on the Cancel Payment page if you do not need to restore the encumbrance and reopen the purchase order.
(Optional) Close the original voucher on the Close Voucher page and select to restore the encumbrance and reopen the purchase order, if applicable.
Run the Payment Posting process and then run the Voucher Posting process.
Enter a new voucher (source voucher).
Enter the new voucher as a manual payment on the Voucher - Payments page, as the supplier already received the payment. Reference the original voucher (reference voucher) in the Reference Voucher field and the schedule payment number in the Reference Payment field on the Voucher - Payments page.
Note: Make sure to select the appropriate TAS and BETC when selecting the new fund.
Upon saving the voucher, the system populates the reference voucher table (PYMNT_VCHR_REF) with business unit, voucher ID, payment count, reference voucher, and reference payment count data.
Run the Voucher Posting process and then run the Payment Posting process.
The Payment Posting process populates the cash reclassification table (AP_VCH_ACCTG_LN) with the cash entries associated with the canceled payment from the referenced voucher and the source voucher. The system populates the record only if there is at least one cash distribution line with a difference between treasury symbols on the referenced voucher and the source voucher. The cash entries (all cash distribution lines) should net to zero on the two vouchers.
Search for the cash reclassification voucher on the CTA Cash Reclassification page.
Click Search.
Click Update.
Click Save.