Reviewing Voucher Build Process Errors

This section provides an overview of voucher build error review and discusses how to review Voucher Build process error details.

Page Name

Definition Name

Usage

Voucher Build Error Detail Page

VCHR_BATCHERR_PG

Review the details for any Voucher Build process errors on a voucher. Access the appropriate error correction component or page, the Quick Invoice Entry component, the online Voucher component, or the Reconcile Statement - Procurement Card page, depending on the type of voucher and error.

Consigned Inventory Voucher Exceptions Page

AP_CONS_INV_ERRINQ

Review consigned inventory items with Voucher Build process errors. View the PeopleSoft Payables business unit, supplier ID, supplier location, item ID, receiving business unit, receipt number, base quantity, and standard unit of measure for the consigned inventory item with Voucher Build process errors.

See Voucher Build Error Detail Page

Two kinds of Voucher Build process errors exist: pre-edit errors for vouchers that cannot be passed to the voucher edit subprocess, and recycle status for vouchers that have gone through the voucher edit subprocess but failed at least one validation. You correct pre-edit errors in the Quick Invoice Entry component and vouchers that are in recycle status in the online Voucher component or the Voucher Maintenance component.

Note: You correct Voucher Build errors for procurement card vouchers in a VAT environment on the Reconcile Statement - Procurement Card page in Purchasing.

Several ways are available to search for and review vouchers with Voucher Build process errors:

  • You can view a list of vouchers with pre-edit errors and vouchers in recycle status for a particular processing run of the Voucher Build process on the Build Errors page, which is included in the Voucher Build run control component.

    The Recycle Vouchers page contains links to the Voucher Build Error Detail page, where you can view error details and access the appropriate voucher correction component or page: the Quick Invoice Entry component, the online Voucher component, or the Reconcile Statement - Procurement Card page. The Build Errors page also contains direct links to the appropriate voucher correction component.

  • You can use the Voucher Build Error Detail page to search for vouchers with Voucher Build errors and link from there to the appropriate voucher correction component.

  • You can use the Voucher Maintenance Search page to search for vouchers in recycle status and correct them in the Voucher Maintenance component.

Note: Consigned Inventory vouchers with Voucher Build errors do not appear in the pages and components that are described here. You can view them on the Consigned Inventory Voucher Exceptions page and correct them in PeopleSoft Supply Chain Management.

Use the Voucher Build Error Detail page (VCHR_BATCHERR_PG) to review the details for any Voucher Build process errors on a voucher.

Access the appropriate error correction component or page, the Quick Invoice Entry component, the online Voucher component, or the Reconcile Statement - Procurement Card page, depending on the type of voucher and error.

Navigation:

  • Accounts Payable > Vouchers > Maintain > Voucher Build Error Detail

  • Accounts Payable > Batch Processes > Vouchers > Voucher Build > Build Errors

    Click the Error Messages button on the Build Errors page.

This example illustrates the fields and controls on the Voucher Build Error Detail page. You can find definitions for the fields and controls later on this page.

 Voucher Build Error Detail page

Note: Five scroll areas can appear on this page: Header Errors, Miscellaneous Charge Errors, Invoice Line Errors, Distribution Line Errors, and Scheduled Payment Errors. Only scroll areas that contain errors appear.

Field or Control

Description

Correct Errors

Click to access the appropriate error correction component or page:

  • For pre-edit errors, you access the Quick Invoice Entry component.

  • For vouchers in recycle status, you access the online Voucher component.

  • For procurement card vouchers in a VAT environment with Voucher Build errors, you access the Reconcile Statement - Procurement Card page.

Field Name

Displays the field where the error exists.

Message

Displays an explanation of the error.

To access the Consigned Inventory Voucher Exceptions page, use the navigation: Accounts Payable > Vouchers > Maintain > Consigned Item Errors > Consigned Inventory Voucher Exceptions