Reviewing Posted Accounting Entries

Business Unit

Select the business unit for the voucher whose accounting entries you want to review. You must also select a voucher ID or invoice number or the system does not return any data.

Voucher ID

Select the voucher ID of the voucher whose accounting entries you want to review.

Click the Voucher Inquiry icon to access the Voucher Inquiry page and view information about this voucher.

Invoice Number

Select the invoice number of the voucher whose accounting entries you want to review.

Accounting Line View Option

Displays Standard and is the only available value if you have not enabled entry events. If you have enabled entry events, select one of the following values:

Standard: The system displays nonentry event accounting entries.

Supplemental: The system displays only entry event accounting entries.

View Both: The system displays both entry event and nonentry event accounting entries.

Show Foreign Currency

Select to display the foreign currency of the transaction lines in addition to the monetary amount.

Invoice Date

Displays the invoice date, supplier ID, and supplier name of the voucher that your search returns.

Sort By

Select the option to order the voucher entries by choosing one of the following:

• Accounting Date.

• Posting Date.

• Posting Process. This is the default selection.

Posting Process

Displays the posting process for the specific entry.

GL Dist Status (general ledger distribution status)

Displays the PeopleSoft General Ledger distribution status.

Monetary Amount DR (monetary amount debit)

Displays the monetary amount debit associated with the PeopleSoft General Ledger business unit of the accounting entry. This field appears only if the Display Debit/Credit Amounts in Subsystems check box is selected on the User Preferences - Overall Preferences page.

Monetary Amount CR (monetary amount credit)

Displays the monetary amount credit associated with the PeopleSoft General Ledger business unit of the accounting entry. This field appears only if the Display Debit/Credit Amounts in Subsystems check box is selected on the User Preferences - Overall Preferences page.

Monetary Amount

Displays the monetary amount (debits as positive numbers and credits as negative numbers) associated with the PeopleSoft General Ledger business unit of the accounting entry. This field appears only if the Display Debit/Credit Amounts in Subsystems check box is not selected on the User Preferences - Overall Preferences page.

Currency Code

Displays the currency associated with the PeopleSoft General Ledger business unit of the accounting entry.

Ledger

Displays the general ledger and PeopleSoft General Ledger business unit to which this accounting entry has been charged.

(USF) Schedule ID

Displays schedule IDs for those associated with a payment (including cancellations, and so on). This field only appears if the federal payments option is enabled at the Installation Options level.

Tax Authority

Displays the tax authority code charged for the use tax liability lines.

Entry Event

Displays the entry event code and EE line number associated with the transaction line. These fields appear only if you have enabled entry events.

Account

Displays the account and other ChartFields to which this accounting entry has been charged.

Journal ID, Line, and Journal Date

Displays the general ledger journal ID, line number, and journal date assigned by the Journal Generator process for this accounting entry. If these fields are blank, then this accounting entry has not been journal generated.

Doc Type (document type)

Displays the document type, document sequence number, and document sequence date for this accounting entry.

Budget Date

Displays the date that the Budget Processor process uses to determine which budget period to verify.

Budget Status

Displays the budget status for this accounting entry. Possible values include:

N (not checked): This accounting entry has not been budget checked.

V (valid): This accounting entry passed budget checking.

E (error): The system detected an error while running the Budget Processor process on this accounting entry.

Primary

Indicates whether this is the primary ledger.

GL journal (general ledger journal)

Click to view the entire journal entry to which this line belongs.

Account

Displays the general ledger account and other ChartFields to which this accounting entry has been charged.

Base Amount DR (base amount debit)

Displays the debit amount of the line in the general ledger base currency. The base currency code also appears.

Base Amount CR (base amount credit)

Displays the credit amount of the line in the general ledger base currency. The base currency code also appears.

Transaction Amount DR (transaction amount debit)

Displays the entered debit amount of the line.

Transaction Amount CR (transaction amount credit)

Displays the entered credit amount of the line.

Unit

Displays the PeopleSoft Payables business unit to which this accounting entry has been charged.

Fund Code

Displays the fund code and any other ChartFields to which this accounting entry has been charged.

Voucher ID

Displays the voucher ID and description of the voucher with which this journal line is associated. Click to access the Voucher Accounting Entries page, where you can view accounting details for the voucher.

Amount

Displays the distribution line amount of the voucher with which this journal line is associated.

Base Amount

Displays the amount of the distribution line with which this journal line is associated in the base currency.

Document Type

Displays the document type for this voucher line.

Journal Code

Displays the journal code associated with the document type for this accounting entry.